March 27, 2025 at 9:00 AM - Regular Meeting
| Agenda |
|---|
|
1. CALL TO ORDER/QUORUM
|
|
2. PLEDGE OF ALLEGIANCE
|
|
3. INVOCATION
|
|
4. OATH OF OFFICE - JAMES MOODY
|
|
5. PUBLIC COMMENTS
|
|
6. MEETING MINUTES
|
|
7. APPROVAL OF TRAVEL
|
|
8. FINANCIAL REPORT
|
|
8.A. DISBURSEMENTS
|
|
8.B. LICENSES
|
|
8.C. PROGRESS PAYMENTS
|
|
8.C.1. BALCH & BINGHAM, LLP / 18-FD-04
YILPORT LITIGATION - $ 2,831.15 GENERAL LEGAL SERVICES - $ 9,143.75 TOTAL BALCH & BINGHAM - $ 11,974.90 |
|
8.C.2. J.E. BORRIES, INC / 25-EN-01
W. PIER BERTHS 1-6 & E. PIER BERTHS 1-3 DREDGING - $ 628,492.35 |
|
8.C.3. MP DESIGN GROUP / 23-EN-01
GENERAL ENGINEERING - WORK ORDER 1 - $ 10,221.00 USM/NOAA PIERS (GCRF) - WORK ORDER 4 - $ 18,374.31 ASSET MGMT/INSPECTION PROGRAM - WORK ORDER 6 - $ 4,277.50 SHED 50 FIRE PROTECTION & REPAIRS - WORK ORDER 9 - $ 21,180.08 CONSTRUCTION MATERIAL TESTING - WORK ORDER 11 - $ 3,616.08 MAINTENANCE DREDGE - WORK ORDER 12 - $ 4,830.00 DEEP & WIDENING GEOTECH SERVICES - WORK ORDER 13 - $ 105.00 TOTAL MP DESIGN GROUP - $ 62,603.97 |
|
8.C.4. WARREN PAVING, INC. / 22-EN-03
TRAILER LANDING GEAR - PHASE 2 - WORK ORDER 8 - $ 216,641.53 |
|
8.C.5. WSP USA, INC. / 24-EN-03
PRELIMINARY CONSULTING SERVICES - WORK ORDER 1 - $ 10,833.96 CHANNEL MARKET ANALYSIS - WORK ORDER 3 - $ 8,500.00 PLANNING SUPPORT - WORK ORDER 6 - $ 450.73 DREDGE CONTAINMENT STRUCTURES - WORK ORDER 8 - $ 714.81 TOTAL WSP - $ 20,299.50 |
|
8.C.6. DNP, INC. / 24-EN-05
SHED 50 REPAIRS - $ 1,295,624.25 |
|
8.C.7. D.N.P., INC. / 24-EN-06
E PIER USM/NOAA - $ 861,310.85 |
|
9. OLD BUSINESS
|
|
9.A. (JB) APPROVAL OF THE FOLLOWING CLOSEOUTS AND DE-OBLIGATIONS:
24-EN-03/WSP, INC. - MOD 1/WORK ORDER 8 - <$ 87,200.05>
Description:
This agenda item seeks approval of the following work order modifications:
|
|
9.B. (JB) APPROVAL OF MODIFICATION NO. 1 OF WORK ORDER NO. 11 WITH MP DESIGN GROUP UNDER CONTRACT 23-EN-01
Description:
This item seeks approval of Modification No. 1 to Work Order No. 11 under Contract 23-EN-01 with MP Design Group to increase the funding for the Geotechnical Engineering and Construction Materials Testing by $15,000.00. The increase in funding will result in a new total not to exceed amount of $30,000.00.
|
|
9.C. (MG) APPROVAL OF FIRST AMENDMENT TO THE STANDARD AGREEMENT FOR SECURITY SERVICES WITH SWETMAN SECURITY
Description:
The current contract for security guard services (22-OP-08), with Swetman Security Services Inc will expire on June 30, 2025. We have contacted Swetman Security and have asked if we could extend their contract for another 2 years. They have agreed to the extension but requested a rate increase for the 2-year extension. MSPA staff recommends extending the current contract with Swetman including rate increases which are included on amendment 1 for your review in board book. This contract will be extended until June 30, 2027, subject to annual review.
|
|
9.D. (TH) APPROVAL OF FIRST AMENDMENT TO THE STANDARD AGREEMENT FOR INSURANCE CONSULTING, BROKER, AND RISK MANAGEMENT SERVICES ON BEHALF OF ARTHUR J. GALLAGHER & CO.
Description:
MSPA staff recommends accepting the appended and revised First Amendment to the Standard Agreement for Insurance Consulting, Broker, and Risk Management Services as between MSPA and BXS Insurance, Inc., Cadence Insurance, Inc., and Arthur J. Gallagher Risk Management Services, LLC on behalf of Arthur J. Gallagher & Co., thereby changing the contractual parties as therebetween and having an effective date of November 30, 2023, which is the date Arthur J. Gallagher & Co. acquired all of the existing and outstanding shares of Cadence Insurance, Inc.
|
|
9.E. (TH) APPROVAL OF AMENDMENT NO. 2 TO THE STANDARD AGREEMENT FOR INSURANCE CONSULTING, BROKER, AND RISK MANAGEMENT SERVICES WITH ARTHUR J. GALLAGHER RISK MANAGEMENT SERVICES, LLC
Description:
MSPA seeks the approval of the second amendment to the standard agreement for insurance consulting, broker, and risk management services as between MSPA and Arthur J. Gallagher Risk Management Services, LLC, Thereby extending the term for Two (2) more years on auto-renewal, through June 20, 2027, and having and effective date of July 1, 2025, which is the first renewal day under the original term of the agreement between MSPA and BXS Insurance, Inc.
|
|
10. NEW BUSINESS
|
|
10.A. (JB) APPROVAL OF WORK ORDER NO. 16 WITH MP DESIGN GROUP UNDER CONTRACT NO. 23-EN-01
Description:
This agenda item seeks the approval of Work Order No. 16 which provides engineering services for the full design and construction documents as outlined in MP Design Group's proposal dated March 14, 2025, titled "Work Order 16 - East Pier Wharf Expansion Project". Work will be performed at the rates established in contract 23-EN-01 for a not to exceed amount of $1,600,000.00.
|
|
10.B. (MG) AUTHORIZATION TO ISSUE AN RFP FOR MARITIME SECURITY CONSULTANT
Description:
Port Staff requests authorization to issue an RFP for a maritime security consultant. The current agreement with Maritime Defense Strategy, LLC expires on June 30, 2025.
|
|
10.C. (MG) AUTHORIZATION TO ISSUE AN RFP FOR LANDSCAPING MAINTENANCE
Description:
Port Staff requests authorization to issue an RFP for landscaping maintenance. The current agreement with Rotolo Consultants expires on June 30, 2025.
|
|
10.D. (TH) AUTHORIZATION TO ISSUE AN RFP FOR AUDITOR OF FINANCIAL STATEMENT
Description:
MSPA Staff request authorization to issue an RFP for an auditor of financial statements.
|
|
11. ENGINEERING UPDATE
|
|
12. OPERATIONS REPORT
|
|
13. EXECUTIVE DIRECTOR'S REPORT
|
|
14. GENERAL COUNSEL'S REPORT
|
|
15. MDA COMMENTS
|
|
16. COMMISSIONERS' COMMENTS
|
|
17. EXECUTIVE SESSION - LEGAL, PERSONNEL & LITIGATION MATTERS
|