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December 19, 2018 at 7:00 PM - Regular

Agenda
I. CALL TO ORDER
II. ROLL CALL
Description:  Theriault ___, Lehmann ___, Crosby ___, McMillan ___, Shafer ___, Duber ___, Roldan ___
III. ENTER CLOSED SESSION - 6:00 P.M.
Description:  "I move to adjourn to closed session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5ILCS 120/2(c)(1), amended by P.A. 99-646. Roll call
Lehmann ___, Crosby ___, McMillan ___, Shafer ___, Duber ___, Roldan ___, Theriault ___
IV. CLOSED SESSION ITEMS
IV.A. Personnel
IV.B. Potential Litigation - SEDOM Withdrawal
IV.C. Collective Bargaining
V. RETURN TO OPEN SESSION
VI. PLEDGE OF ALLEGIANCE
VII. SPECIAL RECOGNITION
Description:  Alexandra Gast placed first overall as an individual in the Illinois FFA Section 6 Agronomy competition
Kayla Austin placed first overall as an individual in the Illinois FFA Section 6 Dairy Products competition
WHIW Athlete of the Month:  Nik Jimenez, wrestling
WHIW Athlete of the Month:  Lauren Shafer, basketball
Introduction of Exchange Students and their Host Families:
Napattera “Pam” Jirachotekamjorn - Harvard High School Exchange Student from Thailand
(Host Family: James Miller & Annamarie Platt-Miller)
Sila "Aleyna" Kayis - Harvard High School Exchange Student from Germany
(Host Family: Anna Evans)
Luka Ilic - Harvard High School Exchange Student from Bosnia
(Host Family: Cheryl Chukwa)
VIII. RECOGNITION OF VISITORS
Description:  The District 50 School Board appreciates and welcomes all visitors to tonight's meeting.  We ask that visitors sign in so we can thank you for attending.

This is the time in our meeting when we invite the public to address the school board with issues and concerns.  While the board is very interested in your comments, this is not a time for discussion or debate; we cannot respond to comments or answer questions at this time.

A member of the District 50 administrative staff will follow up within 48 hours of this meeting to determine if you would like to discuss the issue further.  In the interest of time, we ask that you keep your comments brief and limit them to three minutes.

