Public Meeting Agenda: August 11, 2025 at 6:00 PM - REGULAR BOARD OF EDUCATION MEETING

1. Call to Order, Roll Call, and Pledge of Allegiance

Description: The Board of Education of the Olympia CUSD #16 was called to order at 6:00 p.m. by President Kevin Frazier with the following Board Members and Administrators present: Kevin Frazier _____; Carolyn Hansen _____; Mary Springer _____; Justin Dietrich _____; Allie Parks _____; Laura Beavers _____; Dr. Andy Rummel _____; Superintendent Dr. Laura O'Donnell _____; Assistant Superintendent Andy Walsh _____; OHS Principal Jon Cox _____; OMS Principal Mike Jones _____; ONE Principal Kristina Peifer _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.

Absent: _______________________________________________________

Others Present: ________________________________________________

The Pledge of Allegiance was led by ________________________________

2. Recognition of Visitors

3. Opportunity for Public Input

Description: Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. At that time, please state if any special accommodations would be needed should your request be granted.

4. Approval of Consent Agenda

Description: A motion was made by __________, seconded by __________, to approve the Consent Agenda that includes:

Discussion. Vote: Frazier _____; Hansen _____; Springer _____; Dietrich _____; Parks _____; Beavers _____; Rummell _____.

4.A. Approve Agenda

4.B. Approve Minutes from the July 7, 2025 Regular Scheduled Board of Education Meeting (Attachment)

4.C. Approve Bills & Financial Reports (Attachment)

4.D. Approve the following resignations:

4.D.1. Jimmy Spencer - Olympia High School / Middle School Band Teacher, effective July 15, 2025 (Attachment)

4.D.2. Jody Rycyzyn - Olympia High School Spanish Teacher, Assistant Volleyball Coach, Junior Class Sponsor, and Prom Sponsor, effective July 17, 2025 (Attachment)

4.D.3. Jodi Metz - Elementary Full-Time Substitute, effective August 1, 2025 (Attachment)

4.D.4. Lisa Dupureur - Olympia High School / Middle School Library Media Technician, effective July 15, 2025 (Attachment)

4.D.5. Alex Castillo - Olympia Middle School Chess Coach, effective July 9, 2025 (Attachment)

4.D.6. Vannessa Willoughby - Olympia District Bus Aide, effective July 23, 2025 (Attachment)

4.D.7. Skeet Stribling - Olympia District Bus Driver, effective July 28, 2025 (Attachment)

4.D.8. Faith Ramsey - Olympia North PBIS Tier 2 Coach, effective July 28, 2025 (Attachment)

4.D.9. Victoria Durham - Olympia Bus Aide, effective July 31, 2025 (Attachment)

4.D.10. Brienna Fetty - Olympia South Elementary Cafe Cook, effective July 29, 2025 (Attachment)

4.D.11. Shae Yero - Olympia High School Paraprofessional, effective August 4, 2025 (Attachment)

4.D.12. Ella Slaughter - Olympia North Elementary Student Supervisor, effective August 11, 2025 (Attachment)

4.D.13. Don Scheuermann - Olympia District Bus Driver, effective August 7, 2025 (Attachment)

4.E. Approve the employment of the following Certified staff, effective for the 2025-2026 school year:

4.E.1. Kevin Greene - Olympia High School / Middle School Band Teacher (Attachment)

4.E.2. Shae Yero - Olympia High School Full-Time Spanish Substitute (Attachment)

4.F. Approve the employment of the following Support Staff / Coaches for the 2025-2026 school year:

4.F.1. Victoria Durham - Olympia High School Paraprofessional (Attachment)

4.F.2. Travis Stalter - Olympia North Elementary Paraprofessional (Attachment)

4.F.3. Ashleigh Peavler - Olympia North Elementary Paraprofessional (Attachment)

4.F.4. Ryan Schulz - Olympia Middle School Assistant Baseball Coach (Attachment)

4.F.5. Cody Aughton - Olympia High School Boys Assistant Wrestling Coach (Attachment)

4.F.6. Eryn Sarchet - Olympia Middle School / High School Student Supervisor (Attachment)

4.G. Approve the following employees' increase in hours, effective for the 2025-2026 school year:

4.G.1. Amanda Harper - Olympia District Bus Aide, increase from 5.5 to 7 hours per day (Attachment)

4.G.2. Carol Long - Olympia District Bus Aide, from 5.5 to 7 hours per day (Attachment)

4.H. Approve the following New Teacher Mentors for the 2025-2026 school year:

4.H.1. Olympia High School - Natalie Cahill, to mentor Shae Yero, and Aubrey Zega to mentor Kevin Greene (Attachment)

4.H.2. Olympia Middle School - Beth Polley to mentor Natalie Chambers (Attachment)

4.H.3. Olympia North Elementary - Holly Jones to mentor Sadie Kaiser (Attachment)

