June 12, 2019 at 7:00 PM - Board of Education - Regular Meeting
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I. CALL TO ORDER
Description:
Jim Bednar, Board President, calls the meeting to order.
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II. PLEDGE OF ALLEGIANCE
Description:
We will be led in the pledge by The MacArthur State Track Qualifiers, the Special Olympics State Qualifiers, and the American Legion Award Recipients.
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III. ROLL CALL
Description:
PRESENT: Mr. Bednar, Mrs. Botwinski, Mr. Chester, Mr. Greidanus, Mr. Novak, Mrs. Paul and Mrs. Peters
ABSENT: ALSO PRESENT; Dr. Don Angelaccio, Superintendent, Dr. Amy Zaher, Assistant Superintendent of Instruction, and Mr. Micheal DeBartolo, Assistant Superintendent of Finance and Operations. |
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IV. RECOGNITION OF VISITORS AND PARTICIPATION
Description:
At each regular and special open meeting, members of the public and District employees may comment to or ask questions of the Board of Education. If you would like to address the Board, please complete a Visitor Participation Form and present it to Mrs. O'Donnell, our recording secretary, at this time. The Board will be prepared to address those comments related to the agenda within a reasonable time.
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V. COMMUNICATIONS
Description:
The board received a number of "Thank You" notes from faculty and students.
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V.A. IDEA Designation - Meets Requirements
Description:
The Individuals with Disabilities Education Act (IDEA), requires all states to make determinations on the
performance of their local districts with regard to the provision of special education and related services. The IllinoisState Board of Education (ISBE) has reviewed data from the 2017-2018 school year and has determined that your district has received the designation of Meets Requirements in implementing one or more of the following requirements of IDEA
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V.B. Thank you notes
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V.C. Legislative Update
Description:
The Spring legislative session ended with a flurry of activity and movement on a number of impactful items. The Alliance report highlights some of the main points of legislation that we are following.
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V.D. Newspaper Articles
Description:
In your folder are copies of two articles. The first was from an interview I gave for the Daily Herald on the promotion ceremony. The second is from the Journal's story on potential use of the newly approved infrastructure and capital funds being released by the State.
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VI. COMMITTEE REPORTS
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VI.A. BUILDING AND SITES
Description:
Pat will report.
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VI.B. I.A.S.B.
Description:
Mari-Lynn will report. Minutes of our Special Meeting from May 29 will be included in the Consent Agenda. The Board Workshop was a good opportunity for the Board and Superintendent to reflect upon our roles and responsibilities. We reaffirmed our operating procedures and expectations.
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VI.C. POLICY
Description:
No Report
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VI.D. COMMUNITY RELATIONS
Description:
No Report
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VI.E. N.S.S.E.O.
Description:
Carol will Report.
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VI.F. FINANCE
Description:
Mari-Lynn will report.
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VI.G. NEGOTIATIONS:
Description:
No Report
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VII. CONSENT AGENDA
Description:
The consent agenda includes the minutes from the Regular Board Meeting and Executive Session on May 8, 2019, Special Meeting and Executive Session on May, 29, the June personnel report, and an authorization to dispose of surplus tech equipment.
I move to approve the Consent Agenda as presented. |
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VII.A. Approval of Regular Meeting Minutes of May 8, 2019
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VII.B. Approval of the Executive Meeting Minutes of May 8, 2019
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VII.C. Approval of the Special Meeting Minutes of May 29, 2019
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VII.D. Approval of the Special Executive Session Meeting Minutes of May 29, 2019
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VII.E. Personnel Report
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VII.F. Disposal of Surplus Tech Equipment and Supplies
Description:
Each year, the District takes inventory of its existing equipment and supplies. Based upon need and value to the District, the Board is asked to approve the disposal of such items as required by the School Code.
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VIII. FINANCIAL REPORT
Description:
Attached is the memo recommending payment of the voucher lists for materials, supplies, and services paid since the last BOE meeting. In addition, the District payments for salaries and insurance benefits during the previous month are included for approval. Those documents are all included for your review.
