July 11, 2018 at 7:00 PM - Board of Education - Regular Meeting
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I. CALL TO ORDER
Description:
Jeff Bowes, Board President, calls the meeting to order.
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II. PLEDGE OF ALLEGIANCE
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III. ROLL CALL
Description:
PRESENT: Mr. Bednar, Mrs. Botwinski, Mr. Bowes, Mr. Chester, Mr. Novak, Mr. Greidanus, and Mrs. Peters.
ABSENT: No one. ALSO PRESENT; Dr. Don Angelaccio, Superintendent, Dr. Amy Zaher, Assistant Superintendent of Instruction, and Mr. Micheal DeBartolo, Assistant Superintendent of Finance and Operations. |
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IV. RECOGNITION OF VISITORS AND PARTICIPATION
Description:
At each regular and special open meeting, members of the public and District employees may comment to or ask questions of the Board of Education. If you would like to address the Board, please complete a Visitor Participation Form and present it to Mrs. Sorensen, our recording secretary, at this time. The Board will be prepared to address those comments related to the agenda within a reasonable time.
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V. COMMUNICATIONS
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VI. COMMITTEE REPORTS
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VI.A. BUILDING AND SITES
Description:
Did not meet, but Pat or Jim may comment on information shared via email.
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VI.B. I.A.S.B.
Description:
No report.
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VI.C. POLICY
Description:
Second reading and adoption of policies discussed last month are included in the consent agenda. With the adoption of the Strategic Plan last month, first read of policies reflecting the new mission and vision language are included under new business.
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VI.D. SCHOOL/COMMUNITY RELATIONS:
Description:
No report.
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VI.E. N.S.S.E.O.:
Description:
Carol will Report.
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VI.F. FINANCE:
Description:
Mari-Lynn will report.
Attachments:
()
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VI.G. NEGOTIATIONS:
Description:
No Report.
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VII. CONSENT AGENDA
Description:
The consent agenda includes the minutes from the Regular Board Meeting and Executive Session on June 13, 2018. It also includes the Personnel Report for July and the Second reading of the proposed Policies for approval.
I move to approve the Consent Agenda as presented. |
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VII.A. Approval of Regular Meeting Minutes of June 13, 2018
Attachments:
()
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VII.B. Approval of the Executive Meeting Minutes of June 13, 2018
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VII.C. Personnel Report
Attachments:
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VII.D. Policy Approval
Description:
The Policy Committee met on June 5 to review the PRESS edits and recommendations to policy. The following policies are being recommended for adoption as written. These will be open for discussion at tonight's meeting, and included in the consent agenda for approval in July.
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VII.D.1. 2:105 Ethics and Gift Ban
Description:
5 Year Review - Recommend adoption as written.
Attachments:
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VII.D.2. 2:170 Procurement of Architectural, Engineering, and Land Surveying Services
Description:
5 Year Review - Recommend adoption as written.
Attachments:
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VII.D.3. 2:260 Uniform Grievance Procedure
Description:
Updated language to comply with new ethics legislation. Recommend adoption as written.
Attachments:
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VII.D.4. 4:40 Incurring Debt
Description:
Update policy by naming Assistant Superintendent for Finance and Operations. Recommend adoption as written.
Attachments:
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VII.D.5. 4:80 Accounting and Audits
Description:
Language and Statute edits. Recommend adoption as written.
Attachments:
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VII.D.6. 4:140 Waiver of Student Fees
Description:
5 Year Review - Recommend adoption as written.
Attachments:
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VII.D.7. 5:20 Workplace Harassment Prohibited
Description:
Significant edits to align with new laws and practices. Recommend adoption as written and adoption of resolution.
Attachments:
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VII.D.8. 5:200 Terms and Conditions of Employment and Dismissal
Description:
Updated language related to restrictions on School Social Workers providing services to District students in private settings. Recommend adoption as written.
Attachments:
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VII.D.9. 6:30 Organization of Instruction
Description:
5 Year Review - Recommend adoption as written.
Attachments:
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VII.D.10. 6:60 Curriculum Content
Description:
New language due to mandate for cursive instruction. We already are compliant with instruction in grades 1-3. Recommend adoption with indication of 3rd grade for cursive unit.
Attachments:
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VII.D.11. 6:120 Education of Children with Disabilities
Description:
5 Year Review - Recommend adoption as written.
Attachments:
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VII.D.12. 6:135 Accelerated Placement Program
Description:
New policy to comply with new mandates. Recommend adoption as written and acceptance of both options.
Attachments:
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VII.D.13. 6:190 Extracurricular and Co-Curricular Activities
Description:
5 Year Review - Recommend adoption as written.
Attachments:
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VII.D.14. 6:230 Library Media Program
Description:
5 Year Review - Recommend adoption as written.
Attachments:
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VII.D.15. 6:240 Field Trips
Description:
Updated language for continuity. Recommend adoption as written.
