May 13, 2020 at 7:00 PM - Board of Education - Regular Meeting
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I. CALL TO ORDER
Description:
Mr. Bednar, Board President, calls the meeting to order.
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II. PLEDGE OF ALLEGIANCE
Description:
This month, the Pledge of Allegiance will be led by students who are part of the Principal's Century Book Club and are IKE Path Award Recipients.
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III. ROLL CALL
Description:
PRESENT: Mr. Bednar, Mrs. Botwinski, Mr. Chester, Mr. Novak, Mr. Greidanus, Mrs. Paul and Mrs. Peters.
ABSENT: No one. ALSO PRESENT; Dr. Don Angelaccio, Superintendent, Dr. Amy Zaher, Assistant Superintendent of Instruction, and Mr. Micheal DeBartolo, Assistant Superintendent of Finance and Operations. |
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IV. RECOGNITION OF VISITORS AND PARTICIPATION
Description:
At each regular and special open meeting, members of the public and District employees may comment to or ask questions of the Board of Education. If you would like to address the Board, please complete a Visitor Participation Form and present it to Mrs. O'Donnell, our recording secretary, at this time. The Board will be prepared to address those comments related to the agenda within a reasonable time.
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V. COMMUNICATIONS
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V.A. IKE School Improvement Plan Presentation
Description:
Dr. Lambatos will present the Eisenhower School Improvement Plan for 2018-19. This is the fourth in our school Improvement presentations.
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V.B. Congratulations Mr. Rominski
Description:
Mr. Rominski successfully completed the coursework and assessment to receive the designation of Certified Professional Maintenance Manager.
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V.C. Teacher Recognition/Retirement Event
Description:
The Board of Education is hosting a Retirement and Recognition Reception as part of our District year end celebration on Monday, May 20 from 3:00-4:30pm.
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V.D. Young Athletes Day - May 22, 2019
Description:
Dr. Sroka and Dr. Lambatos, along with D23 staff and staff from Special Olympics Illinois will once again host the Young Athletes Day at Ike on Wednesday, May 20. Board members are invited to attend this event.
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V.E. 8th Grade Promotion Ceremony - June 2, 2020
Description:
Board members are invited to attend the 8th Grade Promotion Ceremony on June 2, 2020 @ 7:00pm. This year, the ceremony will be held at Wheeling High School.
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V.F. June Board Meeting Location - MacArthur
Description:
Due to the construction at the Administration Building, the Board of Education meeting on June 12 will need to be moved to the FACS Room at MacArthur.
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V.G. Community Leaders Forum - June 18, 2019
Description:
Board members are invited to attend a Community Leaders Forum on June 18th, 6:00pm-8:00pm @ Old Orchard Country Club. Please RSVP to Mrs. O'Donnell if you are able to attend.
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VI. COMMITTEE REPORTS
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VI.A. BUILDING AND SITES
Description:
Pat will report.
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VI.B. I.A.S.B.
Description:
No Report.
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VI.C. POLICY
Description:
No Report.
Policies were presented last month for 1st read and are included in the Consent Agenda for approval tonight. |
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VI.D. COMMUNITY RELATIONS:
Description:
Brian to report re: #Proud2BD23 and Sullivan Mascot.
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VI.E. N.S.S.E.O.:
Description:
Carol will Report.
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VI.F. FINANCE:
Description:
Carol will report.
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VI.G. APPOINTMENT TO COMMITTEES
Description:
Jim to share appointments of Board Members to Committees.
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VII. CONSENT AGENDA
Description:
The consent agenda includes the minutes from the Special Board Meeting on April 24, 2019, the May personnel report, the resolution to approve NSSEO's FY19 budget, the resolution authorizing weekly payment of bills, the Intergovernmental agreement between Prospect Heights School District 23 and Arlington Heights School District 25 for Food Services, and adoption of policies.
I move to approve the Consent Agenda as presented. |
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VII.A. Approval of Special Meeting Minutes of April 24, 2019
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VII.B. Personnel Report
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VII.C. Approval of FY20 NSSEO Budget
Description:
Each year the member districts of NSSEO receive information concerning the projected budget for the next fiscal year, The meetings begin in January by reviewing the previous fiscal year-to-date information, projected staffing plan, building costs (including summer construction projects) and culminated in March/April with the formal presentation of the budget. These meetings and presentations are provided to the educators, business officials and board of directors for NSSEO.
