March 2, 2020 at 5:30 PM - Finance Committee Meeting
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I. Call to order
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II. Discussion item(s)
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II.A. Food Service Bid Update
Description:
Update of the status of the cooperative bid for food service between District 21 and District 23. The attached bid document has been approved by ISBE. The required legal notice will run on March 5th. A joint pre-bid meeting will be held at CCSD21 on March 16 at 10am with a tour of the Wheeling and Prospect Heights district facilities.
Attachments:
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II.B. Landscaping Bid Award - Recommendation
Description:
A pre-bid meeting was held on January 30th. The bid opening took place on Friday, February 7th. Bids have been evaluated and Gilio Landscaping has been identified as the lowest responsive/responsible vendor. Administration recommends awarding 3 year landscaping contract for base bid and alternate 1 work (weed control) to Gilio Landscaping. Gilio's first year annual total of $25,705.00 represents an annual increase of $1,890.39, when compared to previous contract, while still increasing level of service and expectations.
Attachments:
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II.C. Erate Bid Award - Recommendation
Description:
The Technology Team is requesting Board approval in the amount of $27,256.72 for network enhancements. The monies to fund the materials and labor portion of the project will come from the Technology Department’s Contingency Account. About 50%of the project is eligible for reimbursement under the Federal Government’s E-Rate Reimbursement Process.
Attachments:
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II.D. MacArthur Stage Floor Refinishing
Description:
A proposal was previously approved for Specialty Floors work in the MacArthur Gymnasium. Since approval the MAC VIM department expressed and interest to refinishing the stage floor. Administration received a proposal from Specialty Floors to complete this additional work for the amount of $4,795.00. Since this is an add to a previously Board approved proposal, Administration is requesting approval to proceed. Funding for add will be supported via O&M fund.
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II.E. Custodial Services Update
Description:
Discussion of the status of Custodial Services Bid and ongoing negotiations with SEIU
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II.E.1. SEIU Negotiations
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II.E.2. Custodial Bid - Recommendation to Reject all Bids
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II.F. Furniture Planning & Budgeting Discussion
Description:
Status of discussions of the development of classroom standards, replacement cycles and budgetary planning will be shared with the committee.
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II.F.1. Status of Classroom Standards
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II.F.2. Furniture Budgetary Discussion
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II.H. Budgetary Guidelines and Budget Calendar
Description:
Discuss FY21 calendar and budget guidelines in preparation of the FY21 Budget
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II.I. Recommendation for Approval of Resolution to Prepare FY2021 Budget
Description:
Request for approval of Resolution to prepare FY2021 Budget
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III. Old business - Item(s) discussed at previous Finance Committee meeting(s)
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III.A. Approval of Minutes - February 3, 2020 Finance Committee Meeting
Description:
The Finance Committee recommends approval of the minutes from the February 3, 2020 as written.
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IV. New business - Item(s) to be discussed at future Finance committee meeting(s)
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V. Adjournment
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