I move to approve the Financial Report as presented. |
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VIII.A. Monthly Invoices (non-construction)
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VIII.B. Monthly Invoices (construction)
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IX. PUBLIC HEARING ON AMENDED FY19 BUDGET
Description:
The Board of Education Reviewed and approved the FY20 Budget for the 2018-2019 school year as drafted by the Business Office in consultation with the Finance Committee at its September 2018 meeting. In accordance with legal requirements, the Board adopted a resolution at its May 2019 meeting, published that the adopted Tentative Budget would be available for public inspection for a period of not less than 30 days and notified the public of a hearing on the amended budget.
At this time the Board wishes to conduct a Public Hearing for the purpose of presentation of the 2018-2019 Amended Budget and to allow Board members and others to address the Board regarding the 2018-2019 Amended Budget. May I please have a motion to open the Public Hearing on the 2018-2019 Amended Budget. Moved: Seconded: Voice Vote: Time: At this time I would ask the Assistant Superintendent for Finance to address the Board President: Is there any Board member who has questions or wish to be heard? President Is there anyone in the audience who wished to address the Board? President: May I have a motion to close the Public hearing on the 2018-19 Amended Budget? Moved: Seconded: Voice Vote: Time |
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X. SUPERINTENDENT'S REPORT
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X.A. Review of Tech Plan 3.0 Data - Information
Description:
Mrs. Stavropoulos will provide an overview of the Educational Technology Plan 3.0. This document is the culmination of the past two year's work to articulate the vision and the plan for continued integration of technology into our instructional practices. Based on the Future Ready Schools Framework, the plan aligns actions across all four of our Strategic Plan Goals to the seven gears.
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X.B. Summer Curriculum Projects - Information
Description:
Dr. Zaher shared a memo outlining curriculum, professional development, and other projects to be carried out this summer.
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X.C. Trimester III Strategic Plan Updates - Information
Description:
Each Trimester the Board receives an update on the progress toward meeting our Strategic Plan Goals, program updates, and financial summary.
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X.D. Enrollment and Staffing Update - Information
Description:
Dr. Angelaccio will share an update to the Board regarding current levels of enrollment and implications for staffing. There are no recommendations to alter the approved staffing plan.
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X.E. FY20 Budget Adoption Timeline - Information
Description:
Mr. DeBartolo provided a memo outlining the timeline for presentation and adoption of the FY20 budget.
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X.F. Appointment of Treasurers and Acceptance of Bank Depositories/Brokers - Action
Description:
Every two (2) years, based upon its membership in the Wheeling Township Treasurer's Organization, the Board of Education must appoint its Treasurer, Assistant Treasurers and accept the organizations that may act as bank depositories, brokers and dealers for the organization. This resolution appoints Amy McPartlin, the new CSBO, as the District's Treasurer, Cathy Johnson and Sherry Koerner of District 214 as the Assistant Treasurers as well as naming the banks, brokers and dealers that the organization has vetted and agreed to do business with regarding our bank accounts and investments.
I recommend approval of the Resolution to Appoint the District's Treasurer, Assistant Treasurers and bank depositories, brokers and dealers for Fiscal Years 2020 and 2021.
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X.G. Renewal of Workers Compensation Insurance - Action
Description:
As discussed in Finance, competitive proposals were sought from various vendors. Administration and Finance are recommending the approval of the ICRMT proposal.
I recommend the approval of the workers compensation insurance program in the amount of $83,069 for 2019-20 with ICRMT, the District's workers compensation insurance carrier.
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X.H. Transfer of Contingency Funds from Education Fund to Capital Projects Fund- Action
Description:
As presented at the Finance Committee and Buildings and Sites committee meetings, the District had set aside funds for contingency in the Education Fund for possible use on items such as special education placements and capital supplies, personnel leaves, strategic planning and additional costs to certain programs based upon State of Illinois and state/federal grant funding. Upon review of expenditures for the 2018-19 school year, both incurred and encumbered, the administration and finance committee recommends the transfer of these budgeted but unused funds for work on future capital projects.
I recommend approval of the resolution authorizing transfer of funds from the Education Fund to the Capital Projects Fund in the amount of $150,000.
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X.I. Transfer of Funds from Operations & Maintenance Fund to Capital Projects Fund - Action
Description:
As presented at the Buildings and Sites and Finance committee meetings, the District has realized expanded rental income under the new facility use procedure. Upon review of expenditures for the 2018-19 school year, both incurred and encumbered, the rental income can be used, as intended upon creation of the procedure, for future capital projects. In addition, the Operations and Maintenance Fund has realized unexpended funds that may be used for future capital projects. The conservative estimate of available funds to transfer has been set at $50,000. The administration and finance committee/operations and maintenance committee recommend the transfer of these budgeted but unused funds for work on future capital projects.