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VII.D. Resolution Authorizing Weekly Payment of Bills
Description:
Annually the Board of Education approves this resolution for the purpose of allowing the Business Office to pay bills weekly, rather than once per month, in an effort to provide ample time for review by the Board and facilitate timely payments by the Business Office. A rotation of the individual BOE members is scheduled so that there is one BOE member that is responsible for reviewing the voucher for each week of one month and certifying approval of the voucher on behalf of the BOE. Formal approval is then granted by BOE vote at the annual monthly meeting. In addition to title and date changes, this year's resolution includes one modification. The new resolution being requested for approval contains a Section stating that all Summer 2019 construction payments be processed monthly and in accordance with the BOE guidelines being established for such payments.
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VII.E. Policy Second Read Adopt as Presented
Description:
Last month, the policy committee presented the following policies for 1st read. After discussion, they are included in the consent agenda tonight for adoption.
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VII.E.1. Press Vol. 100 Overview
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VII.E.2. 2:20 Powers and Duties of the Board of Education; Indemnification
Description:
Draft Update - Revised to align with SB100
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VII.E.3. 2:40 Board Member Qualifications
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VII.E.4. 2:50 Board Member Term of Office
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VII.E.5. 2:60 Board Member Removal from Office
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VII.E.6. 4:30 Revenue and Investments
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VII.E.7. 4:100 Insurance Management
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VII.E.8. 4:110 Transportation
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VII.E.9. 4:150 Facility Management and Building Programs
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VII.E.10. 4:160 Environmental Quality of Buildings and Grounds
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VII.E.11. 4:190 Targeted School Violence Prevention Program
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VII.E.12. 5:330 Sick Days, Vacation, Holidays, and Leaves
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VII.E.12.a. 5:330 Sick Days, Vacation, Holidays, and Leaves
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VII.E.13. 6:15 School Accountability
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VII.E.14. 6:65 Student Social and Emotional Development
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VII.E.15. 7:185 Teen Dating Violence Prohibited
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VII.E.16. 8:95 Parental Involvement
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VII.F. Intergovernmental between Prospect Heights School District 23 and Arlington Heights School District 25 for Food Services
Description:
Annually, the Illinois State Board of Education requires that agreements for the providing of food services by outside vendors to school districts are approved by the board of education of the school district and third party providing such services. There are no material or substantive changes to the IGA for 2019-20. All modifications are based upon dates or other non-material items.
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VII.G. Prospect Heights School District 23 - Community Consolidated School District 21 Intergovernmental Agreement for Summer School -- ACTION
Description:
CCSD 21 is conducting construction in all 13 of its buildings this summer. As such, it is looking for an alternate location for 1 of its summer school programs. CCSD21 approached D23 in November 2018 about the possibility of utilizing MacArthur Middle School, specifically the 6th grade wing, as one of its alternate locations. Brian Rominski worked with CCSD 21 and the Business Office on an acceptable IGA for such use.
I move to approve the Intergovernmental Agreement between Prospect Heights School District 23 - Community Consolidated School District 21
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VIII. FINANCIAL REPORT
Description:
Attached is the memo recommending payment of the voucher lists for materials, supplies, and services paid since the last BOE meeting. In addition, the District payments for salaries and insurance benefits during the previous month are included for approval. Those documents are all included for your review.
I move to approve the Financial Report as presented.
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IX. SUPERINTENDENT'S REPORT
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IX.A. Strategic Plan Update - INFORMATION
Description:
Dr. Angelaccio will present the updated Strategic Plan that outlines the objectives, strategies and actions that will guide our work for the 2019-2020 school year. These revisions are reflective of the current needs, capacity, and scope of work that we must prioritize given limited time and resources. Updates and revisions are ongoing throughout the year, but this presentations provides the starting point for work.
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IX.B. 2019 ESY Summer School Program - INFORMATION
Description:
Dr. Sroka has prepared a memo informing the Board of our plan to provide Summer Extended School Year Services to identified Special Education Students.
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IX.C. AMENDED FY19 Budget Memo -- INFORMATION
Description:
Micheal has prepared an overview of the tentative AMENDED budget. You have been provided with the summary and supporting detail. The budget will continue to undergo minor adjustments as we finalize items concerning revenue and expenses. posting and setting of hearing date was set at the April BOE meeting. The hearing for the final AMENDED budget will be held in June. Please contact Micheal or me if you have any questions.
