November 14, 2018 at 7:00 PM - Board of Education - Regular Meeting
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I. CALL TO ORDER
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II. PLEDGE OF ALLEGIANCE
Description:
The First Lego League Robotics Team from Sullivan is reciting the pledge. These students had to try out for the team. Members were selected based on students completing the coding quiz and writing their code down in the correct order. Students also prepared a speech about a problem facing the space program and astronauts. The Sullivan FLL Team is coached by Ms. Kelly Funk, 4th grade teacher.
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III. ROLL CALL
Description:
Mr. Bednar, Mrs. Botwinski, Mr. Bowes, Mr. Chester, Mr. Greidanus, Mr. Novak, and Mrs. Peters.
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IV. RECOGNITION OF VISITORS AND PARTICIPATION
Description:
At each regular and special open meeting, members of the public and District employees may comment to or ask questions of the Board of Education. If you would like to address the board, please complete a Visitor Participation Form and present it to Mrs. O'Donnell, our recording secretary, at this time. The Board will be prepared to address those comments related to the agenda within a reasonable time.
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V. SUPERINTENDENT'S REPORT
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V.A. Sullivan State of the School Presentation - Information
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VI. COMMUNICATIONS
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VI.A. School Board Recognition Day November 15, 2018
Description:
A heartfelt thank you for all you do to support the students, staff and families of District 23.
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VI.B. IASB Governance Award and Master Board Member Recognition
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VI.C. American Education Week November 12- 16
Description:
During American Education Week, November 12-16 2018, Americans nationwide join together to raise awareness about the need to provide every child with a quality public education. The celebration highlights the importance of bringing together educators, parents, students, and communities in a unified effort to build great public schools.
We will provide snacks for the staff during American Education Week on November 12, 14, and 15. Board members are invited to join us and help deliver treats.
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VI.D. 2018 District and School Report Cards
Description:
The Illinois State Board of Education publishes annual Report Cards for the District and each of the schools. This information was made public and shared with the press on October 31st. We have updated our websites and share these reports with the Board at this time. We are very pleased to report that Anne Sullivan was designated as Exemplary, placing in the top 10% of all schools in the State. Eisenhower, Ross and MacArthur are all designated as "Commendable" which demonstrates the consistently high level of performance of our students and schools.
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VI.E. Village of Wheeling thank you.
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VI.F. District 214 Distinguished Partner Recognition
Description:
District 23 was recognized for Distinguished Service in partnership with District 214 Career Discovery Department. This award was presented to us for our high level of collaboration with the Educator Prep program, for hosting a range of interns and work experiences, and for the integrated Wildstang/STEM offerings at MacArthur.
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VII. COMMITTEE REPORTS
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VII.A. BUILDING AND SITES:
Description:
Pat will report.
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VII.B. I.A.S.B./ED-RED:
Description:
Mari-Lynn will report.
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VII.C. POLICY:
Description:
No Report - Will need to set meeting for December
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VII.D. SCHOOL/COMMUNITY RELATIONS:
Description:
No Report.
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VII.E. N.S.S.E.O.:
Description:
Carol will report.
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VII.F. FINANCE:
Description:
Mari-Lynn will report.
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VII.G. NEGOTIATIONS:
Description:
Jeff will report.
The Board of Education and PHEA began the negotiations process on November 2, 2018. Dates for work groups and the full negotiations committee have been set and both parties are looking forward to a positive and collaborative process resulting in a fair and responsible agreement. |
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VIII. CONSENT AGENDA
Description:
Tonight's consent agenda includes the semi-annual tuition reimbursement report, approval of minutes from Regular session on 10/10, Executive session on 10/10, and special meeting on 10/24. In addition, as discussed in both Finance and Building and Sites committees, the approval of the executed gas and electric contracts. Lastly, the November personnel report is included.
I move to approve the Consent Agenda as presented. |
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VIII.A. Tuition Reimbursement Report
Description:
November tuition reimbursement report is attached. 6 Employees reimbursed for 18 credit hours of coursework. Total reimbursement is $2700.