4.H.4. Olympia South Elementary - Courtney Canzolino to mentor Tehsin Patel, Pre-K Teacher, and Courtney Hoffmeier to mentor Clair Holt, Speech Teacher (Attachment)

4.I. Approve the following Coaching Mentors for the 2025-2026 school year:

4.I.1. Olympia High School - Randi Krehbiel, to mentor Charlie Kistner (Attachment)

4.J. Approve the July Attendance Exception Requests, as presented by Superintendent Dr. Laura O'Donnell (Attachment)

4.K. Approve the following Volunteer Coaches for the 2025-2026 school year:

4.K.1. Olympia Middle School Softball - Lucy Prestegaard, Teagan Haning, Addi Minder, and Aerianna Steel (Attachment)

4.K.2. Olympia Middle School Baseball - Ryder Wilson, Davis Royal, and Owen Alford (Attachment)

4.K.3. Olympia High School Dance - Brooke Cummings (Attachment)

4.L. Approve the Danver's Days fireworks to be displayed at Olympia North Elementary on August 16, 2025 (Attachment)

4.M. Approve the updated Operations Grounds Specialist job description (Attachment)

4.N. Approve the amended Comprehensive Appraisal Plan (Attachment)

4.O. Approve the Memorandum for the Department Chairs and Grade Level Chair Evaluation Instrument (Attachment)

4.P. Approve the early graduation of Cole Fosdick after the first semester of the 2025-2026 school year (Attachment)

5. Communications

5.A. Student Board Member Introductions

5.B. FOIA Requests

5.B.1. Justin Weniq, Starbridge AI - A report reflecting all purchase transactions from January 1, 2022 to present.

5.B.2. Owen Wang, Lake County Gazette - A list of all graduates in the past 5 school years.

5.B.3. CT Mills, Public Info Access LLC - Current staff contact directory for the Olympia School District.

5.C. Dewberry Architects - Tracy Coker

6. Administrative Committee Reports

6.A. Building and Grounds

6.B. Finance

7. Administrative Reports

7.A. Assistant Superintendent's Report (Attachment)

7.A.1. FY26 Budget (Attachments)

7.A.2. Alternate Revenue Bonds (Motion)

7.A.3. Bus Bids (Motion)

7.A.4. Operations and Maintenance Updates

7.A.5. Sign at Olympia West (Attachment)

7.A.6. Olympia to Peoria St. Jude Run

7.B. Superintendent's Report

7.B.1. Literacy Plan

7.B.2. August Enrollment Update

7.B.3. Teacher Institute Days

8. Other Business

9. Action Items

Description: A motion was made by __________, seconded by __________, to approve consideration and action on a resolution authorizing the issuance of General Obligation School Bonds (Alternate Revenue Source) in an aggregate principal amount not to exceed $15,000,000 pursuant to the Local Government Debt Reform Act of the State of Illinois, as amended, for the purpose of improving school sites and altering, repairing, and equipping school buildings and facilities of said District.

Discussion. Vote: Frazier _____; Hansen _____; Springer _____; Dietrich _____; Parks _____ ; Beavers _____; Rummel _____.

A motion was made by __________, seconded by __________, to approve placing the FY26 budget on public display from August 7th, 2025 through September 8th, 2025, and to hold a Public Budget Hearing on September 8th, 2025 at 6:00 p.m., before the regular scheduled Board of Education Meeting.

Discussion. Vote: Frazier _____; Hansen _____; Springer _____; Dietrich _____; Parks _____; Beavers _____; Rummel _____.

A motion was made by __________, seconded by __________, to approve Olympia to join the Illinois Educators Risk Managment Program Association.

Discussion. Vote: Frazier _____; Hansen _____; Springer _____; Dietrich _____; Parks _____; Beavers _____ ; Rummel _____.

A motion was made by __________, seconded by __________, to approve the purchase of two buses from Central States; one for $148,000 and one for $163,900, and to sell them one Olympia bus for $1000, making the total purchase price $310,900.

Discussion. Vote: Frazier _____; Hansen _____; Springer _____; Dietrich _____; Parks _____; Beavers _____; Rummel _____;

10. Executive Session

Description: A motion was made by __________, seconded by __________, to meet in Executive Session at __________ p.m. to discuss one or all of the following: (1) student discipline; (2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or litigation from this action; (3) purchase of property; (4) litigation due to action against the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.

Ayes __________ Nays __________

A motion was made by __________, seconded by __________, to reconvene open session at __________ p.m.

Ayes __________ Nays __________

11. Action as a Result of Executive Session

Description: A motion was made by __________, seconded by __________, to approve ________________________________________________________________________________________________________________________________

Discussion. Vote: Frazier _____; Hansen _____; Springer _____; Dietrich _____; Parks _____; Beavers _____; Rummel _____.

12. Adjournment

Description: At __________ p.m., a motion was made by __________, seconded by __________, to adjourn the meeting.

Motion carried by unanimous vote.

August 11, 2025 at 6:00 PM - REGULAR BOARD OF EDUCATION MEETING

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