May 11, 2023 at 6:30 PM - Regular Meeting

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. COMMUNICATIONS AND/OR OPPORTUNITY FOR EXPRESSION OF PUBLIC CONCERNS

3.1. Presentations:

3.1.1. Dee Moinare - Strategic Entry Plan journey for Mannheim School District 83.

3.1.2. Pam Rosa - Danielson Cluster information.

3.2. FOIA
 

3.2.1. Local Labs - Requesting a copy of the previous and current district mission statement.

3.2.2. Data Research Partners - Requesting employee names, email, position, and location.

4. CONSENT AGENDA

4.1. Approval of Minutes

4.1.1. April Regular Board Meeting Minutes - April 13, 2023.

4.1.2. April Closed Session Meeting Minutes - April 13, 2023.

4.2. New Hire

4.2.1. Katie Hauseman - Scott School - 4th Grade Bilingual Teacher - Effective August 15, 2023.

4.2.2. Carmen Martinez - MECC - Classroom Aide - Effective August 15, 2023.

4.3. Resignation

4.3.1. Carmelo Adames - Mannheim Middle School - Custodian - Effective date April 28, 2023.

4.3.2. Gisel Terrazas - Scott School - Classroom Aide - Effective April 14, 2023.

4.4. Position Change

4.4.1. Tristin White - Administration Center Substitute Custodian to Full-Time Custodian - Effective 1, 2023.

4.4.2. Crystal Cardenas - MECC Teacher to Scott School Grade 1 Teacher - Effective August 15, 2023.

4.5. FMLA

4.5.1. Alix Fron - Mannheim Middle School - Teacher - Requesting FMLA commencing September 25, 2023 and concluding December 18, 2023.

4.5.2. Bradley Rindfliesh - Request FMLA commencing May 15, 2023 and concluding May 26, 2023.

4.5.3. Carol Rand - Requesting FMLA commencing April 28, 2023 and concluding May 5, 2023.

4.6. District 83 Academic Calendar Updated:
Grade Level Meeting is now scheduled for April 24, 2024, previously April 10, 2024.

Early Release Day is now scheduled for May 15, 2024, previously April 17, 2024.
 

4.7. Bills

4.7.1. May Bills

4.8. LASEC - Action Item

4.8.1. Intergovernmental Agreement for the License and Use of Leyden Township's Recreational Property.

4.9. First Reading of Board Policy

4.9.1. 5:170, Copyright - 

The policy is unchanged. A minor style change is made to Legal References.  

4.9.2. 5:260, Student Teachers - 

The policy, Legal References and footnotes are updated in response to continuous improvement updates. Additionally, footnote 2 is updated in response to 105 ILCS 5/22- 94, amended by P.A. 102-702, eff. 7-1-23, requiring district employees and contractors to undergo an EHR when they will have direct contact with children or students.

4.9.3. 6:135, Accelerated Placement Program - 

The policy and footnote 10 are updated in response to ISBE’s Accelerated Placement Act FAQ (September 2022).  

4.9.4. 6:135-AP, Accelerated Placement Program Procedures - The procedure is updated for continuous improvement.

4.9.5. 6:230, Library Media Program - 

The policy and footnotes are updated in response to subscriber and Ill. Council of

School Attorneys member feedback regarding management of library book challenges.

4.9.6. 6:230-AP, Responding to Complaints About Library Media Resources - 

NEW. The procedure is created for the reason stated in 6:230, Library Media Program, above.

4.9.7. 6:230-AP, E, Library Media Resource Objection Form - 

NEW. The exhibit is created for the reason stated in 6:230, Library Media Program,

above.

4.9.8. 7:180-AP1, E1, Resource Guide for Bullying Prevention - The exhibit is updated in response to a five-year review.

4.9.9. 7:180-AP1, E2, Be a Hero by Reporting Bullying - The exhibit is updated in response to a five-year review.

4.9.10. 7:180-AP1, E3, Memo to Staff  Regarding Bullying - The exhibit is updated in response to a five-year review.

 

4.9.11. 7:180-AP1, E4, Memo to Parents/Guardians Regarding Bullying - The exhibit is updated in response to a five-year review.

4.9.12. 7:180-AP1, E5, Report Form for Bullying - The exhibit is unchanged.

4.9.13. 7:180-AP1, E6, Interview Form for Bullying Investigation - The exhibit is updated in response to a five-year review.

4.9.14. 7:180-AP1, E7, Response to Bullying - The exhibit is updated in response to a five-year review.

