Public Meeting Agenda: August 10, 2026 at 6:00 PM - REGULAR BOARD OF EDUCATION MEETING

1. Call to Order, Roll Call, and Pledge of Allegiance

Description: The Board of Education of the Olympia CUSD #16 was called to order at 6:00 p.m. by President Kevin Frazier with the following Board Members and Administrators present: Kevin Frazier _____; Carolyn Hansen _____; Mary Springer _____; Justin Dietrich _____; Allie Parks _____; Laura Beavers _____; Dr. Andy Rummel _____; Superintendent Dr. Laura O'Donnell _____; Assistant Superintendent Andy Walsh _____; OHS Principal Jon Cox _____; OMS Principal Mike Jones _____; ONE Principal Kristina Peifer _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.

Absent: _______________________________________________________

Others Present: ________________________________________________

The Pledge of Allegiance was led by ________________________________

2. Recognition of Visitors

3. Opportunity for Public Input

Description: Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. At that time, please state if any special accommodations would be needed should your request be granted.

4. Approval of Consent Agenda

Description: A motion was made by __________, seconded by __________, to approve the Consent Agenda that includes:

Discussion. Vote: Frazier _____; Hansen _____; Springer _____; Dietrich _____; Parks _____; Beavers _____; Rummel _____.

4.A. Approve Agenda

4.B. Approve Minutes from the July 16, 2026 Regular Scheduled Board of Education Meeting (Attachment)

4.C. Approve Minutes from the August 3, 2026, Building and Grounds Meeting (Attachment)

4.D. Approve Bills & Financial Reports (Attachment)

4.E. Approve the following resignations:

4.E.1. Victoria Durham - Olympia High School Paraprofessional, effective July 21, 2026 (Attachment)

4.E.2. Alex Hembra - Olympia Middle School Student Council Sponsor, effective July 21, 2026 (Attachment)

4.E.3. Rachel O'Keefe - Olympia High School Cafeteria, effective July 10, 2026 (Attachment)

4.F. Approve the employment of the following certified staff, effective for the 2026-2027 school year:

4.F.1. Izzy Sitenga - Olympia High School English Teacher (Attachment)

4.F.2. Amanda Gray - Olympia South Elementary Head Teacher, Split-Stipend (Attachment)

4.G. Approve the employment of the following Support Staff / Coaches, effective for the 2026-2027 school year:

4.G.1. Gary Williams - Bus Driver (Attachment)

4.G.2. Marissa Aycock - Olympia High School Paraprofessional (Attachment)

4.G.3. Jake Steve - Olympia High School Head Varsity Baseball Coach (Attachment)

4.G.4. Chris Phillips - Olympia Middle School Head Girls Wrestling Coach (Attachment)

4.H. Approve the following New Teacher Mentors for the 2026-2027 school year:

4.H.1. Justin Slager - Olympia Middle School PE Teacher, to mentor Riley Wolfe, incoming Olympia Middle School PE Teacher (Attachment)

4.H.2. Lisa Knuffman - Olympia High School Librarian, to mentor Izzy Sitenga, incoming Olympia High School English Teacher (Attachment)

4.H.3. Katie Nannen - Olympia North Elementary Special Education Teacher, to mentor Jessica Steel, incoming Olympia North Elementary BRAVE Room teacher (Attachment)

4.I. Approve the following transfers, effective for the 2026-2027 school year:

4.I.1. Victoria Durham - Olympia High School Paraprofessional, transferring to an Olympia Middle School Paraprofessional (Attachment)

4.I.2. Rachel O'Keefe - Olympia High School Cafeteria Cook, transferring to Olympia High School Cafeteria Assistant Manager (Attachment)

4.J. Approve the following Intents to Retire:

4.J.1. Jody Spratt - Olympia Instructional Literacy Coach, effective at the end of the 2029-2030 school year (Attachment)

4.J.2. Debra Martin - Olympia South Elementary 4th Grade Teacher, to retire at the end of the 2029-2030 school year (Attachment)

4.J.3. Becky Leenerman - Olympia Middle School Counselor, to retire at the end of the 2029-2030 school year (Attachment)

4.K. Approve the following reduction in hours, effective for the 2026-2027 school year:

4.K.1. Lonnie Adkins - Bus Driver, decreasing from 6.75 to 5.75 hours per day (Attachment)

4.L. Approve the following increase in hours, effective for the 2026-2027 school year:

4.L.1. Danielle Grant - Olympia High School Cafeteria, increase from 4 hours to 5 hours per day (Attachment)

4.M. Approve the Danvers Days fireworks to be held at Olympia North Elementary on August 22, 2026 (Attachment)

4.N. Approve the August Attendance Exception Requests (Attachment)

4.O. Approve the 2026-2027 Volunteer List (Attachment)

4.P. Approve the monthly SOPPA report (Attachment)

5. Communications

5.A. FOIA Requests

5.A.1. Laurel Whitaker, Data Branch - Records from 2022 to present dealing with vendor procurement and purchasing activity with the following vendors: Edgenuity, Accelerate Education, Bright Thinker, Pearson, Stride, Edmentum, Imagine Learning, Subject AI.

