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July 8, 2013 at 7:00 PM - Regular Meeting

1. Recognize Visitors
  • Steve Gregov (Vice President) from Warma, Witter, Kreislet & Gregov will be here to review the property and liability insurance renewal. The earthquake rider is the big ticket item here and is $10K more than last year for the same amount of coverage. There is an action item for this discussion later in the agenda.
2. Motion to place the following items on the Consent agenda:
2.1. Minutes of the June 10, 2013 Regular Meeting
2.2. Minutes of the June 10, 2013 Executive Meeting
2.3. Minutes of the May 29, 2013 Special Meeting
2.4. July Bills & Payroll
2.5. July Bill List Addendum
3. Motion to approve Consent Agenda
4. Motion to approve second reading of board policy changes
  • All of these were approved last month for first reading. This will be second reading and adoption.
4.1. Policy 4:140 - Waiver of Student Fees
4.2. Policy 4:170 - Safety
4.3. Policy 5:50 - Drug and Alcohol Free Workplace; Tobacco Prohibition
4.4. Policy 5:260 - Student Teachers
4.5. Policy 6:170 - Title 1 Programs
4.6. Policy 6:190 - Extracurricular and Co-Curricular Activities
4.7. Policy 7:190 - Student Discipline
4.8. Policy 7:305 - Student Athlete Concussions and Head Injuries
4.9. Policy 8:20 - Community Use of School Facilities
4.10. Policy 8:25 - Advertising and Distributing Materials in Schools Provided by Non-School Related Entities
5. Motion to suspend board policies pending negotiations with Central Teachers' and Support Staff Association
  • These policies are related to non-certified benefits which will be negotiated during the upcoming months. As such, these policies are not valid.
5.1. Policy 5:80 - Court Duty
5.2. Policy 5:100 - Staff Development Program
5.3. Policy 5:150 - Personnel Records
5.4. Policy 5:250 - Leaves of Absence
5.5. Policy 5:270 - Employment At-Will, Compensation, and Assignment
5.6. Policy 5:290 - Employment Terminations and Suspensions
5.7. Policy 5:310 - Compensatory Time-Off
5.8. Policy 5:330 - Sick Days, Vacation, Holidays, and Leaves
6. Motion to approve the parent / student handbook for 2013-14
  • The parent / student handbook has been completely rewritten. Earlier this year the District purchased the "model handbook" language from Illinois Principal's Association (IPA). The building administrators are members of the IPA
  • We took the "model" language and combined it with the language from our previous handbook. We will go over the handbook and point out the major changes.
7. Motion to approve property insurance renewal
  • This is the action item related to Mr. Gregov's presentation.
8. Motion to appoint BASSC alternates for the governing and executive boards
  • BASSC recently changed rules to allow for alternates to attend meetings if the designated person could not attend.
  • Mrs. Kim Haverkamp is the current governing board representative and I sit on the executive board. If we are unavailable to attend one of our respective meetings, then we should have an alternate so that District #104 has a voice in the discussions and votes.
  • My recommendation for the BASSC governing board alternate is Mr. Tim Pryor.
  • My recommendation for the BASSC executive board alternate is Mrs. Cassy Shelton.
9. Administrative and Committee Reports
Description:  Due to summer break, there will not be any administrator reports in July.
9.1. Principal's Report - Ms. Elser
9.2. Coordinator's Report - Mrs. Shelton
9.3. Principal's Report - Mr. Weh
9.4. Superintendent's Report - Mr. Bute
  • ADDED Friday: Two program assistants have resigned to take other positions. We will have recommendations for replacement in executive session.
  • Music teacher at Central has resigned to take employment in a different school district. We have a plan for absorbing this position.
  • Safe Routes to School revised plan is enclosed. This new proposal would go up Famous since we were unable to secure easements for the first route.
10. Discussion on structure of Board Committees
  • After the last board meeting and the subsequent BEST retreat, I emailed the board regarding committees. From the responses I received the board appeared split on the use "committee of the whole" or smaller "subcommittees". Mr. Monroe and I have discussed this at length and are recommending to the full board that we use "committee of the whole" for Policy, Finance, and Building & Grounds.
  • These committees will have reports or time for discussion at each meeting.
  • The PBIS / Behavior, Curriculum / Technology, and Community / Communications committees will continue to be administrative committees which will meet at times other than at the board meeting. Reports and recommendations will come to the board through these committees during the board meeting.
11. Discussion on Board Governance and possible seminar with outside facilitator
  • Greg Yank, BEST Committee facilitator, has offered to provide an in-service for the board on governance. Mr. Yank presented at the BEST retreat in June and was wonderful.
  • We will be looking for a date in July that everyone would be able to attend.
12. Discussion on Life Safety scope and projects
  • ISBE has approved all of the items submitted by Ittner Architects. We are at the point where we need to make decisions on which projects will move forward. I am in the process of reviewing the items and will post my recommendations on Friday.
  • ISBE's approval allows the District to fund these projects using Health-Life Safety funds. The current fund balance may be used and / or bonds may be issued. A combination of the two is also an option.
  • Added on Friday: My recommendations are: Central Elementary - Priority 1 Upgraded DVR system ($6,500), Lock sets ($17,250), Access control door ($3,630); Priority 2 Office area ($86,814)
  • My recommendations are: JAMS - Priority 1 Upgraded DVR system ($6,500), Lock sets ($3,703) Library/Classroom Area window/door ($16,157); Priority 2 Office area ($134,591)
  • My recommendations are: District Office - Priority 1 Air phone system ($13,9740)
13. Executive Session
13.1. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.  5 ILCS 120/2(c)(1)
13.2. Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.  5 ILCS 120/2(c)(2)
14. Motion to employ non-certified program assistants for 2013-14
  • We will be recommending five (5) non-certified candidates.
  • Three (3) will be to replace Program Assistants who have resigned or taken other employment with District #104.
  • One (1) is a new position for an IEP need.
  • One (1) is the Latch Key opening but we consider this a Program Assistant position.
15. Motion to employ non-certified clerical for 2013-14
  • This is for JAMS. Ms. deRijka was a program assistant at JAMS.
16. Motion to employ supplemental positions for 2013-14
  • This will be the annual approval of the coaching and supplemental positions. Currently, not all openings are filled.
17. Adjournment

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