January 13, 2021 at 7:00 PM - Board of Education - Regular Meeting
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I. CALL TO ORDER
Description:
Jim Bednar, Board President, called the meeting to order.
Good Evening. In order for us to conduct this virtual meeting effectively, I ask all participants to MUTE themselves. We will follow a process of calling on members for thoughts and input. Board Members may unmute at any time to ask a question. Member of the public, we are soliciting your input via email at BOE@d23.org. Messages received prior to our public comment section will be read aloud. Those received after that will be addressed by administration. Thank You. |
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II. ROLL CALL
Description:
PRESENT: Mr. Bednar, Mrs. Botwinski, Mr. Chester, Mr. Novak, Mr. Greidanus, Mrs. Paul and Mrs. Peters.
ABSENT: No one. ALSO PRESENT; Dr. Don Angelaccio, Superintendent, Dr. Amy Zaher, Assistant Superintendent of Instruction, and Mrs. Amy McPartlin, Assistant Superintendent for Finance and Operations. |
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III. PLEDGE OF ALLEGIANCE
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IV. SUPERINTENDENT'S REPORT
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IV.A. Prospect Heights TIF Proposal - DISCUSSION
Description:
The District has been closely following the City’s plan for redevelopment of the land adjacent to Muir Park and inclusive of the Jolly Fun House Academy. We have attended City meetings and have been in regular contact with City Administration as their plans have progressed. As the City moves closer to finalization of their plans and establishment of a new TIF District, Districts 23 and 214 are working with Franczek Attorney Ares Dalianis to determine the potential impact and the best course of action for both districts, moving forward. We have invited Ares to join us and discuss current implications and answer any questions from the Board.
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V. RECOGNITION OF VISITORS AND PARTICIPATION
Description:
At each regular and special open meeting, members of the public and District employees may comment to or ask questions of the Board of Education. If you would like to address the Board, please email your comments or questions to BOE@d23.org. The Board will be prepared to address those comments related to the agenda within a reasonable time.
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VI. COMMUNICATIONS
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VI.A. Updated District 23 Dashboard
Description:
The District 23 Strategic Plan dashboard has been updated and refreshed on the District website.
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VI.B. Sullivan Ambassador Service Project
Description:
The 4th and 5th grade Sullivan Ambassadors will be sponsoring an Essential Items Drive to benefit the Wheeling Food Pantry from February 1 - February 5. Items can be dropped off in the foyer of each building. While food donations are always appreciated, the food pantry is in need of toiletries at this time. Student Ambassadors will create videos to publicize the drive.
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VII. COMMITTEE REPORTS
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VII.A. BUILDINGS AND SITES
Description:
Jim to report.
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VII.B. FINANCE:
Description:
Mari-Lynn to report.
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VII.C. N.S.S.E.O.:
Description:
Carol to report.
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VII.D. COMMUNITY RELATIONS
Description:
Brian to report.
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VIII. CONSENT AGENDA
Description:
Tonight's consent agenda includes the approval of minutes from Regular Board meeting on December 9, 2020, the January personnel report, the Policy second read approval, and an asset disposal.
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VIII.A. Approval of Regular Meeting Minutes of December 9, 2020.
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VIII.B. Personnel Report
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VIII.C. Press Policy 106 2nd Read
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VIII.C.1. Policy 3:40 Superintendent
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VIII.C.2. Policy 4:80 Accounting and Audits
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VIII.C.3. Policy 4:90 Student Activity and Fiduciary Funds
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VIII.C.4. Policy 5:270 Employment At-Will, Compensation, and Assignment
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VIII.C.5. Policy 6:20 School Year Calendar and Day
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VIII.C.6. Policy 6:315 High School Credit for Students in Grade 7 or 8
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VIII.C.7. Policy 6:340 Student Testing and Assessment Program
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VIII.C.8. Policy 7:100 Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students
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VIII.C.9. Policy 7:140 Search and Seizure
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VIII.C.10. Policy 7:300 Extracurricular Athletics
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VIII.D. Disposal Sale of Surplus Tech Equipment and Supplies
Description:
Each year, the District takes inventory of its existing equipment and supplies. As iPads are cycled through for retirement, Staff is given the opportunity to purchase their old iPad. Proceeds from these sales are budgeted for on an annual basis. The listing of iPads has been attached for the Board's review. The Board is asked to approve the disposal of such items as required by the School Code.
