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December 16, 2020 at 7:00 PM - Regular Meeting

Agenda
I. CALL TO ORDER
II. ROLL CALL
Description:  Lehmann ___, Shafer___,  McMillan___, Theriault ___, Crosby___, Roldan ___, Duber ___
III. ENTER CLOSED SESSION
Description:  I move to adjourn to closed session under Sections 5 ILCS 120/2(c)(1) of the Open Meetings Act to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, and, litigation, when an action against, affecting or on behalf of the particular District has been filed and is pending before a court or administrative tribunal, or when the District finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the closed meeting minutes.  5ILCS 120/2(c)(11)." Roll call
Shafer ___, Theriault ___, Crosby ___, McMillan ___, Roldan ___, Duber ___, Lehmann ___
IV. CLOSED SESSION ITEMS
IV.A. Personnel
IV.A.1. Payment of retired staff update
IV.B. Potential Litigation
V. RETURN TO OPEN SESSION
VI. PLEDGE OF ALLEGIANCE
VII. SPECIAL RECOGNITION
Description:  Congratulations to our very own Dr. Tafoya for his incredible dedication to District 50 and his career by earning his AASA National Superintendent Certification.
VIII. RECOGNITION OF VISITORS
Description:  Recognition of visitors is a time for community members and District employees to express a point of view, not to debate an issue. Public comments may be made via Zoom (click on the ‘hand’ to request to be unmuted if you would like to comment.) The public may submit comments electronically to the Board of Education via the following email address: publiccomments@cusd50.org.  Written comments will be read aloud at the meeting. A member of the District 50 administrative staff will follow up with you within 48 hours of this meeting to determine if you would like to discuss the issue further.  Comments are limited to 3 minutes for an overall maximum of 30 minutes and/or a 20 minute-maximum total length for any one subject (See Board Policy 2:230).
IX. APPROVAL OF MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Open and Closed Session Minutes from the November 18, 2020 Regular Meeting of the Board, as presented." Roll call 
Theriault ___, McMillan ___, Crosby ___, Roldan ___, Duber ___, Shafer ___, Lehmann ___
X. CONSENT AGENDA
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the following consent agenda reports, Budget Activity Report, Bills Payable Fund Summary, Bills Payable List, Insurance Cafeteria Report, Accounts Payable Report, and the Personnel Report, as presented." Roll call
Shafer ___, Crosby ___, Roldan ___, Duber ___, McMillan ___, Theriault ___, Lehmann ___ 
XI. NEW BUSINESS
XI.A. Security System Upgrade
Description:  SUPERINTENDENT RECOMMENDATION: I move to approve Monarch's three-year Security System Upgrade, Quote 00000608, in the amount of $167,921.00, as presented." Roll call
Duber ___, Crosby ___, Shafer ___, Roldan ___, McMillan ___, Theriault ___, Lehmann ___
XI.B. American Institute for Research Agreement (IL-Empower required consultation)
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the AIR proposal in the amount of $61,700.00 for the performance period of December 1, 2020 through October 31, 2021, as presented." Roll call
Roldan ___, Crosby ___, McMillan ___, Shafer ___, Duber ___,  Theriault ___, Lehmann ___
XI.C. Aramark Amendment to Agreement 
Description:  SUPERINTENDENT RECOMMENDATION:  "I move to forego the reading of and approve the COVID-19 Emergency Contract Amendment, effective December 1, 2020 through June 30, 2021, to the Foodservice Agreement between Harvard CUSD50 and Aramark Educational Services, LLC, as presented."  Roll Call
Shafer ___, Roldan ___, Crosby ___, McMillan ___, Duber ___,  Theriault ___, Lehmann ___
XI.D. MCC/AVID Intergovernmental Agreement 
Description:  SUPERINTENDENT RECOMMENDATION: "I move to forego the reading of and approve the Intergovernmental Agreement between the Board of Education of Harvard CUSD50 and the Board of Trustees of McHenry County College, as presented." Roll call
Duber ___, Roldan ___, Crosby ___, McMillan ___, Shafer ___, Theriault ___, Lehmann ___
XI.E. Net56 Internal Connections Upgrade
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Net56 Internal Connections Upgrade proposal in the amount of $17,783.75, as presented." Roll call
Crosby ___, Roldan ___, McMillan ___, Shafer ___, Duber ___,  Theriault ___, Lehmann ___
XI.F. Fundraisers
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Harvard High School Class of 2024 Student Council Hornets T-Shirt fundraiser February 1-15, 2021, to raise funds for Homecoming Week/other school-approved activities, as presented."  Roll Call
Theriault ___, Crosby ___, Duber ___, McMillan ___, Shafer ___, Roldan ___, Lehmann ___ 
XI.G. Policy
Description:  SUPERINTENDENT RECOMMENDATION: "I move to adopt the revisions to Policy 2:230 - Public Participation at Board Meetings, as presented." Roll call
Roldan ___, Crosby ___, McMillan ___, Shafer ___, Duber ___,  Theriault ___, Lehmann ___
XI.H. Student Services Agreements
Description:  SUPERINTENDENT RECOMMENDATION: "I move to forego the reading of and approve the Student Services Agreements between the Board of Education of Harvard CUSD50 and Marengo Union Elementary School District 165, as presented." Roll call
Duber ___, Roldan ___, Crosby ___, McMillan ___, Shafer ___, Theriault ___, Lehmann ___
XII. COMMITTEE REPORTS
XII.A. Agriculture/Horticulture Committee
XII.B. Building Trades Committee
XII.C. Curriculum Committee - December 16, 2020 at 5:00 pm, April 21, 2021 at 5:00 pm
XII.D. Facility Committee - December 16, 2020 at 4:30 pm
XII.E. Finance Committee - January 20, 2021 at 4:30 pm
XII.F. Insurance Committee
XII.G. Labor Relations Committee
XII.H. Negotiations Committee
XII.I. Policy Committee - January 20, 2021 at 4:00 pm
XII.J. Superintendent Evaluation Committee
XIII. FOIA REQUESTS
Description:  On November 17, 2020, FOIA Officer Toni Harmon received from Cameron Bosak of Loyola University a request for public records from Harvard CUSD #50 for the academic years of 2019-2020 and 2020-2021 (to date) that indicate: the rate of student chronic absenteeism, defined as the percentage of students who miss 10 percent or more of school days within an academic year with or without a valid excuse; the rate of student chronic truancy, defined as the percentage of students who miss 5 percent of school days within an academic year without a valid excuse; the number of students removed from attendance rolls due to consecutive absences; and, the number of students referred to the local municipality for truancy to be disaggregated by the racial demographics of the students; whether the students were enrolled in an Individualized Education Program or a 504 Plan; and, whether the students were eligible for Free or Reduced-Price Lunch.  Copies of any and all written policies or procedures concerning take-home distribution of district-issued technology for student use and/or district resources to assist students with internet connectivity.  On November 30, 2020, Toni Harmon submitted the information electronically.

