June 15, 2022 at 7:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
Description:
Shafer ___, Theriault ___, McMillan___, Duber ___, Garafol ___, Wilhoit ___
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III. ENTER CLOSED SESSION
Description:
"I move to adjourn to closed session under Sections 5 ILCS 120/2(c)(1) and 120/2(c)(2) of the Open Meetings Act to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees and collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.." Roll call
Theriault ___, McMillan___, Duber ___, Garafol ___, Wilhoit ___, Shafer ___ |
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IV. CLOSED SESSION ITEMS
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IV.A. Personnel
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IV.B. Negotiations
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V. RETURN TO OPEN SESSION
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VI. PLEDGE OF ALLEGIANCE
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VII. BUDGET HEARING |
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VII.A. Budget Hearing
Description:
SUPERINTENDENT RECOMMENDATION: "I move to open the hearing for the amended 2021-2022 Harvard Community Unit School District 50 budget." Roll call
McMillan___, Duber ___, Garafol ___, Wilhoit ___, Theriault ___, Shafer ___ |
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VII.B. Budget Hearing
Description:
SUPERINTENDENT RECOMMENDATION: "I move to close the hearing for the amended 2021-22 Harvard Community Unit School District 50 budget." Roll call
Duber ___, Garafol ___, Wilhoit ___, Theriault ___, McMillan___, Shafer ___ |
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VIII. PUBLIC PARTICIPATION
Description:
Public participation is a time for community members and District employees to express a point of view, not to debate an issue. There will be a sign-up sheet for the public to identify their name, address, phone number, name of the organization represented (if any), and a brief description of the topic to be addressed. The public may submit comments electronically to the Board of Education via email: publiccomments@cusd50.org. A member of the District 50 administrative staff will follow up with you within 48 hours of this meeting to determine if you would like to discuss the issue further. Comments are limited to 3 minutes for an overall maximum of one hour and/or a 20-minute-minimum total length for any one subject (See Board Policy 2:230).
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IX. APPROVAL OF MINUTES
Description:
SUPERINTENDENT RECOMMENDATION: "I move to approve the Open and Closed Session Minutes from the Regular Meeting of the Board on May 18, 2022, as presented." Roll call
Garafol ___, Theriault ___, Wilhoit ABSTAIN, McMillan___, Duber ___, Shafer ___
Attachments:
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X. CONSENT AGENDA
Description:
NOTE: Items under the Consent Agenda are considered routine and are enacted under one motion. There is no separate discussion of these items prior to the Board vote unless a Board member requests that an item be removed from the agenda for separate action. SUPERINTENDENT RECOMMENDATION: "I move to waive the reading of and approve the Consent Agenda as listed in the Board Agenda." Roll call
Wilhoit ___, Theriault ___, McMillan___, Duber ___, Garafol ___, Shafer ___ Activity Account Balance Sheet AP Bills Payable Brightly 2022-23 Budget Activity Report CLIC Property/Casualty Insurance Renewal CLIC Workers' Comp Insurance Renewal DRC Renewal Everest Energy 2022-23 FSA Reconciliation Geyman EA Health Reconciliation HR Bills Payable HR Fund Summary Personnel Report Zoom Renewal 2022-23
Attachments:
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XI. NEW BUSINESS
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XI.A. Annual Contract Renewals
Description:
SUPERINTENDENT RECOMMENDATION: "I move to approve the following contracts:
Roll call |
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XI.B. Amended 2021-22 Budget
Description:
SUPERINTENDENT RECOMMENDATION: "I move to approve the Amended 2021-22 Harvard Community Unit School District 50 Budget, as presented." Roll call
McMillan___, Duber ___, Garafol ___, Wilhoit ___, Theriault ___, Shafer ___
Attachments:
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XI.C. Appointment of District Treasurer
Description:
SUPERINTENDENT RECOMMENDATION: "I move to approve the appointment of Birgit Behrens as the Harvard Community Unit School District treasurer for the Fiscal Year 2022-23." Roll call
Duber ___, Garafol ___, Wilhoit ___, Theriault ___, McMillan___, Shafer ___
Attachments:
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XI.D. Aramark 2022-23 Extension
Description:
SUPERINTENDENT RECOMMENDATION: "I move to approve the Aramark Food Service 2022-23 Extension to reflect a six-percent increase for breakfast and lunch and a monthly minimum wage adjustment, as presented." Roll call
Garafol ___, Wilhoit ___, Theriault ___, McMillan___, Duber ___, Shafer ___
Attachments:
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XI.E. Depository
Description:
SUPERINTENDENT RECOMMENDATION: "I move to approve Harvard State Bank as the school district depository bank for the Fiscal Year 2022-23." Roll call
Wilhoit ___, Theriault ___, McMillan___, Duber ___, Garafol ___, Shafer ___ |
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XI.F. Final Reading of Board Policy 2:230 (Public Participation at Board of Education Meetings)
Description:
SUPERINTENDENT RECOMMENDATION: "I move to forgo the reading of and approve the changes to Board Policy 2:230, as presented" Roll call
Theriault ___, McMillan___, Duber ___, Garafol ___, Wilhoit ___, Shafer ___