5.A.2. Daniel Forest, Data Branch - All records from 2022 to present that reflect pricing structure, including per-unit costs, subscription or licensing terms, and/or implementation fees for the following Vendors: Texthelp, Everway, Read and Write, GoGuardian, iBoss, Lightspeed Systems, Linewize, and Securly.

5.A.3. Clarissa Dalton, Data Branch - Records relating to vendor purchases from 2022 to present from the following vendors: National Time & Signal and Pyramid Time Systems.

5.A.4. Rylee Donovan, Data Branch - All records from 2022 to present that reflect pricing structure from the following vendors: Apptegy, Finalsite, and ParentSquare.

5.A.5. Natalie Fedorak, Data Branch - All records from 2022 to present that capture pricing details, including subscription terms, licensing fees, per-unit costs, and implementation charges for the following vendors: Dataminr, Recorded Future, and Shadow Dragon.

5.A.6. Dylan Mercer, Data Branch - All records from 2022 to present reflecting price structure, including per-unit costs, subscription or licensing terms, and/or implementation fees from the following vendors: Bobrick, Excel Dryer, Georgia Pacific, Kimberly Clark, and World Dryer.

5.B. Activities Director's - Athletic Program Evaluation Processes & Plans

6. Administrative Committee Reports

6.A. Building & Grounds

6.B. Finance

7. Administrative Reports

7.A. Assistant Superintendent's Report (Attachment)

7.A.1. Fire Alarm Replacement at OHMS

7.A.2. FY27 Budget (Attachment)(Motion)

7.A.3. Completed Summer 2026 Projects

7.A.4. Absenteeism & Truancy Policies (Attachment) (Motion)

7.A.5. Bullying Prevention Policy (Attachment)(Motion)

7.B. Superintendent's Report

7.B.1. August Enrollment Update

7.B.2. Teacher's Institute Overview

7.B.3. Staffing Update

7.B.4. Construction Update

7.B.5. Board Policy Manual Adoption (Attachment)(Motion)

7.B.6. Resolution to Prohibit Harassment (Attachment) (Motion)

7.B.7. E-Learning Plan Annual Approval (Attachment) (Motion)

8. Other Business

9. Action Items

Description: A motion was made by __________, seconded by __________, to approve to adopt the Board Policy Manual.

Discussion. Vote: Frazier _____; Hansen _____; Springer _____; Dietrich _____; Parks _____ ; Beavers _____; Rummel _____.

A motion was made by __________, seconded by __________, to approve adopting the Resolution to Prohibit Harassment 5:20 E.

Discussion. Vote: Frazier _____; Hansen _____; Springer _____; Dietrich _____; Parks _____; Beavers _____; Rummel _____.

A motion was made by __________, seconded by __________, to approve placing the FY27 budget on public display from August 13th, 2026 through September 14th, 2026, and to hold a Public Budget Hearing on September 14th, 2026 at 6:00 p.m., before the regular scheduled Board of Education meeting.

Discussion. Vote: Frazier _____; Hansen _____; Springer _____; Dietrich _____; Parks _____; Beavers _____ ; Rummel _____.

A motion was made by __________, seconded by __________, to approve the Olympia Board of Education's review and discussion regarding the District’s Absenteeism and Truancy policies, noting that no changes are recommended.

Discussion. Vote: Frazier _____; Hansen _____; Springer _____; Dietrich _____; Parks _____; Beavers _____; Rummel _____;

A motion was made by __________, seconded by __________, to approve the Olympia Board of Education's review and discussion regarding the District’s Bullying Prevention Policy, noting that no changes are recommended.

Discussion. Vote: Frazier _____; Hansen _____; Springer _____; Dietrich _____; Parks _____; Beavers _____; Rummel _____;

A motion was made by __________, seconded by __________, to approve the Olympia Board of Education's review and discussion regarding the District’s E-Learning Plan, noting that no changes are recommended.

Discussion. Vote: Frazier _____; Hansen _____; Springer _____; Dietrich _____; Parks _____; Beavers _____; Rummel _____;

10. Executive Session

Description: A motion was made by __________, seconded by __________, to meet in Executive Session at __________ p.m. to discuss one or all of the following: (1) student discipline; (2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or litigation from this action; (3) purchase of property; (4) litigation due to action against the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.

Ayes __________ Nays __________

A motion was made by __________, seconded by __________, to reconvene open session at __________ p.m.

Ayes __________ Nays __________

11. Action as a Result of Executive Session

Description: A motion was made by __________, seconded by __________, to approve ________________________________________________________________________________________________________________________________

Discussion. Vote: Frazier _____; Hansen _____; Springer _____; Dietrich _____; Parks _____; Beavers _____; Rummel _____.

12. Adjournment

Description: At __________ p.m., a motion was made by __________, seconded by __________, to adjourn the meeting.

Motion carried by unanimous vote.

August 10, 2026 at 6:00 PM - REGULAR BOARD OF EDUCATION MEETING

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