April 22, 2019 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING
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1. Call to Order, Roll Call, and Pledge of Allegiance
Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following Board members and Administrators present: Kevin Frazier _____; Carolyn Hansen _____; Trena Glenn _____; Steve Matter _____; Doug Maris _____; Shawn Hohulin_____; Lynn Cross_____; Superintendent Andrew S. Wise_____; Assistant Superintendent Laura O'Donnell _____; OHS Principal Ed Jodlowski_____; OMS Principal Ben Lee _____; ONE Principal Matt Hurley_____; OSE Principal Stacey Rogers_____; OWE Principal Lisa Castleman_____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ The Pledge of Allegiance was led by _____________________________________. |
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2. Recognition of Visitors
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3. Communications
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3.A. A folder will circulate around the Board table.
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4. Election Results (Attachment)
Description:
A motion was made by _______________, seconded by _______________, to accept the canvassed Board candidate election results as provided by McLean County Clerk Kathy Michael.
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross_____. |
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5. Seating of New Board Members
Description:
Legislation requires newly elected Board members to take an Oath of Office. The Superintendent may also require those Board members who are re-elected to take an Oath of Office as well. Board members Kevin Frazier and Carolyn Hansen will be re-seated and will take the Board member's Oath of Office:
"I, _______________, do solemnly swear that I will faithfully discharge the duties of the office of member of the Board of Education of Olympia Community Unit School District No. 16, in accordance with the Constitution of the United States, the Constitution of the State of Illinois, and the laws of the State of Illinois, to the best of my ability. I further swear that: I shall respect taxpayer interests by serving as a faithful protector of the School District's assets; I shall encourage and respect the free expression of opinion by my fellow Board members and others who seek a hearing before the Board, while respecting the privacy of students and employees; I shall recognize that a Board member has no legal authority as an individual and that decisions can be made only by a majority vote at a public Board meeting and I shall abide by majority decisions of the Board, while retaining the right to seek changes in such decisions through ethical and constructive channels. |
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6. Appointment of Board Member
Description:
A Board Member vacancy has occurred as only two candidates filed to fill three open seats.
A motion was made by _______________, seconded by _______________, to re-appoint Lynn Cross as Board Member. Discussion. Vote: __________ Ayes, __________ Nays Motion Carried. Legislation requires newly appointed Board members to take an Oath of Office. The Superintendent may also require those Board members who are re-appointed to take an Oath of Office as well. Board member Lynn Cross will be re-appointed and will take the Board member's Oath of Office: "I, _______________, do solemnly swear that I will faithfully discharge the duties of the office of member of the Board of Education of Olympia Community Unit School District No. 16, in accordance with the Constitution of the United States, the Constitution of the State of Illinois, and the laws of the State of Illinois, to the best of my ability. I further swear that: I shall respect taxpayer interests by serving as a faithful protector of the School District's assets; I shall encourage and respect the free expression of opinion by my fellow Board members and others who seek a hearing before the Board, while respecting the privacy of students and employees; I shall recognize that a Board member has no legal authority as an individual and that decisions can be made only by a majority vote at a public Board meeting and I shall abide by majority decisions of the Board, while retaining the right to seek changes in such decisions through ethical and constructive channels. |
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7. Election of Officers
Description:
(A retiring Board President, any Board member, or the Superintendent may act as president pro-tem for the newly elected Board. Any Board member may serve as a temporary secretary.)
