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August 18, 2021 at 6:30 PM - Regular Meeting

Agenda
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Public Comment
5. Approval of Minutes
5.A. Approve the Minutes of the Regular Board Meeting of May 24, 2021
5.B. Approve the Minutes of the Special Board Meeting of Trustees Budget Workshop 1 of June 1, 2021
Description:  Discussion of Department Budgets for the 2021-22 Budget by:
1) Administrative Services
2) Patron Services
3) Public Relations
4) Marketing
5.C. Approve the Minutes of the Special Board Meeting of Trustees Budget Workshop 2 of June 2, 2021
Description:  Discussion of Department Budgets for the 2021-22 Budget by:
1) IT Services
2) Digital Services
3) Material Services
4) Maintenance & Security
5.D. Approve the Minutes of the Special Board Meeting of Trustees Budget Workshop 3 of June 3, 2021
Description:  Discussion of Department Budgets for the 2021-22 Budget by:
1) Adult Services
2) Outreach Services
3) Youth Services
4) Teen Services
5.E. Approve the Minutes of the Special Board Meeting of June 14, 2021
Description:  Special Board meeting to review the 2021-2022 Budget.
5.F. Approve the Minutes of the Regular Board Meeting of June 16, 2021
Description:  During this meeting the Tentative Ordinance providing for the Budget and Appropriations for the Fiscal year 2021-2022 was approved. The public notice was then published. 
5.G. Approve the Minutes of the Special Board Meeting of June 18, 2021
5.H. Approve the Minutes of the Public Hearing on Tentative Ordinance 21-02 of July 20, 2021
5.I. Approve the Minutes of the Regular Board Meeting of July 21, 2021
6. Payment of the Bills
6.A. Approve operating expenses of $215,894.19 and payroll expenses of $280,413.20 for a monthly expense total of $496,307.39.
7. Discussion of Budget & Appropriation Ordinance 21-03.
8. Trustee Reports
8.A. President
8.B. Trustees
8.C. Treasurer
10. Communications
10.A. Patron Suggestions
10.B. Monthly Communications
11. Unfinished Business
12. New Business
12.A. MOVE to approve the proposal by Anthony Roofing Tecta America LLC (AR) for repairs to the library roof in the amount of $98,700.
12.B. MOVE to approve the recommendation by Yissilmissil Productions for Audio/Video Broadcasting, Recording, Playback, and Ease of Use for Viewers regarding Board Meetings, Events and Programs in the Commons Room.
12.C. MOVE to Terminate the Intergovernmental Agreement Between Niles Elementary School District No. 71 and the Niles Public Library District (Niles-Maine District Library) Regarding Lease of Parking Spaces at the School District Parking Lot and direct the Executive Director to prepare a written notice of termination as of this date to be signed by the Board President and sent to the Superintendent.  

Lease payments for July and  August 2021 which are due and owing, and monthly payments for September and October 2021 which cover the required 60-day notice period will be made.  
Description:  The term of the Lease payment moratorium was January 1- June 30, 2021.  The July and August 2021 payments are past due.
Attachments: (1)
12.D. MOVE to approve Library open hours effective September 12, 2021 to Sunday: 12pm-5:00pm, Monday thru Thursday: 9:30am-8:30pm, Friday: 9:30am-7:00pm and Saturday: 9:30am-5:00pm.
Description:  The Library hours are being adjusted to add 5 hours on Sunday and remain open everyday within the 66 hours as approved for the 2021-22 budget. These hours allow time for evening programs, including Oakton Community College's ESL program on Tuesday and Thursday nights, and the Battle of the Books on Wednesday nights. This will beginning the first Sunday after the Labor Day holiday.  
12.E. MOVE to approve the payment to BEC in the amount of $33,000.
12.F. Discussion and possible motion on rotating Trustees who meet with Staff and Board Officers.
13. MOVE to go into Executive session for the purposes of reviewing the executive session minutes for approval and consideration of release.
14. Final action, if any, on closed session subject.
15. Other
16. Adjournment

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