Since our board meetings are recorded for re-broadcast to the public, your comments will be recorded as well.  We ask that you keep your comments civil and professional.  We reserve the right to stop anyone who does not comply with this request.  If you are interested in making a comment, please raise your hand.  When called on to speak, please give your name.  Thank you!
IX. CLOSE OF REGULAR MEETING/OPENING OF PUBLIC HEARING
Description:  SUPERINTENDENT RECOMMENDATION:  I move to open the public hearing to receive testimony and public comment on a proposed application for waiver or modification of a provision of the Illinois School Code that caps administrative expenditure increases at 5% of the previous year's expenditures. The administrative expenditure cap for which this proposed waiver is sought is found in Section 5/17-1.5(c) of the Illinois School Code."  Roll Call
Duber ___, Roldan ___, McMillan ___, Lehmann ___, Crosby ___, Shafer ___, Theriault ___
X. PUBLIC HEARING REGARDING LIMITATION ON ADMINISTRATIVE EXPENDITURE INCREASES
XI. CLOSE OF PUBLIC HEARING/RETURN TO REGULAR MEETING
Description:  SUPERINTENDENT RECOMMENDATION:  "I move to close the hearing on a proposed application for waiver or modification of a provision of the Illinois School Code that caps administrative expenditure increases at 5% of the previous year's expenditures."  Roll call
Shafer ___, Lehmann ___, Crosby ___, Roldan ___, McMillan ___, Duber ___, Theriault ___
XII. AUDIT REVIEW
Description:  Eder, Casella & Company will provide the results of our audit.
XIII. APPROVAL OF MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Open and Closed Session Minutes from the November 19, 2018 Regular Meeting of the Board." Roll call 
McMillan ___, Duber ___, Crosby ___, Lehmann ___,  Roldan ___, Shafer ___, Theriault ___
XIV. CONSENT AGENDA
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the following consent agenda reports, Budget Activity Report, Treasurer's Report, Bills Payable Fund Summary, Bills Payable List, Insurance Cafeteria Report, Personnel Report, and the Accounts Payable Report as presented and the employment of the following for the 2018-19 school year:  Michelle Schmitt, High School Musical Set Designer at Harvard High School; Daniel Donohue, Bilingual Cross-Categorical Special Ed Teacher at Jefferson Elementary School; and Ana Alvarez, Part-Time Parent Liaison, at Washington Elementary School."  Roll Call 
Lehmann ___, Crosby ___, Duber ___, Shafer ___, Roldan ___, McMillan ___, Theriault ___
XV. NEW BUSINESS
XV.A. Property Tax Relief Grant Application 
Description:  SUPERINTENDENT RECOMMENDATION:  "I move to forego the reading of and approve the Property Tax Relief Grant Application as presented."  Roll Call
Duber ___, McMillan ___, Crosby ___, Lehmann ___, Shafer ___, Roldan ___, Theriault ___
XV.B. Policy
Description:  SUPERINTENDENT RECOMMENDATION: "I move to adopt the Harvard CUSD50 policy revisions as presented." Roll call
Crosby ___, McMillan ___, Lehmann ___, Shafer ___, Duber ___, Roldan ___, Theriault ___ 
XV.C. Change Orders 
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the change orders as presented:
Hargrave Builders: Allowance not used
Total Change order amount is -$13,264.00. 
The Contract Sum before this change order was $777,321.00 
The new Contract Sum will be $764,057.00 
Associated Electrical:  Allowance not used
Total Change order amount is -17,989.00
Total Contract Sum before this change order was $318,000.00
The new Contract Sum will be $300,011.00
MG Mechanical:
Change Order 1:  Deductive change order for revised evaporator units in library
Change Order amount-$3,271.00
Change Order 2:  Allowance not used
Change Order amount is-$686.00
Total Change Order amount- $3,957.00
Total Contract Sum before this change order was $2,141,000.00
The new Contract Sum will be $2,137,043.00
MBB Enterprises of Chicago:  Allowance not used
Total Change order amount is -$11,284.00
The Contract Sum before this change order was $417,773.00
The new Contract Sum will be $406,489.00
Hartwig Plumbing and Heating, Inc.:  Allowance not used
Total Change order amount is -$36,801.00
The Contract Sum before this change order was $112,600.00
The new Contract Sum will be $75,799.00"  Roll Call
Lehmann ___, Duber ___, Crosby ___, Roldan ___, McMillan ___, Shafer ___, Theriault ___
XV.D. Electric Renewal
Description:  SUPERINTENDENT RECOMMENDATION: "I move to forego the reading of and adopt the three-year Electric Energy contract with the Illinois Energy Consortium, as presented." Roll call
Duber ___, Roldan ___, McMillan ___, Lehmann ___, Crosby ___, Shafer ___,Theriault ___ 
XV.E. Harvard Junior High School Pavement Consultation
Description:  SUPERINTENDENT RECOMMENDATION: "I move to forego the reading of and accept Kimley-Horn's proposal for providing pavement consulting services at Harvard Junior High School, as presented."  Roll call
Roldan ___, Crosby ___, McMillan ___, Duber ___, Shafer ___, Lehmann ___, Theriault ___
XV.F. Illinois Funds Account - Update Principal Authority  
Description:  SUPERINTENDENT RECOMMENDATION:  "I move to approve Mike Prombo as the Principal Authority of The Illinois Funds Account for Harvard CUSD # 50, as presented."  Roll call
Crosby ___, Duber ___, Roldan ___, McMillan ___, Lehmann ___, Shafer ___, Theriault ___
XV.G. School to School Exchange Program
Description:  SUPERINTENDENT RECOMMENDATION:  "I move to approve the School to School International Travel/Exchange Student Program, as presented."  Roll Call
Shafer ___, McMillan ___, Lehmann ___, Duber ___, Crosby ___, Roldan ___, Theriault ___
XV.H. Fundraisers
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Harvard FFA Country Meats' Smoked Snack Sticks fundraiser through December, 2018 (or while supplies last) to raise money to use as credit of FFA bucks, or to use for FFA functions; the Harvard High School Spanish Club Dance 2019 fundraiser on February 8, 2019 to raise money for the field trip to the National Museum of Mexican Art and to offset the cost of Spanish Club t-shirts; and the Harvard High School National Honor Society Mr. HHS fundraiser on April 5, 2019 to raise money to be used as a scholarship to the winners." Roll Call
Lehmann ___, Shafer ___, Roldan ___, Duber ___, McMillan ___, Crosby ___, Theriault ___
XVI. COMMITTEE REPORTS
XVI.A. Agriculture/Horticulture Committee
XVI.B. Building Trades Committee
XVI.C. Curriculum Committee
XVI.D. Facility Committee
Description:  Next Meeting - January 22, 2019 @ 7:00pm 
XVI.E. Finance Committee
XVI.F. Insurance Committee
XVI.G. Labor Relations Committee
XVI.H. Negotiations Committee
XVI.I. Policy Committee
XVI.J. Superintendent Evaluation Committee
XVII. FOIA REQUEST
Description:  On December 5, 2018, FOIA officer Toni Harmon received a request from Bethany Simpson at SmartProcure requesting any and all purchasing records from 04SEPT2018 to current, to include purchase order number, purchase date, line item details (detailed description of the purchase), line item quantity, line item price, and vendor ID number, name, address, contact person and their email address.  On December 11, 2018, Toni Harmon forwarded the information electronically.
XVIII. ADDITIONAL MEETING DATES
Description:  January 16, 2019 - 7:00 pm Board Meeting
XIX. ADJOURN

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