Attachments:
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XI.G. First Reading of Board Policy 4:55 (Use of Credit & Procurement Cards)
Attachments:
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XI.H. HHS Activity Account
Description:
SUPERINTENDENT RECOMMENDATION: "I move to approve the Resolution to Open a Bank Account to establish a Harvard High School Activity Fund checking account at Harvard State Bank, as presented." Roll call
Duber ___, Garafol ___, Wilhoit ___, Theriault ___, McMillan___, Shafer ___
Attachments:
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XI.I. IGA with Marengo Union Elementary School District 165
Description:
SUPERINTENDENT RECOMMENDATION: "I move to approve the Intergovernmental Agreement with Marengo Union Elementary School District 165 for contracted Vision services for the 2022-23 school year, as presented." Roll call
Garafol ___, Wilhoit ___, Theriault ___, McMillan___, Duber ___, Shafer ___
Attachments:
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XI.J. Imprest Account
Description:
SUPERINTENDENT RECOMMENDATION: "I move to approve the Resolution to Open a Bank Account to establish an Imprest Account, as presented." Roll call
Wilhoit ___, Theriault ___, McMillan___, Duber ___, Garafol ___, Shafer ___
Attachments:
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XI.K. Medical Insurance RFP Recommendation
Description:
SUPERINTENDENT RECOMMENDATION: "I move to approve the three-year agreement with the Horton Group for insurance broker/consultant services in the amount of $146,000, as presented." Roll call
Theriault ___, McMillan___, Duber ___, Garafol ___, Wilhoit ___, Shafer ___
Attachments:
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XI.L. Newspaper
Description:
SUPERINTENDENT RECOMMENDATION: "I move to approve the Northwest Herald as the official District 50 newspaper for the Fiscal Year 2022-23." Roll call
Duber ___, Garafol ___, Wilhoit ___, Theriault ___, McMillan___, Shafer ___ |
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XI.M. Parent/Student Handbook
Description:
SUPERINTENDENT RECOMMENDATION: "I move to approve the 2022-23 Parent/Student Handbook, as presented." Roll call
Garafol ___, Wilhoit ___, Theriault ___, McMillan___, Duber ___, Shafer ___
Attachments:
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XI.N. Guaranteed Energy Savings Contract
Description:
SUPERINTENDENT RECOMMENDATION: "I move to approve the Resolution to Enter into Guaranteed Energy Savings with Allied Facility Partners, as presented." Roll call
Wilhoit ___, Theriault ___, McMillan___, Duber ___, Garafol ___, Shafer ___
Attachments:
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XI.O. Petty Cash
Description:
SUPERINTENDENT RECOMMENDATION: "I move to approve the establishment of petty cash accounts in the amounts of $100 for Harvard High School (HHS), $100 for Harvard Junior High School (HJH), $100 for Jefferson Elementary School, $100 for Crosby Elementary School, $50 for Washington School, $100 for Central Office, $900 for HHS Athletics, $100 for HJH Athletics, and $200 for the Transition Program for the Fiscal Year 2022-23." Roll call
Theriault ___, McMillan___, Duber ___, Garafol ___, Wilhoit ___, Shafer ___
Attachments:
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XI.P. Security Camera Installation
Description:
SUPERINTENDENT RECOMMENDATION: "I move to approve the Monarch Security Camera Installation quote in the amount of $34,095, as presented." Roll call
Duber ___, Garafol ___, Wilhoit ___, Theriault ___, McMillan___, Shafer ___
Attachments:
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XI.Q. Waste Removal RFP #1
Description:
Rejected WM proposal; SUPERINTENDENT RECOMMENDATION: "I move to reject the Waste Removal & Recycling RFP from Waste Management, as presented." Roll call
Garafol ___, Wilhoit ___, Theriault ___, McMillan___, Duber ___, Shafer ___
Attachments:
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XI.R. Waste Removal RFP #2
Description:
Accepted proposal; SUPERINTENDENT RECOMMENDATION: "I move to approve the Waste Removal and Recycling RFP from MDC Environmental Services, as presented." Roll call
Wilhoit ___, Theriault ___, McMillan___, Duber ___, Garafol ___, Shafer ___
Attachments:
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XII. COMMITTEE REPORTS
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XII.A. Agriculture/Horticulture Committee
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XII.B. Curriculum Committee
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XII.C. Facilities Committee
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XII.D. Finance Committee
Description:
July 20, 2022, 5:00 pm
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XII.E. Insurance Committee
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XII.F. Labor Relations Committee
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XII.G. Negotiations Committee
Description:
June 21, 2022, 5:00 pm
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XII.H. Policy Committee
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XII.I. Superintendent Evaluation Committee
Description:
June 20, 2022, 5:00 pm
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XIII. FOIA REQUESTS
Description:
There were no FOIA requests.
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XIV. SUPERINTENDENT REPORT
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XIV.A. Board Vacancy
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XIV.B. Triple-I Registration
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XV. ADDITIONAL MEETING DATES
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XVI. ADJOURN
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