A motion was made by _______________, seconded by _______________, to appoint _______________ as president pro-tem. Discussion. Vote: Ayes __________; Nays __________. President pro-tem _______________ appointed _______________ as secretary pro-tem. Secretary pro-tem _______________ called the roll with the following members present: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. The President, Vice-President, and Secretary will be elected for a term of two (2) years. (NOMINATIONS DO NOT NEED A "SECOND") President pro-tem _______________ called for nominations for President of the Board of Education for a term of two (2) years. Nominations were as follows: _______________ nominated _______________ _______________ nominated _______________ A motion was made by _______________, seconded by _______________, to cease the nominations. Discussion. Vote: Ayes _____; Nays _____. A vote was taken and _______________ was elected President of the Olympia Community Unit School District No. 16 Board of Education for a term of two (2) years. President _______________ called for nominations for Vice-President of the Board of Education for a term of two (2) years. Nominations were as follows: _______________ nominated _______________ _______________ nominated _______________ A motion was made by _______________, seconded by _______________, to cease the nominations. Discussion. Vote: Ayes _____; Nays _____. A vote was taken and _______________ was elected Vice-President of the Olympia Community Unit School District No. 16 Board of Education for a term of two (2) years. President _______________ called for nominations for Secretary of the Board of Education for a term of two (2) years. Nominations were as follows: _______________ nominated _______________ _______________ nominated _______________ A motion was made by _______________, seconded by _______________, to cease the nominations. Discussion. Vote: Ayes _____; Nays _____. A vote was taken and _______________ was elected Secretary of the Olympia Community Unit School District No. 16 Board of Education for a term of two (2) years. |
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8. Approval of Consent Agenda
Description:
A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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8.A. Approval of Agenda
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8.B. Approval of Minutes, including Executive Session Minutes, from the March 11, 2019 regular Board of Education meeting (Attachment)
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8.C. Approve the Minutes from the March 19, 2019 annual Financial/Student Achievement Workshop (Attachment)
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8.D. Approval of Bills and Financial Reports (Attachment)
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8.E. Confirm the following Resignations:
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8.E.1. Raeann Block - Special Education Aide at Olympia West Elementary effective March 22, 2019 (Attachment)
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8.E.2. Anna Troyer - OHS Special Education Teacher effective at the end of the 2018-2019 school year (Attachment)
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8.E.3. Rhonda Kindred - OMS Special Education Aide effective April 18, 2019 (Attachment)
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8.E.4. Samantha Nelson - OHS Football & Basketball Cheerleading Coach effective at the end of the 2018-2019 school year (Attachment)
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8.E.5. Kent Hieronymus - OHS Spanish Teacher, OHS Chess Coach, & OHS Assistant Track Coach effective at the end of the 2018-2019 school year (Attachment)
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8.E.6. Tonya Olson - OHS Cafeteria Personnel effective April 18, 2019 (Attachment)
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8.F. Approve the retirement of Helen Dull - OHS Cafeteria personnel effective May 23, 2019 (Attachment)
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8.G. Approve the revised retirement of Scott Powers effective August 30, 2019 (Attachment)
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8.H. Approve the employment of the following licensed teachers effective for the 2019-2020 school year:
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8.H.1. Natalie Springer - OMS 7th Grade Social Studies (Attachment)
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8.H.2. Gabrielle Zurcher - 2nd Grade at Olympia South Elementary (Attachment)
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8.H.3. Kylie Christensen - Pre-K at Olympia West Elementary (Attachment)
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8.H.4. Lisa Knuffman - OHS English (Attachment)
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8.H.5. Kristopher Ketelsen - OHS Special Education Teacher (Attachment)
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8.I. Approve the following in-District transfers effective June 1, 2019:
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8.I.1. Kevin Eimer from OHMS 1st shift Custodian to Maintenance Technician (Attachment)
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8.I.2. Justin Loercher from Olympia North Elementary Custodian to OHMS 1st shift Custodian (Attachment)
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8.J. Approve the following OHS Dual Credit Teachers effective for the 2019-2020 school year: (Attachment)
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8.J.1. English 101 (2 sections) - Rebecca Meissner & Sara Hughes
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8.J.2. English 102 - Rebecca Meissner
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8.J.3. Psychology 101 (2 Sections) - Kate Berry
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8.J.4. Introduction to Business - Connie Schroeder
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8.J.5. Horticulture - Bryce Hoffman
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8.J.6. Introduction to Education - Elizabeth Kirby
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8.K. Approve the 2019-2020 Olympia Elementary Handbook Changes (Attachment)
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8.L. Approve the 2019-2020 Olympia Middle School Handbook Changes (Attachment)
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8.M. Approve the 2019-2020 Olympia High School Handbook Changes (Attachment)
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8.N. Approve the updated Olympia Risk Management Plan (Attachment)
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8.O. Approve the renewal of a Sports Medicine Services Agreement with Hopedale Medical Complex effective for the 2019-2020 school year (Attachment)
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8.P. Approve a 3-year contract with Lifetouch for the 2019-2020 through 2021-2022 Olympia Elementary School Pictures
