July 9, 2012 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING
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1. Call to Order, Roll Call, and Pledge of Allegiance
Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following board members and administrators present: Kevin Frazier _____; Carolyn Hansen _____; Trena Glenn _____; Laura Cremeens _____; Steve Matter _____; Doug Maris _____; Michael Turner_____; Superintendent Brad Hutchison_____; Business & Operations Manager Andrew Wise _____; OHS Principal Lance Thurman_____; OMS Principal Andy Walsh _____; ONE Principal Ben Lee_____; OSE Principal Stacey Rogers_____; OWE Principal Nicole Rummel_____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ The Pledge of Allegiance was led by _____________________________________. |
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2. Recognition of Visitors
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3. Approval of Consent Agenda
Description:
A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. |
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3.A. Approval of Agenda
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3.B. Approval of Minutes from the June 11, 2012 special-called Public Budget Hearing (Attachment)
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3.C. Approval of Minutes, including Executive Session, from the June 11, 2012 regular Board of Education meeting (Attachment)
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3.D. Approval of Bills and Financial Reports (Attachment) (Treasurer's Report & Statement of Position to be attached later)
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3.E. Confirm the resignation of Sara Hughes - OMS Scholastic Bowl Sponsor effective May 18, 2012 (Attachment)
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3.F. Confirm the resignation of Joe Burgess - OHS Business Teacher effective July 3, 2012 (Attachment)
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3.G. Employ the following non-teaching Coaches/Sponsors effective for the 2012-2013 season:
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3.G.1. Shelby Wilson - OHS Flag Sponsor (Attachment)
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3.H. Approve the recall of the following Bus Personnel effective August 20, 2012: (Attachment)
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3.H.1. Bus Drivers - Phillip Crassi, John Horrer, David Joyce, and Donald Scheuermann
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3.H.2. Bus Aides - Linda Ford, Jamie Furman, Valerie Martin, Samantha Meridith, Paula Robb, Catherine Ross, Christina Schulz, and Matthew Sledge
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3.I. Approve the following Intents to Retire effective at the end of the 2015-2016 school year pending all qualifications have been met:
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3.I.1. Joan Tracy (Attachment)
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3.I.2. Joyce Strubhar (Attachment)
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3.J. Approve the 2012-2013 Superintendent Goals as presented by Superintendent Brad Hutchison (Attachment)
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3.K. Approve the Resolution for Participation in the State of Illinois Federal Surplus Property Program (Attachment)
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3.L. Approve the new Job Description for Post-Secondary Special Education Aide (Attachment)
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3.M. Approve the updated Job Description for OHMS Activities Director/OHS Assistant Principal (Attachment)
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3.N. Approve the proposal for a new outdoor Basketball Court at Olympia North Elementary financed by the Olympia North PTO (Attachment)
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3.O. Approve to keep Executive Session minutes closed from January, 2012 through June, 2012 and to destroy any audio recordings of Executive Sessions older than 18 months
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3.P. Approve the 2012-2013 Administrative Salary Report (Attachment)
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3.Q. Approve all contracts over $25,000 (Attachment)
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3.R. Approve the updated Reduction-in-Force Policy for Education Support Personnel (Attachment)
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3.S. Approve the final 2011-2012 Education Support Personnel Seniority List (Attachment)
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4. Communications
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4.A. A folder will circulate around the Board table.
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5. Committee Reports
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5.A. Administrative Building & Grounds Sub-Committee Update - Steve Matter, Michael Turner, & Andrew Wise
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6. Administrative Reports
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6.A. Business & Operations Report - Andrew Wise (Attachment)
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6.A.1. FY12 Projected Fund Balance Report (Attachment)
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6.B. Superintendent's Report - Brad Hutchison
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6.B.1. Student Attendance Review (Attachment)
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6.B.2. Board Policy Revisions - Final Reading (Attachment) (Motion)
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6.B.3. IASB School Board Governance Recognition Award (Attachment)
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6.B.4. IASB Superintendent Search Consultant - Tom Leahy (Motion)
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7. Other Business
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8. Action Items
Description:
A motion was made by _______________, seconded by _______________, to approve the contract between Olympia C.U.S.D. No. 16 and the Illinois Association of School Boards for the services of Tom Leahy, Superintendent Search Consultant.
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve the final revisions/updates of the following Board Policies: 3:40, 4:60, 4:120, 5:280, 6:180, 6:235, 6:290, 7:50, 7:220, and 7:340. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. |
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9. Opportunity for Public Input
Description:
Anyone who wishes to address the Board of Education must contact the Superintendent at 379-6011, ext. 1128, two business days prior to the meeting. Anyone addressing the Board of Education who requires special accommodations may contact the Superintendent's Secretary at 379-6011, ext. 1128, two days prior to the meeting.
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10. Executive Session
Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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11. Actions As A Result Of Executive Session
Description:
A motion was made by _______________, seconded by _______________, to approve
Discussion. Vote: Frazier_____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve Discussion. Vote: Frazier_____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier_____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. |
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12. Adjournment
Description:
At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.
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