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April 22, 2020 at 4:00 PM - Regular Meeting

1. Call to Order
Description:  The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

2. Meeting agendas are available for the public at the table at the side of the room.

3. Meeting agendas, materials, and minutes are also available on the district web page.
2. Pledge of Allegiance
Description:  The Chair will ask the members and audience to face the flag for the Pledge of Allegiance.
3. Roll Call
Description:  The President will ask for roll call.
4. Audience to Visitors
Description:  The president will ask the audience if they have any comments on the items on the agenda.  This gives the public the opportunity to comment on agenda items prior to Board decisions/action.  The Board will listen to pubic comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
5. Approval of Agenda
Description:  If members have items to be added to the agenda, now is the time.  If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time.  The President will call for a motion and second to approve the agenda.
6. Open Hearing on the Proposed 2019-2020 Amended Budget
Description:  Board President states, "At this time we will hold the public hearing for the 2020 fiscal year amended budget.  Is there anyone present who wants to voice any oral objections to the 2020 fiscal year amended budget?"  Following a pause to allow anyone to voice their opinion, the Board President will ask the Superintendent, "Do we have any written objections to the 2020 fiscal year amended budget?"  After the Superintendent presents any written objections, the president closes the public hearing by stating "I now declare the open hearing closed."
7. Consider Consent Agenda Items
Description:  The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
7.1. Approve minutes of the April 8, 2020 Regular Meeting
Description:  Please contact Mrs. McKinnon if you have any questions.
7.2. Approve minutes of the April 15, 2020 Work Session
Description:  Please contact Mrs. McKinnon if you have any questions.
7.3. Approve Bills
Description:  The bill listing is attached for your review and approval. The reports (general fund, hot lunch, etc.) is included in the bill listing. 
7.4. Approve Special Education Contracts
Description:  The school board has contracts available to approve for Iowa special education students who are served by the Clarinda Academy and the district.  The resident district of any Iowa student who receives special education services is responsible for the education costs regardless as to where the student is served. The board will be approving contracts with districts who have students at the Academy or attending Clarinda High School.  Each time an Iowa special education student enrolls at the Academy or in the district a new contract with the resident district needs to be approved by the board.  Please see the attached roster that is recommended for approval as a uniform item under the consent agenda.  
7.5. Approve Open Enrollment Requests
Description:  In accordance with Iowa Code, administration recommends approving the open enrollment requests. These requests are for the 2019-2020 and 2020-2021 school years. 

Open Enrollment into the district 2019-2020: 

Open Enrollment out of the district 2019-2020:  
8. Recognition & Reports
Description:  The President will call for recognition and reports as identified on the agenda.  
8.1. Superintendent
Description:  Mrs. Bergman will give her report.
8.2. Board Correspondence
9. New Business
9.1. Consider Adopting the 2019-2020 Amended Budget
Description:  ACTION
The public hearing was provided in accordance with Iowa Code.  The amended budget is based on the information we have projected for upcoming expenditures. Additional staff has been needed and a future facility project has been approved. The district will go over budget and it needs to be amended.  

Approve the FY 2020 amended budget as presented
Attachments: (1)
9.2. Consider approving STEM Scale-Up Program Award
Description:  ACTION

Approve STEM Scale-Up Program Award
9.3. Consider Approving DocuSign
Description:  ACTION

Approve DocuSign
9.4. Consider Approving the 2020-2021 Classified Staff Handbook
Description:  ACTION
The classified staff handbook has been reviewed and revised to reflect current laws, expectations, and practices.  The handbook was shared with representatives from all classifications and a meeting was held on ???? to review and discuss changes. The changes are as follows:
1. Personal leave may accumulate up to five days
2. Personal leave may be taken at any time with approval of administration

Approve the 2020-2021 Classified Staff Handbook
9.5. Consider Approving the 2020-2021 Licensed Staff Handbook
Description:  ACTION
The licensed staff handbook has been reviewed by the licensed staff handbook review team (Mr. Carper, Mr. Smith, Mr. Harris, Mrs. Williams, Mrs. Morrison, Mrs. Hiser, Mr. Porter, and Mr. Stender), and presented to staff.  The handbook changes reflect the following:
1. Five paid holidays
2. Personal leave may accumulate up to five days
3. Personal leave may be taken at any time with approval of administration
4. Added two paid assignments to schedule b to address staff who work with students 
5. Leveled cheerleading to equal compensation per season
The school board has the authority to make changes to the handbook as deemed necessary.  

Approve the 2020-2021 licensed staff handbook
9.6. Consider Approving High School Curriculum Guide for 2020-2021
Description:  ACTION
The curriculum guide for 2020-2021 is attached for your review and consideration.  The high school counselor and administration have prepared the curriculum guide in accordance with Iowa Code, district policy, goals, and procedures.  The curriculum guide will be used to support student registration.  

Approve high school curriculum guide for 2020-2021.
Attachments: (1)
9.7. Consider approving School-Based Interventionist Application
Description:  ACTION
Administration is asking to approve submitting this application for a School-Based Interventionist.

Approve the School-Based Interventionist Application
9.8. Consider Approving the Resurfacing Tennis Court Project
Description:  ACTION
The city tennis courts need to be resurfaced. City officials and school officials met in early November to evaluate the bids and the total costs. The city would pay half the cost and the school district would pay the other half. The total cost of the project is $37,017; the district half would be $18,505.50. The city is working on applying for grants which could decrease the total cost for both the city and school district.

Approve the school district's cost to resurface the tennis court up to $18,505.50.
Attachments: (1)
9.9. Consider Awarding Bus Bid and Purchase
Description:  ACTION
The district requested bids for one new bus to replace an existing bus to maintain the bus fleet.  The district followed district policy and Iowa Code in the bid process.  The bid prices reflect the net price including the trade-in value.   

After carefully analyzing our bus fleet with the drivers, Mrs. McKinnon, and Mr. Brown, we recommend the following bus for trade in:
Bus 11, 2001, 181,000 miles

The new bus has a gas engine and gas buses are the trend across the state of Iowa (according to the transportation coordinator at the DE) because they now provide the same or better performance than a diesel bus at a cheaper purchase price and decreased operational cost (save on gas and maintenance).  The drivers, Mrs. McKinnon, and Mr. Brown were involved in the review, test drive, and discussions concerning the purchase and recommend purchasing the International Bus from Hoglund Bus Company.   

Maintaining a replacement cycle ensures our students and staff are being safely transported and the transportation fleet is well maintained.  Buses and vehicles can be purchased from PPEL or SAVE funds that are designated to equipment and facility improvements.

There are two companies that submitted bids (Hoglund Bus Company-International & School Bus Sales-Blue Bird).  The bids and notes supporting the recommended  purchase of the bus from Hoglund are attached.  Based on the research, data, and discussions, administration recommends purchasing the conventional bus for $87,250 from Hoglund Bus Company. Please contact Mr. Stender with any questions.  

Approve bus bid and purchase from Hoglund Bus Company including trade in for $86,250.

*This bid is $3,901 higher than the other bid.  The board can accept a higher bid if it has justifiable reasons, which are noted on the attached bid tab. 
10. Meeting Announcements:
Description:  Please note the schedule of meetings.
10.1. Our next regular meetings are on Wednesday, May 13, 2020 and May 20, 2020 at 4:00 p.m. in the Board Room at McKinley
11. Adjournment
Description:  The Chair will call for a motion and a second to adjourn the meeting.
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