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VIII.B. APPROVAL OF THE REGULAR MEETING MINUTES OF October 10, 2018
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VIII.C. APPROVAL OF THE EXECUTIVE MEETING MINUTES of October 10, 2018
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VIII.D. APPROVAL OF THE SPECIAL EXECUTIVE MEETING MINUTES OF October 24, 2018
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VIII.E. Approval of Gas Contract with Constellation through 2023
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VIII.F. Approval of Electric contract with Constellation through 2023
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VIII.G. Personnel Report
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IX. FINANCIAL REPORT
Description:
Attached is the memo recommending payment of the voucher lists for materials, supplies, and services paid since the last BOE meeting. In addition, the District payments for salaries and insurance benefits during the previous month are included for approval. Those documents are all included for your review.
I move to approve the Financial Report as presented.
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X. SUPERINTENDENT'S REPORT
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X.A. Trimester 1 Strategic Plan Goals Update - INFORMATION
Description:
Each Trimester, the board will receive an update on the progress toward our Strategic Plan including highlights of the activities that have been completed.
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X.B. Approval of the 2018 Tentative Tax Levy - ACTION
Description:
The estimated tax levy for 2018 was reviewed at the Finance Committee on November 6, 2018. Micheal has prepared the resolution determining the estimated tax levy for the 2018. The Board will vote tonight to approve the 2018 estimated tax levy and scheduling of public hearing at the December meeting to approve the levy. He has also prepared a memo for your review.
I move to approve the Tentative Tax Levy for 2018 as presented and establish the time of the hearing on the approval of the 2018 Tax Levy for December 12. 2018 at the regular meeting of the Board of Eduction.
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X.C. Resolution providing for the issue of not to exceed $3,000,000 General Obligation Limited Tax School Bonds, Series 2019A, and not to exceed $1,500,000 Taxable General Obligation Limited Tax Refunding School Bonds, Series 2019B, of the District for the purpose of increasing the Working Cash Fund of the District and refunding certain outstanding bonds of the District, providing for the levy of a direct annual tax to pay the principal and interest on the bonds, and authorizing the execution of a Bond Purchase Agreement with Raymond James & Associates, Inc., in connection with the proposed sale of the bonds - ACTION
Description:
It is recommended that the Board of Education approve the issuance of bonds as described in the resolution for the purpose of performing capital projects contained within the District's 10 year Health Life Safety Survey and Long Range Facilities Plan.
I move to approve the Resolution providing for the issue of not to exceed $3,000,000 General Obligation Limited Tax School Bonds, Series 2019A, and not to exceed $1,500,000 Taxable General Obligation Limited Tax Refunding School Bonds, Series 2019B, of the District for the purpose of increasing the Working Cash Fund of the District and refunding certain outstanding bonds of the District, providing for the levy of a direct annual tax to pay the principal and interest on the bonds, and authorizing the execution of a Bond Purchase Agreement with Raymond James & Associates, Inc., in connection with the proposed sale of the bonds
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X.D. Enrollment Projections for 2018-2019 - INFORMATION
Description:
Enrollment projections for 2018-2019 school year are the first step in developing our staffing plan. We are using Forecast 5 software to develop projections based on live birth data, 5 year average of enrollment ratios, and the past five year's cohort survival rate. This data will be used to begin building staffing, budget, and section projections.
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X.E. Directed Vote on IASB Resolutions - ACTION
Description:
Carol will represent the Board at the Triple I - IASB Resolutions Meeting and will vote on our behalf. After reviewing the proposed resolutions, we are recommending the Board direct Carol to vote in support of items 4, 5, 6, 7 and 8 and against items 1, 2, and 3 as outlined in the attached memo.
I move to approve the directed vote as presented.
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X.F. Board of Education Meeting Dates for 2019 - INFORMATION
Description:
Presented for the Board's discussion are options for scheduling Board of Education Meetings for 2019. These dates need to be established, published, and shared with local newspapers at our meeting in December.
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XI. RECOGNITION OF VISITOR PARTICIPATION
Description:
At each regular and special open meeting, members of the public and District employees may comment to or ask questions of the Board of Education. If you would like to address the board, please complete a Visitor Participation Form and present it to Mrs. Sorensen, our recording secretary, at this time. The Board will be prepared to address those comments related to the agenda within a reasonable time.
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XII. OLD BUSINESS
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XIII. NEW BUSINESS
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XIII.A. Triple I Conference Planning - INFORMATION
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XIV. EXECUTIVE SESSION
Description:
I move we adjourn to Executive Session for matters regarding personnel. There will be no action after Executive Session.
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XV. OPEN SESSION
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XVI. ADJOURNMENT
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