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September 16, 2015 at 7:30 PM - Regular Monthly Meeting

Agenda
1) CALL TO ORDER
2) ROLL CALL
3) PUBLIC COMMENT
4) ADDITIONS TO AGENDA
5) CONSENT AGENDA (ACTION) (5 minutes)
Description:  *Items in the Consent Agenda will be voted on in one motion unless a Trustee wants to remove an item for further discussion
5)a. Consideration of proposal to close the Library at 4:00pm and reopen at 4:30pm on Sunday, November 15 for the Friends of the Library Concert
5)b. Consideration of proposal to open the Library on Friday evening, February 26 for the Friends of the Library Book Sale
5)c. Consideration to close the Library at 4:00pm and reopen at 4:30pm on Sunday, October, 25 and Sunday, November 1 for the final two Frank Lloyd Wright Centennial lecture programs co-sponsored with the Glencoe Historical Society
5)d. Vote to approve Minutes of Special Meeting May 14, 2015*
5)e. Vote to approve Minutes of Special Meeting June 18, 2015* 
5)f. Vote to approve the Minutes of July 15, 2015*
6) REPRESENTATIVE OF THE FRIENDS OF THE LIBRARY (5 minutes)
7) TREASURER'S REPORT (5 minutes)
8) UNFINISHED BUSINESS
8)a. Consideration to finalize the appointments of the standing committees as recommended by the Executive Director and adopted at the July 15, 2015 Monthly Board Meeting (ACTION)
(5 minutes)*
8)b. Report on planned and unplanned building and grounds expenditures for FY2015-2016 (5 minutes)*
8)b.(1) Award the contract to 2010 Engineering Group, LLC to move forward with the preparation of the proposed report and design for a phased HVAC Infrastructure Improvement Program (ACTION) (20 minutes)*
9) NEW BUSINESS
9)a. Consideration to open minutes of meetings lawfully closed under the Open Meetings Act (5 minutes) ACTION
9)b. Consideration of revised library policies for review and discussion (20 minutes)
9)b.(1) Public Comment Policy*
9)b.(2) Public Meeting Recording Policy* (new)
9)b.(3) Gift Policy*
9)b.(4) Capital Assets Policy*
9)b.(5) Sale or Disposal of Library Property Policy* (new)
9)b.(6) Investment Policy*
10) REPORT OF EXECUTIVE DIRECTOR (5 minutes)
11) COMMITTEE REPORTS (25 minutes)
11)a. Policy and Bylaws Committee
11)a.(1) Presentation and discussion of 3 year policy priority update schedule (5 minutes)
11)b. Building and Grounds Committee
11)c. Marketing Committee
11)c.(1) Update on new website, digital newsletter and website launch party (10 minutes)
11)d. Planning Committee
11)d.(1) Update on Strategic Plan and Implementation Document* (10 minutes)
11)e. Plan Commission Report
11)f. Rails/Library Legislation Report
12) COMMUNICATIONS
12)a. Thank you Letter from Teri Hennes to the Board of Trustees
13) EXECUTIVE SESSION: Motion to adjourn to closed session according to 5 ILCS 120/2 (c) (1) :  To consider the appointment, employment,  compensation, discipline, performance or dismissal of a specific employee of the library
14) ADJOURNMENT
15) NEXT REGULAR BOARD MEETING: WEDNESDAY, OCTOBER 21, 2015
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