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8.Q. Approve an overnight trip to Greenville College on June 24-25, 2019 for the OHS Varsity Boys' Basketball team to participate in a Basketball Camp consisting of 8 games (Attachment)
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8.R. Approve an overnight trip for the OHS Wrestling team to attend Malecek Team Camp in the Wisconsin Dells on June 24, 2019 through June 27, 2019 (Attachment)
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8.S. Approve the annual renewal of IESA membership effective for the 2019-2020 school year (Attachment)
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9. Committee Reports
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9.A. Education/Technology Administrative Sub-Committee Update - Carolyn Hansen, Trena Glenn, Laura O'Donnell, & Dr. Andrew Wise
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9.B. Finance Administrative Sub-Committee Update - Kevin Frazier, Trena Glenn, & Dr. Andrew Wise
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9.C. Building & Grounds Administrative Sub-Committee Update - Steve Matter, Shawn Hohulin, & Dr. Andrew Wise
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9.D. OAC Meeting Update - Steve Matter, Laura O'Donnell, & Dr. Andrew Wise
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10. Administrative Reports
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10.A. Assistant Superintendent's Report - Laura O'Donnell (Attachment)
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10.A.1. DIAL Screenings
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10.A.2. Mennonite College of Nursing Agreement
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10.A.3. Naviance Upgrades - Volunteer Tracking
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10.A.4. Heart Rate Monitors
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10.A.5. Tri-County Staff
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10.A.6. ROE K-5 Literacy Coach & Social Emotional Learning Coach
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10.A.7. K-12 Update
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10.A.8. Alumni Tracker
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10.A.9. Elementary Photography Contract
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10.B. Principals' Reports (Attachment)
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10.C. Superintendent's Report - Dr. Andrew S. Wise
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10.C.1. Instructional Coach Job Description (Attachment) (Motion)
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10.C.2. College/Career Counselor Job Description (Attachment) (Motion)
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10.C.3. Summer Projects (Attachment)
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10.C.4. Pre-K Grant Update
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10.C.5. Re-employment of extra-curricular Coaches/Sponsors (Attachment) (Motion)
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10.C.6. Possible New Board Tool (Attachment)
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10.C.7. Public Budget Hearing - June 10, 2019 (Motion)
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10.C.8. FY19 Amended Budget Report (Attachment) (Motion)
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10.C.9. Working Cash Abatement Resolution (Attachment)
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10.C.10. FY20 Tentative Budget Report (Attachment)
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10.C.11. 2019-2020 DRAFT Fee Schedule (Attachment)
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10.C.12. 2019-2020 Board of Education Meeting Dates/Times (Attachment) (Motion)
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10.C.13. Spartan Student Appreciation Day
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10.C.14. Spartan Employee Appreciation Day
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10.C.15. End-of-Year Events/Dates (Attachment)
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10.C.16. ESP Salaries, Administrative Salaries, & Superintendent Contract (Executive Session)
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11. Other Business
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12. Action Items
Description:
A motion was made by _______________, seconded by _______________, to approve the revised Job Description for Instructional Coach.
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the revised Job Description for College/Career Counselor. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the employment of extra-curricular Coaches/Sponsors as presented. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve putting the 2019 Amended Budget on Public Display from May 10, 2019 thru June 10, 2019. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to set the date/time for a Public Budget Hearing as Monday, June 10, 2019 at 6:50 p.m. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____, Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve to abate $2 million of Working Cash to Operations & Maintenance Fund, and to abate $2 million of Working Cash to Bond & Interest Fund. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____, Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the 2019-2020 Board of Education Meeting Dates/Times as presented. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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13. Opportunity for Public Input
Description:
Anyone who wishes to address the Board of Education must contact the Superintendent at 309-379-6011, ext. 1128, two days prior to the meeting. Anyone addressing the Board of Education who requires special accommodations may contact the Superintendent's Secretary at 309-379-6011, ext. 1128, also two days prior to the meeting.
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14. Executive Session
Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or to discuss litigation, when an action against, affecting or on behalf of the school board has been filed and is pending before a court or administrative tribunal, or when the school board finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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15. Actions As A Result Of Executive Session
Description:
A motion was made by _______________, seconded by _______________, to
approve the 2019-2020 ESP Salary Schedule as presented.
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the 2019-2020 Administrative Contracts as presented. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the continued Contract of Superintendent Dr. Andrew Wise effective __________ through __________. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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16. Adjournment
Description:
At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.
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