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IX. FINANCIAL REPORT
Description:
Attached is the memo recommending payment of the voucher lists for materials, supplies, and services paid since the last BOE meeting. In addition, the District payments for salaries and insurance benefits during the previous month are included for approval. Those documents are all included for your review.
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X. SUPERINTENDENT'S REPORT
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X.A. Back to School Blueprint Update - INFORMATION/DISCUSSION
Description:
Dr. Angelaccio will review data and timeline for return to hybrid instruction. An update on vaccinations for school personnel will also be provided.
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X.B. Assessment Overview - INFORMATION
Description:
Dr. Zaher, Assistant Superintendent for Curriculum and Instruction, has prepared an update regarding required assessments and the timeline for this Spring.
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X.C. Financial Projections - PRESENTATION
Description:
Dr. Angelaccio and Mrs. McPartlin, Assistant Superintendent for Finance and Operations, will present an overview of finances and projections to close out FY21 and to prepare for FY22.
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X.D. Network Management and Cybersecurity Contract - ACTION
Description:
Dr. Zaher, Mrs. McPartlin, and Mrs. Stavropoulos, Director of Technology, present a contract with Empist in the amount of $300,765 for managed network and cybersecurity services for a multi-year contract.
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X.E. Budget Resolution - ACTION
Description:
The Board of Education is required to appoint an individual to prepare the budget in accordance with the legal requirements outlined in the Illinois School Code. Traditionally, the District has appointed the Assistant Superintendent for Finance & Operations to prepare the tentative and final budget for the upcoming fiscal year. Mrs. McPartlin will prepare the tentative budget for approval at the June 2021 BOE meeting.
I move to approve the resolution authorizing Amy McPartlin to prepare the Fiscal Year 2022 budget.
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X.F. Student Fees - DISCUSSION
Description:
Mrs. McPartlin will share a recommendation to hold student fees with no increase for the 2021-22 school year.
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X.G. Freedom of Information Act Response - INFORMATION
Description:
The District recently received a request for information under the Freedom of Information Act from SmartProcure, requesting purchase order and vendor information. The Business Office provided the requested documentation and complied with the request as required under the Freedom of Information Act.
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X.H. 10 Year Facility Plan Update - PRESENTATION
Description:
Mrs. McPartlin and Mr. Rominski, Director of Building and Sites, will present the plan for facilities work to be completed this summer and an update to the 10 Year Facility Plan.
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XI. RECOGNITION OF VISITORS AND PARTICIPATION
Description:
At each regular and special open meeting, members of the public and District employees may comment to or ask questions of the Board of Education. If you would like to address the Board, please email your comments or questions to BOE@d23.org. The Board will be prepared to address those comments related to the agenda within a reasonable time.
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XII. OLD BUSINESS
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XIII. NEW BUSINESS
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XIII.A. Semi-Annual Review of Executive Session Minutes
Description:
According to Board Policy 2:220, the Board must conduct a semi-annual review of Executive Session Minutes, and also review audio recordings of closed meetings to determine whether:
(1) there continues to be a need for confidentiality, or (2) the recordings no longer require confidential treatment and are available for public inspection. Additionally, after 18 months have passed since being made, the audio recording of a closed meeting is destroyed provided the Board approved its destruction. The Board’s past practice has been to appoint the Secretary to review these minutes in a meeting with the Superintendent and make a recommendation at the following Board meeting. |
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XIV. EXECUTIVE SESSION
Description:
The board will move to Executive Session to discuss matters of personnel. There will be no action following closed session.
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XV. OPEN SESSION
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XVI. ADJOURNMENT
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