On November 20, 2020, FOIA Officer Toni Harmon received from David Gutowsky of Internet Freedom for McHenry County a request for electronic copies of the following records:  The highest number of Internet Hot Spots that were issued to families for academic school year 2019-2020; the number of Internet Hot Spots that have been issued to families for academic school year 2020-2021 as of the current date; most recent invoice(s) showing the cost(s) of the Internet Hot Spots, the total monthly cost to the district for Internet Hot Spots, and any costs to families for utilizing an Internet Hot Spot; the process for a family to request an Internet Hot Spot through the district; and, if applicable, any relevant district data from the late March 2020 survey administered during the initial weeks of shift to remote learning by the Illinois State Board of Education.  On November 20, 2020, Toni Harmon submitted the information electronically.
XIV. SUPERINTENDENT REPORT
  1. Upward Bound
  2. ESSA Quality Framework/School Improvement Plans
  3. Return to Learn
XV. REVIEW OF YEARLY BOARD CALENDAR
XVI. ADDITIONAL MEETING DATES - January 20, 2021 at 7:00pm
XVII. ADJOURN
XVIII. Due to Governor Pritzker's Disaster Declaration on November 13, 2020, Board of Education meetings will be totally virtual for health and safety purposes. You may Zoom the meeting please click this URL to join:
https://cusd50.zoom.us/s/84136630451?pwd=dnZlWncrTkY1TXAyRTE2KytMRzhmZz09
 

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