4.9.15. 7:185-E, Memo to Parents/Guardians Regarding Teen Dating Violence - The exhibit is updated in response to a five-year review.

4.9.16. 7:190-AP1, Student Handbook - Hazing Prohibited -  The exhibit is updated in response to a five-year review.

4.9.17. 7:190-AP6, Guidelines for Investigating Sexting Allegations - 

REFORMATTED. The procedure is updated in response to 105 ILCS 5/21B-75, amended by P.A. 102-702, eff. 7-1-23, allowing the State Superintendent of Education to suspend or revoke a license, endorsement, or approval for sexual misconduct; and for continuous improvement.

4.9.18. 8:20, Community Use of School Facilities - Updated in response to a five year review.

4.10. Second Reading and Adoption of Board Policy

4.10.1. 4:60-AP2, Third Party Non-Instructional Contracts - The procedure is unchanged.

4.10.2. 4:60-AP1, Purchases - 

The procedure is updated in response to 105 ILCS 5/22-94, added by P.A. 102-702, eff. 7-1-23, requiring contractors to perform EHRs of contractor employees who will have direct contact with children or students, and for continuous improvement.

4.10.3. 4:60-AP4, Sexual Misconduct Related Employment History Review (EHR) of Contractor Employees - 

NEW. The procedure is created in response to 105 ILCS 5/22-94, added by P.A. 102-702, eff. 7-1-23, requiring contractors to perform EHRs of contractor employees who will have direct contact with children or students.

4.10.4. 3:40, Superintendent - 

The policy is updated with a minor style change. Footnote 3 is updated in response to 105 ILCS 5/10-21.9(e-5), amended by P.A. 102-702, eff. 7-1-23, mandating a superintendent to notify the State Superintendent of Education and applicable regional superintendent of schools of any license holder believed to have committed sexual misconduct.

 

4.10.5. 4:60, Purchases and Contracts - 

The Legal References, Cross References, and footnotes are updated in response to 105 ILCS 5/22-94, added by P.A. 102-702, eff. 7-1-23, requiring contractors to perform EHRs of contractor employees who will have direct contact with children or students.

4.10.6. 3:40-E, Checklist for Superintendent Employment Contract Negotiation Process - 

The exhibit is updated in response to 105 ILCS 5/22-94, added by P.A. 102-702, eff. 7-1-23, requiring a board to conduct an EHR when they hire an employee who will have direct contact with children or students, including a superintendent, and for continuous improvement.

4.10.7. 2:110, Qualifications, Term, and Duties of Board Officers - 

The policy, Legal References, Cross References, and footnote 10 are updated in response to 105 ILCS 5/22-94, amended by P.A. 102-702, eff. 7-1-23, requiring a sexual misconduct related employment history review (EHR) to be initiated prior to hiring an applicant that will have direct contact with children or students. Other continuous improvement updates are made to the Legal References and footnotes.

4.10.8. 2:250-E2, Immediately Available District Public Records and Web-Posted Reports and Records. - 

The exhibit is updated in response to 23 Ill.Admin.Code 207.20(b), requiring districts to post their attendance and truancy policies on their websites (if any), and for continuous improvement.

4.10.9. 4:60-AP45, Federal and State Award Procurement Procedures - 

RENUMBERED. The procedure is renumbered in response to the creation of NEW 4:60-AP4, Sexual Misconduct Related Employment History Review (EHR) of Contractor Employees. The procedure is also updated in response to Ill. Criminal Code of 2012, 720 ILCS 5/33E-9, amended by P.A 102-1119, raising the threshold for when a board or designee must approve change orders at or above $1025,000, and for continuous improvement.

4.10.10. 4:60-AP3, Criminal History Records Check of Contractor Employees - 

The procedure is updated in response to: 
1. 105 ILCS 5/22-94, added by P.A. 102-702, eff. 7-1-23, requiring contractors to perform EHRs of contractor employees who will have direct contact with children or students;

2. 105 ILCS 5/10-21.9(c), amended by P.A. 102-552, adding homicide offenses to the list of offenses barring individuals from school district employment; and

3. Continuous improvement.

4.10.11. 5:30, Hiring Process and Criteria - 

The policy, Legal References, Cross References, and footnotes are updated in response to 105 ILCS 5/22-94, added by P.A. 102-702, eff. 7-1-23, requiring districts to initiate an EHR prior to hiring an applicant who will have direct contact with children or students.