I recommend approval of the resolution authorizing transfer of funds from the Operations and Maintenance Fund to the Capital Projects Fund in the amount of $130,000.
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X.J. Carry Over of Unexpended Funds for School Buildings - Action
Description:
The recommendation of the Finance Committee is attached for the carry over of unexpended building funds to FY20 for use by each school at a rate of 75% of unused funds per individual budget.
I move to approve the carry over of 75% of unused FY19 funds for use in FY20 for each building.
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X.K. Observation & Material Testing of Paving Construction by 3rd Party - Action
Description:
Third party observation and materials testing is a code requirement and best practice to document that subsurface conditions and asphalt materials meet specifications. Three (3) proposals were received. SET Consultants is a local engineering company (Mount Prospect) and qualified to perform the work. This project is part of the FY20 Budget and, as such, funds are being approved for expenditure as part of the O&M Budget for FY20. We recommend proceeding with SET with the NOT TO EXCEED cost of $3,290.00.
I move to approve the contract with SET Consultants for a total cost NOT TO EXCEED $3,290.00.
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X.L. Repair of Sewer Structures - Action
Description:
As a result or the sewer structure repairs in front of the Administration Building, Mauro Sewer, who completed the repairs, was directed to inspect all remaining parking lot sewer structures District wide. The attachment documents Mauro's field notes and proposal. This project is part of the FY20 Budget and, as such, funds are being approved for expenditure as part of the O&M Budget for FY20.
I move to approve the sewer repairs with Mauro Sewer in the amount of $13,900.00.
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X.M. Repair of Paving - Action
Description:
Per a discussion with ARCON and the Buildings & Sites Committee, three (3) proposals were solicited from ALL STAR (working at IKE), K&L (working in D25 this summer), and SCHROEDER (working in CCSD21 this summer) for AREA 3 (pdf attached). All other potential paving projects were placed on hold while the District determines the severity and need of each area. Pricing was received for full depth repairs (down to soil) and asphalt patching only (down to stone). We recommend proceeding with ALL STAR to complete the asphalt patching in the amount of $10,340.00. This project is part of the FY20 Budget and, as such, funds are being approved for expenditure as part of the O&M Budget for FY20.
I move to approve the asphalt patching proposal with All Star in the amount of $10,340.00.
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X.N. Sealcoating of Certain Main Campus Parking Lots - Action
Description:
Two (2) proposals were received for 2019 sealcoating/crack sealing services at the main campus. Sealcoating/crack sealing is a preventive maintenance task needed every 2-3 years to maintain asphalt surfaces. Re-striping is also included in the cost. The attachment documents the areas to receive services, highlighted in the orange/black hatched areas only. MAUL completed sealcoating for the District last summer. This project is part of the FY20 Budget and, as such, funds are being approved for expenditure as part of the O&M Budget for FY20.
I move to approve the proposal by Maul Paving to perform the Sealcoating Work in Area 3 of the Grodsky Administration Parking Area 3 as described in the proposal submitted for $19,681.00.
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X.O. Approval of FY19 Amended Budget - Action
Description:
The materials supporting the amendment of the FY19 adopted budget have been included. Specifically, bond revenue, bond capital expenditures, grant revenue and grant expenditures have been amended.
I move to approve the FY19 Amended Budget as presented.
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XI. RECOGNITION OF VISITOR PARTICIPATION
Description:
At each regular and special open meeting, members of the public and District employees may comment to or ask questions of the Board of Education. If you would like to address the Board, please complete a Visitor Participation Form and present it to Mrs. O'Donnell, our recording secretary, at this time. The Board will be prepared to address those comments related to the agenda within a reasonable time.
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XII. OLD BUSINESS
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XIII. NEW BUSINESS
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XIV. EXECUTIVE SESSION
Description:
I move we adjourn to Executive Session for matters regarding personnel and negotiations. There will be no action after Executive Session.
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XIV.A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
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XV. OPEN SESSION
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XV.A. Approval of Administrator Contracts - Action
Description:
Following the executive session, final version of the administrators' contracts will be uploaded.
I move to approve the Administrator Contracts as presented.
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XVI. ADJOURNMENT
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