Attachments:
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VII.D.16. 6:250 Community Resource Persons and Volunteers
Description:
Updated language. Recommend adoption as written.
Attachments:
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VII.D.17. 7:50 School Admissions and Student Transfers To and From Non-District Schools
Description:
New language to comply with Accelerated and Early Entrance legislation. Recommend adoption as written.
Attachments:
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VII.D.18. 7:330 Student Use of Buildings - Equal Access
Description:
Updated. Recommend adoption as written.
Attachments:
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VII.D.19. 8:25 Advertising and Distributing Materials in Schools Provided by Non-School Related Entities
Description:
5 Year Review - Recommend adoption as written.
Attachments:
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VIII. FINANCIAL REPORT
Description:
Attached is the memo recommending payment of the voucher lists for materials, supplies, and services paid since the last BOE meeting. In addition, the District payments for salaries and insurance benefits during the previous month are included for approval. Those documents are all included for your review.
I move to approve the Financial Report as presented.
Attachments:
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IX. SUPERINTENDENT'S REPORT
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IX.A. Approval of Tuition Reimbursement Report
Description:
I move to approve the tuition reimbursement report for July 2018.
Attachments:
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IX.B. Approval of 2018-19 Stipends and Extra-Duty Allocations -- PHEA and BOE
Description:
Included in the Board packet is the list of stipends and extra-duty assignments for the 2018-19 school year and the dollars to be paid based upon the PHEA collective bargaining agreement and historical BOE assignments. One new BOE stipend is being proposed this year to add a Team Leader for the Early Childhood program.
I move to approve the 2018-19 allocation of dollars for PHEA and BOE Stipends and Extra-Duty assignments.
Attachments:
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IX.C. Revenue Options - Discussion
Description:
As a follow up to the presentation by Elizabeth Hennessy last month, information is provided to the Board for discussion and reflection including a proposed timeline and an updated facilities prioritization.
Attachments:
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IX.D. Every Student Succeeds Act Overview - Information
Description:
A brief presentation will be shared to provide context to the Board regarding the new ESSA and Evidence Based Funding (EBF) models that take effect this July.
Attachments:
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IX.E. Approval of Designation of Funds for Vocal Instrumental Music Program
Description:
As discussed previously, Evans Marshall & Pease has recommended that the District move the remainder of the PHIL dissolution funds into a BOE account as it was a "donation to the District" and not part of a yearly "cash in-cash out" student funded project/transaction series.
Therefore, the administration recommends taking the money received ($36,710.09), the money spent ($2983.09 = $2901.51 -- SuperState and $81.58 -- Band Concert Supplies), the pending final transaction $993.67 -- final SuperState bus payment) and pending total donation to be designated for VIM ($32733.33) subject to final audit. In addition, the Sue Blaze Scholarship Fund issued a check for $435.00 as a donation to the program as well. As such, the District moves to designate the remaining $33,168.33 (or final audited figure if different) for the VIM program. I move to approve the $33,168.33 (or final audited figure if different) for the VIM program. |
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X. RECOGNITION OF VISITOR PARTICIPATION
Description:
At each regular and special open meeting, members of the public and District employees may comment to or ask questions of the Board of Education. If you would like to address the Board, please complete a Visitor Participation Form and present it to Mrs. Sorensen, our recording secretary, at this time. The Board will be prepared to address those comments related to the agenda within a reasonable time.
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XI. OLD BUSINESS
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XII. NEW BUSINESS
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XII.A. Semi-Annual Review of Executive Session Minutes -ACTION
Description:
According to Board Policy 2:220, the Board must conduct a semi-annual review of Executive Session Minutes, and also review audio recordings of closed meetings to determine whether:(1) there continues to be a need for confidentiality, or (2) the recordings no longer require confidential treatment and are available for public inspection. Additionally, after 18 months have passed since being made, the audio recording of a closed meeting is destroyed provided the Board approved its destruction. The Board’s past practice has been to appoint the Secretary to review these minutes in a meeting with the Superintendent and make a recommendation at the following Board meeting.
I move to appoint the Secretary to conduct a semi-annual review of Executive Session Minutes and also review audio recordings of closed meetings. |
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XII.B. Policy First Reading
Attachments:
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XII.C. September Board Meeting Date Change
Description:
To comply with the required posting time related to adopting our budget, we need to move the September Board meeting date. It is proposed that we set Thursday, September 20 as our meeting date for that month.
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XIII. EXECUTIVE SESSION
Description:
I move we adjourn to Executive Session for matters regarding personnel. There will be no action after Executive Session.
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XIII.A. Personnel -- The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Description:
Vacation policy roll over
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XIII.B. Litigation -- Litigation, when an action against, affecting or on behalf of the public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.
Description:
HVAC Litigation Update
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XIII.C. Collective Negotiations -- Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.
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XIV. OPEN SESSION
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XV. ADJOURNMENT
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