4.10.12. 5:30-AP2, Investigations - 

The procedure is updated in response to 105 ILCS 5/10-21.9, amended by P.A. 102-702, eff. 7-1-23, requiring the superintendent to notify the State Superintendent of Education and applicable regional superintendent of schools of any license holder believed to have committed sexual misconduct; and for continuous improvement.

4.10.13. 5:30-AP3, Sexual Misconduct Related Employment History Review (EHR) - 
 

NEW. The procedure is created in response to 105 ILCS 5/22-94, added by P.A. 102-702, eff. 7-1-23, requiring districts to initiate an EHR prior to hiring an applicant who will have direct contact with children or students.

4.10.14. 4:60-AP45, E1, Internal Procedures for Procurement Transactions - 

RENUMBERED. The procedure is renumbered in response to the creation of NEW

4:60-AP4, Sexual Misconduct Related Employment History Review (EHR) of Contractor Employees. Minor style changes are also made to the procedure.

4.10.15. 5:90, Abused and Neglected Child Reporting - 

The policy, Legal References, Cross References, and footnotes are updated in response to:

1. 105 ILCS 5/22-85.10, added by P.A. 102-702, eff. 7-1-23, requiring districts to develop procedures to notify the parents/guardians of a student with whom a district employee, agent, or contractor is alleged to have engaged in sexual misconduct;

2. 105 ILCS 5/10-21.9(e-5), amended by P.A. 102-702, eff. 7-1-23, requiring superintendents to notify the State Superintendent of Education and applicable regional superintendent when there is reasonable cause to believe a license holder committed sexual misconduct as defined in 105 ILCS 5/22-85.5(c); and

3. Continuous improvement.

New footnote 2 explains distinctions between conduct prohibited by the Abused and Neglected Child Reporting Act, the Ill. Criminal Code of 2012, and the School Code. A Cross Reference to 4:60, Purchases and Contracts, is added.

4.10.16. 5:90-AP1, Coordination with Children’s Advocacy Center - 

RENUMBERED. The procedure is updated for continuous improvement and renumbered in response to the creation of NEW 5:90-AP2, Parent/Guardian Notification of Sexual Misconduct.

4.10.17. 5:90-AP2, Parent/Guardian Notification of Sexual Misconduct - 

NEW. The procedure is created in response to 105 ILCS 5/22-85.10, added by P.A. 102-702, eff. 7-1-23, requiring districts to develop procedures to notify the parents/guardians of a student with whom a district employee, agent, or contractor is alleged to have engaged in sexual misconduct.

4.10.18. 5:125, Personal Technology and Social Media; Usage and Conduct - 

The policy and footnotes are updated for continuous improvement. Footnote 1 is updated in response to 105 ILCS 5/21B-75, amended by P.A. 102-702, eff. 7-1-23, permitting the State Superintendent of Education to suspend or revoke any license, endorsement, or approval for sexual misconduct.

4.10.19. 5:150, Personnel Records - 

The policy, Legal References, and footnotes are updated in response to 105 ILCS 5/22- 94(e), added by P.A. 102-702, eff. 7-1-23, requiring a district to maintain as part of an employee’s personnel file a form including EHR information. The footnotes are also updated

in response to:

1. Personnel Record Review Act (PRRA), 820 ILCS 40/8, amended by P.A. 102-702, eff. 7-1-23, requiring a district to share information related to an incident of sexual misconduct with a third party, even if the record is more than four years old; and

2. Continuous improvement.

4.10.20. 5:150-AP, Personnel Records - The procedure is updated for the reasons stated in 5:150, Personnel Records, above.

4.10.21. 5:30-AP3, E, EHR Letter to Applicant’s Current/Former Employer - 

NEW. This exhibit is created for the reason stated in 5:30-AP3, Sexual Misconduct

Related Employment History Review (EHR), above.

5. SUPERINTENDENT'S REPORT

5.1. Buildings, Grounds, and Transportation - Ron Carleton

5.2. Business Department - Alicia Ciezykowski, Business Manger CSBO

5.2.1. Recommending that the Board of Education accept the bid from Midland Paper Group for colored copy paper and Murane for white paper for the 2023 - 2024 fiscal year.

6. OLD BUSINESS

7. NEW BUSINESS

8. MISCELLANEOUS

8.1. Board & Administrator - May Edition

9. ADJOURN TO CLOSED SESSION FOR THE PURPOSE OF DISCUSSING APPOINTMENT, EMPLOYMENT, PERSONNEL, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES, AND/OR REAL ESTATE.