January 12, 2022 at 7:00 PM - Board of Education - Regular Meeting
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I. CALL TO ORDER
Description:
Carol Botwinski, Board President, called the meeting to order.
Good Evening. I call to order the District 23 Board of Education meeting for Wednesday, January 12, 2022 at ___________. |
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II. ROLL CALL
Description:
PRESENT: Mr. Bednar, Mrs. Botwinski, Mr. Greidanus, Mrs. McClaney,
Mr. Novak, Mrs. Peters, and Mr. Smith. ABSENT: No one. ALSO PRESENT: Dr. Don Angelaccio, Superintendent, Dr. Amy M. Zaher, Assistant Superintendent of Instruction, Mrs. Amy McPartlin, Assistant Superintendent for Finance and Operations and Dr. Chrystyna Sroka Assistant Superintendent for Student Services. |
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III. PLEDGE OF ALLEGIANCE
Description:
We will be led in the Pledge of Allegiance by the MacArthur Student Senate.
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IV. COMMUNICATIONS
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IV.A. COVID Update
Description:
Dr. Angelaccio will share a brief update related to the status of our response to COVID.
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IV.B. Board of Education Workshop
Description:
Information regarding our February 5, 2022 Board development workshop is available in your packet. We will be joined by the administrative team in a closed session meeting to provide professional development and discuss long-range planning. Dee Molinare from IASB will facilitate this workshop.
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IV.C. MacArthur Student Senate Fundraiser
Description:
Representatives of the MacArthur Student Senate will present their request to host a St. Baldrick's Day fundraiser this Spring.
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V. RECOGNITION OF VISITORS AND PARTICIPATION
Description:
At each regular and special open meeting, members of the public and District employees may comment on or ask questions of the Board of Education. If you would like to address the Board, please complete the form and give it to Mrs. O'Donnell, our recording secretary. The Board will be prepared to address those comments related to the agenda within a reasonable time. Communications sent to BOE@d23.org will be read by all Board members, but are not entered into public comment.
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VI. COMMITTEE REPORTS
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VI.A. BUILDINGS AND SITES
Description:
Kevin to report.
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VI.B. FINANCE:
Description:
Mari-Lynn to report.
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VI.C. N.S.S.E.O.:
Description:
Carol to report.
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VI.D. POLICY
Description:
Becky to report.
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VI.E. Calendar Committee
Description:
Matt will report.
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VII. CONSENT AGENDA
Description:
Tonight's consent agenda includes the approval of minutes from Regular Board meeting and Executive Session on December 8, 2021, the January personnel report, and a disposal resolution for outdated technology equipment.
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VII.A. Approval of Regular Meeting Minutes of December 8, 2021.
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VII.B. Approval of Executive Session Meeting Minutes of December 8, 2021
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VII.C. Personnel Report
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VII.D. Disposal Sale of Surplus Tech Equipment and Supplies
Description:
Each year, the District takes inventory of its existing equipment and supplies. As classroom projectors are replaced and iPads are cycled through for retirement, items may be re-purposed or recycled at the discretion of the Technology Department. The listing of equipment has been attached for the Board's review. The Board is asked to approve the disposal of such items as required by the School Code.
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VIII. FINANCIAL REPORT
Description:
Attached is the memo recommending payment of the voucher lists for materials, supplies, and services paid since the last BOE meeting. In addition, the District payments for salaries and insurance benefits during the previous month are included for approval. Those documents are all included for your review.
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IX. SUPERINTENDENT'S REPORT
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IX.A. Professional Development Overview - INFORMATION
Description:
Dr. Zaher, Assistant Superintendent for Curriculum and Instruction, has prepared an update regarding professional development themes and activities that have been ongoing this school year.
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IX.B. Calendar Revisions - ACTION
Description:
Dr. Angelaccio will present calendar revisions for the 2021-22 and 2022-23 school years.
