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July 15, 2020 at 7:00 PM - Regular

Agenda
I. CALL TO ORDER
II. ROLL CALL
Description:  Lehmann ___, Shafer___,  McMillan___, Theriault ___, Crosby___, Roldan ___, Duber ___
III. ENTER CLOSED SESSION
Description:  "I move to adjourn to closed session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors, or specific volunteers of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor, or a volunteer of the District or against legal counsel for the District to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act. 5 ILCS 120/2(c)(1), amended by P.A. 101-459, collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.  5ILS120/2(c)(2), and Security procedures, school building safety and security, and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. 5 ILCS 120/2(c)(8)." Roll call
Shafer ___, Theriault ___, Crosby ___, McMillan ___, Roldan ___, Duber ___, Lehmann ___
IV. CLOSED SESSION ITEMS
IV.A. Superintendent Evaluation
IV.B. Personnel Report - Dr. Larson
IV.C. Return to Learn
IV.C.1. Safety
V. RETURN TO OPEN SESSION
VI. PLEDGE OF ALLEGIANCE
VII. RECOGNITION OF VISITORS
Description:  The District 50 School Board appreciates and welcomes all visitors to tonight's meeting.  We ask that visitors sign in so we can thank you for attending.

This is the time in our meeting when we invite the public to address the school board with issues and concerns.  While the board is very interested in your comments, this is not a time for discussion or debate; we cannot respond to comments or answer questions at this time.

A member of the District 50 administrative staff will follow up within 48 hours of this meeting to determine if you would like to discuss the issue further.  In the interest of time, we ask that you keep your comments brief and limit them to five minutes.

Since our board meetings are recorded for re-broadcast to the public, your comments will be recorded as well.  We ask that you keep your comments civil and professional.  We reserve the right to stop anyone who does not comply with this request.  If you are interested in making a comment, please raise your hand.  When called on to speak, please give your name.  Thank you!
VIII. APPROVAL OF MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Open and Closed Session Minutes from the June 17, 2020 Regular Meeting of the Board, as presented." Roll call 
Theriault ___, McMillan ___, Crosby ___, Roldan ___, Duber ___, Shafer ___, Lehmann ___
Attachments: (1)
IX. CONSENT AGENDA
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the following consent agenda reports, Budget Activity Report, Bills Payable Fund Summary, Bills Payable List, Insurance Cafeteria Report, Accounts Payable Report, and the Personnel Report, as presented." Roll call
Shafer ___, Crosby ___, Roldan ___, Duber ___, McMillan ___, Theriault ___, Lehmann ___ 
Attachments: (8)
X. NEW BUSINESS
X.A. Award of Copier Paper Bid
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the bid from Midland Paper for the purchase of copier paper, covering 12 months, from August 2020 through July 2021.”  Roll Call  
Theriault ___, Duber ___, Shafer ___, McMillan ___, Roldan ___, Crosby ___, Lehmann ___
Attachments: (1)
X.B. Approval of Net56 for Fiscal Year 2020-21 and 2021-22
Description:  SUPERINTENDENT RECOMMENDATION:  "I move to renew the Net56 technology service provider contract for 2 years, in the amount of $171,864 for Fiscal Year 2020-2021 and an estimated $176,160.60 for Fiscal Year 2021-2022, as presented." Roll call
Roldan ___, Duber ___, Shafer ___, Crosby ___, McMillan ___, Theriault ___, Lehmann___
Attachments: (1)
X.C. Policy Resolution
Description:  SUPERINTENDENT RECOMMENDATION: "I move to forego the reading of and adopt the Resolution approving Travel, Meal, and Lodging, as presented. Roll call
Crosby ___, Theriault ___, Duber ___, Shafer ___, McMillan ___, Roldan ___, Lehmann ___ 
Attachments: (1)
X.D. School Resource Officer
Description:  SUPERINTENDENT RECOMMENDATION: "I move to forego the reading of and approve the Memorandum of Understanding between the City of Harvard and the Board of Education of Harvard Community Unit School District 50 for School Resource Officer. " Roll call
Shafer ___, Roldan ___, Crosby___, McMillan___, Duber___, Theriault ___, Lehmann ___
X.E. Purchase of Chrome Books
Description:  SUPERINTENDENT RECOMMENDATION: "I move to ratify the purchase of 700 HP Chromebooks from Rialya Tech LLC in the amount of $137,515.00, as presented."  Roll call 
Theriault ___, Crosby ___, McMillan ___, Roldan ___, Shafer ___, Duber ___, Lehmann ___ 
Attachments: (2)
X.F. Student Renewal Contract Services
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Student Renewal Contracts, as presented.”  Roll Call  
Duber ___, Theriault ___, Shafer ___, McMillan ___, Roldan ___, Crosby ___, Lehmann ___
X.G. Change Order
Description:  SUPERINTENDENT RECOMMENDATION: "I move to accept the Toler Construction change order not to exceed $18,500 for the Harvard High School restroom project." Roll call
Crosby___, Roldan ___, McMillan ___, Duber ___, Shafer ___, Theriault ___, Lehmann ___
Attachments: (1)
X.H. Teacher Residency Program Grant - discussion 
XI. COMMITTEE REPORTS
XI.A. Agriculture/Horticulture Committee
XI.B. Building Trades Committee
XI.C. Curriculum Committee
XI.D. Facility Committee
Description:  August 19, 2020 - 5:00 pm
XI.E. Finance Committee
Description:  July 15, 2020 - 4:30pm
XI.F. Insurance Committee
XI.G. Labor Relations Committee
XI.H. Negotiations Committee
XI.I. Policy Committee
Description:  September 16, 2020 - 4:00pm
XI.J. Superintendent Evaluation Committee
XII. FOIA REQUESTS
Description:  On June 11, 2020 FOIA Officer Toni Harmon received from Daniel McLaughlin, Carpenters Local Union 250, a request as to what firm/subcontractors were awarded the High School restroom improvement project as well as all bid information received.  On June 15, 2020 Toni Harmon sent the requested information electronically.