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IX.D. Title Grant Amendment - INFORMATION
Description:
Dr. Zaher will share the amended Title grant allocations to capture and utilize grant funds for the 2018-19 school year.
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IX.E. Transportation Update - INFORMATION
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IX.F. Collections Update - INFORMATION
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IX.G. Summer Construction Update - INFORMATION
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IX.H. Consolidated District Plan FY20 - ACTION
Description:
Dr. Zaher will present the newly required Consolidated District Plan. This document is required to be filed annually and must be approved by the Board before Federal Grant applications may be submitted.
I move to approve the 2019-2020 Consolidated District Plan as presented.
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IX.I. Resolution to approve posting and notice of meeting for FY19 Amended Budget -- ACTION
Description:
The Illinois School Code and Board policy 4:10 Fiscal and Business Management, specify the required steps for a Board of Education to annually adopt an operating budget by September 30th of any given fiscal period and, if amending said budget, the District is to follow the same procedure to amend as it would if it were adopting the original budget. The amended budget must be approved and filed with the County Clerk and the ISBE by June 30th of the fiscal year.
District 23’s Fiscal Year 2018-19 Amended Budget will be on public display for the Illinois State Code requirement of 30 calendar days prior to its consideration at the June 12, 2019 Board of Education meeting. The Board of Education, prior to its consideration of the budget adoption, will hold a Public Hearing. The proposed budget amendments are necessary to account for changes in expected revenues and expenditures, especially as it relates to the February bond issue and the plans for summer construction. I move to adopt the resolution to amend the fiscal year 19 budget and post notice for public hearing as presented.
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IX.J. Transfer of Unused Funds and Rental Income- DISCUSSION
Description:
Mr. DeBartolo will facilitate a discussion of a proposal to transfer unused funds to support capital projects and building needs.
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IX.K. Retirement Window Reopen - DISCUSSION
Description:
In accordance with Section 5:112, the District provides a post-retirement payment for individuals that notify the BOE of their intent to retire by February 1st. This year, the timing and process of the newly negotiated and ratified contract was not complete when this window passed.
If the Board agrees, we could reopen the window for submission of intent to retire until end of business day on May 17, 2019. All other components of our policy remain in effect as stated below: Post Retirement Service Recognition The Board of Education wishes to recognize long-term dedicated service to the School District. To that end, for those employees with 15 or more years of service, who retire giving notification to the Board of Education by February 1 of the year they retire, will receive a stipend equal to $125 for each year of service to District 23. In the event the Board of Education offers any other monetary retirement incentive this stipend will not be awarded.
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IX.L. Freedom of Information Requests
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IX.L.1. HVAC Litigation
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IX.L.2. Smart Procure
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X. RECOGNITION OF VISITOR PARTICIPATION
Description:
At each regular and special open meeting, members of the public and District employees may comment to or ask questions of the Board of Education. If you would like to address the Board, please complete a Visitor Participation Form and present it to Mrs. O'Donnell, our recording secretary, at this time. The Board will be prepared to address those comments related to the agenda within a reasonable time.
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XI. OLD BUSINESS
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XII. NEW BUSINESS
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XII.A. Policy First Read
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XII.A.1. 2:125 Board Member Compensation Expenses
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XII.A.2. 2:160 Board Attorney
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XII.A.3. 2:160 Exhibit Checklist for Selecting a Board Attorney
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XII.A.4. 4:50 Payment Procedures
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XII.A.5. 5:150 Personnel Records
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XII.A.6. 5:280 Duties and Qualifications
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XII.A.7. 5:310 Compensatory Time off
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XII.A.8. 5:60 Expenses
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XII.A.9. 5:80 Court Duty
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XII.A.10. 6:135 Accelerated Placement Program
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XII.A.11. 6:280 Grading and Promotion
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XII.A.12. 7:130 Student Rights and Responsibilities
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XII.A.13. 7:325 Student Fundraising Activities
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XII.A.14. 7:70 Attendance and Truancy
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XII.A.15. 8:10 Connection with the Community
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XII.A.16. 8:30 Visitors to and Conduct on the School Property
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XII.A.17. 8:80 Gifts to the District
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XII.A.18. 8:110 Public Suggestions and Concerns
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XIII. EXECUTIVE SESSION
Description:
I move we adjourn to Executive Session for matters regarding personnel. There will be no action after Executive Session.
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XIII.A. Litigation -- Litigation, when an action against, affecting or on behalf of the public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.
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XIV. OPEN SESSION
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XV. ADJOURNMENT
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