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IX.C. Budget Resolution - ACTION
Description:
The Board of Education is required to appoint an individual to prepare the budget in accordance with the legal requirements outlined in the Illinois School Code. Traditionally, the District has appointed the Assistant Superintendent for Finance & Operations to prepare the tentative and final budget for the upcoming fiscal year. Mrs. McPartlin will prepare the tentative budget for approval at the June 2022 BOE meeting.
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IX.D. Phase I - MacArthur HVAC Retrofit Contracts - ACTION
Description:
The District has worked with Arcon and AMSCO to develop plans for Phase I of the MacArthur Retrofit work. This work includes retrofitting the 33 Bard units and all programming services by Honeywell. A proposal for the work has been submitted by Emcor. eCube has provided a proposal for the commissioning services. This work has been exempted from public bidding as proprietary and specific to our proven solutions at other buildings.
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IX.E. Student Fees - DISCUSSION
Description:
Mrs. McPartlin will share a recommendation to hold student fees with no increase for the 2022-23 school year.
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IX.F. SSCIP Annual Insurance Coverage Renewal (Property, Liability and Cyber)
Description:
Annually, the Board is asked to approve the payment of the premiums for property and liability insurance. This year, we have included the renewal for cyber liability coverages as well.
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IX.G. e-Rate Contract - ACTION
Description:
The proposal for eRate consulting services with our long-time consultant, Zeller and Associates has been attached for the Board's review and approval. Administration has also included the letter of agency authorizing the consultants to work on behalf of the District. This contract authorizes work on behalf of the District during funding year 2022-23.
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IX.H. THSD214 - D23 Wildstang Usage Agreement - ACTION
Description:
The initial five-year contract with THSD214 is up for renegotiation and renewal July 1st. The prior agreement allowed usage of several instructional spaces at MacArthur by the D214 Wildstang Robotics Program in exchange for site and classroom enhancements, including furniture and equipment. Moving into the renewal, District 23 has requested an annual contribution by D214 as well as several pieces of equipment, including large and small scale 3D printers, software and supplies as well as improvements to MacArthur building graphics. Total value of the five-year agreement is approximately $165,000.
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IX.I. Arlington Easement at Eisenhower School - ACTION
Description:
Following meetings between the District and the City and their respective architect and engineering firms, a DRAFT proposal has been submitted to the District's attorney for legal review. The agreement articulates the need for an easement at Eisenhower School for work being done on the Arlington Countryside Storm Sewer Project. The District's Attorney has approved the agreement.
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X. OLD BUSINESS
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XI. NEW BUSINESS
Description:
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XI.A. Semi-Annual Review of Executive Session Minutes
Description:
According to Board Policy 2:220, the Board must conduct a semi-annual review of Executive Session Minutes, and also review audio recordings of closed meetings to determine whether:
(1) there continues to be a need for confidentiality, or (2) the recordings no longer require confidential treatment and are available for public inspection. Additionally, after 18 months have passed since being made, the audio recording of a closed meeting is destroyed provided the Board approved its destruction. The Board’s past practice has been to appoint the Secretary to review these minutes in a meeting with the Superintendent and make a recommendation at the following Board meeting. |
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XI.B. Press Policy 108 1st Read
Description:
Unless otherwise noted,the Policy Committee, who met on December 22, 2021 to review and discuss Vol. 108, recommends to adopt as presented.