On June 15, 2020 FOIA Officer Toni Harmon received from Luz Juarez, Labor Mgt. Co-Op, a request listing all general and sub-contractors approved for the High School restroom improvement project.  On June 24, 2020 Toni Harmon sent the requested information electronically.

On July 2, 2020, FOIA Officer Toni Harmon received from Julie Steimel at The Frost Group, Inc. a request for the minutes to the Harvard CUSD50 Board Meeting held on June 17, 2020.  On July 9, 2020, Toni Harmon responded electronically stating that the District is withholding meeting minutes that are still in draft form under Section 7(1)(f) of FOIA. Section 7(1)(f) exempts from production “[p]reliminary drafts, notes, recommendations, memoranda and other records in which opinions are expressed, or policies or actions are formulated, except … when the record is publicly cited and identified by the head of the public body.” 5 ILCS140/7(1)(f). The head of the public body has not cited and identified these minutes.

On June 30, 2020, FOIA Officer Toni Harmon received from Ken Deloian at SmartProcure a request for: 1. Purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number; 2. Purchase date; 3. Line item details (Detailed description of the purchase); 4. Line item quantity; 5. Line item price; and, 6. Vendor ID number, name, address, contact person and their email address.  On July 8, 2020, Toni Harmon sent the requested information electronically.
XIII. CFO REPORT
Attachments: (1)
XIV. SUPERINTENDENT REPORT
XIV.A. Return to Learn Plan Update
XV. REVIEW OF YEARLY BOARD CALENDAR
Attachments: (1)
XVI. ADDITIONAL MEETING DATES
Description:  August 5, 2020 - 7:00pm Special Meeting
August 19, 2020 - 7:00pm Regular Meeting
XVII. ADJOURN

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