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XI.B.1. Policy 2:120 Board Member Development
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XI.B.2. Policy 2:220 Board of Education Meeting Procedure
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XI.B.3. Policy 2:260 Uniform Grievance Procedure
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XI.B.4. Policy 3:40 Superintendent
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XI.B.5. Policy 3:50 Administrative Personnel Other Than the Superintendent
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XI.B.6. Policy 3:60 Administrative Responsibility of the Building Principal
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XI.B.7. Policy 4:120 Food Services
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XI.B.8. Policy 4:160 Environmental Quality of Buildings and Grounds
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XI.B.9. Policy 4:170 Safety
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XI.B.10. Policy 4:175 Convicted Child Sex Offender; Screening; Notifications
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XI.B.11. Policy 5:10 Equal Employment Opportunity and Minority Recruitment
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XI.B.12. Policy 5:20 Workplace Harassment Prohibited
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XI.B.13. Policy 5:30 Hiring Process and Criteria
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XI.B.14. Policy 5:50 Drug- and Alcohol-Free Workplace; E-Cigarette, Tobacco, and Cannabis Prohibition
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XI.B.15. Policy 5:90 Abused and Neglected Child Reporting
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XI.B.16. Policy 5:100 Staff Development Program
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XI.B.17. Policy 5:120 Employee Ethics; Conduct; and Conflict of Interest
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XI.B.18. Policy 5:125 Personal Technology and Social Media; Usage and Conduct
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XI.B.19. Policy 5:150 Personnel Records
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XI.B.20. Policy 5:185 Family and Medical Leave
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XI.B.21. Policy 5:200 Terms and Conditions of Employment and Dismissal
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XI.B.22. Policy 5:220 Substitute Teachers
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XI.B.23. Policy 5:250 Leaves of Absence
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XI.B.24. Policy 5:330 Sick Days, Vacation, Holidays, and Leaves
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XI.B.25. Policy 6:15 School Accountability
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XI.B.26. Policy 6:20 School Year Calendar and Day
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XI.B.27. Policy 6:50 School Wellness
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XI.B.28. Policy 6:60 Curriculum Content
Description:
Adopt as presented with the following answers:
Question #1 - No, we do not offer the optional extended curricular program. Question #2 - Bullet #2, no change to the policy.
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XI.B.29. Policy 6:120 Education of Children with Disabilities
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XI.B.30. Policy 6:135 Accelerated Placement Program
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XI.B.31. Policy 6:180 Extended Instructional Programs
Description:
Adopt as presented, but remove language related to optional extended program as indicated in 6:60.
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XI.B.32. Policy 6:340 Student Testing and Assessment Program
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XI.B.33. 7:10 Equal Educational Opportunities
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XI.B.34. 7:20 Harassment of Students Prohibited
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XI.B.35. 7:30 Student Assignment
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XI.B.36. 7:60 Residence
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XI.B.37. Policy 7:70 Attendance and Truancy
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XI.B.38. Policy 7:80 Release Time for Religious Instruction/Observance
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XI.B.39. Policy 4:165 Awareness and Prevention of Child Sexual Abuse and Grooming Behaviors
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XI.B.40. Policy 2:20 Powers and Duties of the Board of Education; Indemnification
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XI.B.41. Policy 2:105 Ethics and Gift Ban
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XI.B.42. Policy 2:110 Qualifications, Term, and Duties of Board Officers
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XI.B.43. Policy 7:150 Agency and Police Interviews
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XI.B.44. Policy 7:160 Student Appearance
Description:
Adopt as presented with the following answer:
Question #1 - No
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XI.B.45. Policy 7:180 Prevention of and Response to Bullying, Intimidation, and Harassment
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XI.B.46. Policy 7:190 Student Behavior (formerly known as Student Discipline)
Description:
Adopt as presented with the following answer:
Question #1 - No
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XI.B.47. Policy 7:200 Suspension Procedures
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XI.B.48. Policy 7:210 Expulsion Procedures
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XI.B.49. Policy 7:240 Conduct Code for Participants in Extracurricular Activities
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XI.B.50. Policy 7:250 Student Support Services
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XI.B.51. Policy 7:260 Exemption from Physical Education
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XI.B.52. Policy 7:290 Suicide and Depression Awareness and Prevention
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XI.B.53. Policy 7:310 Restrictions on Publications; Elementary Schools
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XI.B.54. Policy 7:340 Student Records
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XI.B.55. Policy 7:345 Use of Educational Technologies; Student Data Privacy and Security
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XI.B.56. Policy 8:100 Relations with Other Organizations and Agencies
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XII. EXECUTIVE SESSION
Description:
The board will move to Executive Session to discuss matters of personnel. There will be no action following closed session.
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XIII. OPEN SESSION
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XIV. ADJOURNMENT
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