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June 17, 2015 at 7:00 PM - Regular

Agenda
I. CALL TO ORDER
II. ROLL CALL
Description:  Stoxen____, Klein____, Crosby____, Lehmann____, McMillan____, Theriault____
III. ENTER CLOSED SESSION - 6:00 p.m.
Description:  "I move to adjourn to closed session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity, the selection of a person to fill a public office, including a vacancy in a public office, when the District is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the District is given power to remove the occupant under law or ordinance, the discussion of minutes of meetings lawfully closed, whether for purposes of approval of the minutes or semi-annual review of the minutes as mandates by Section 2.06 of the School Code." Roll call
Lehmann____, Crosby____, McMillan____, Theriault____, Klein____, Stoxen____
IV. CLOSED SESSION ITEMS
IV.A. Interview Board Candidates
IV.B. Employment
IV.C. Resignations
IV.D. Retirement
IV.E. Transfers
IV.F. Co-curricular
IV.G. Insurance Renewal - Information Only
IV.H. Title I Grant Update - Information Only
IV.I. Additional Personnel
IV.I.1. 1. Increases for Non-Union Support Staff
2.SB7 Categories
3. Posting of:
A. Human Resource 
B. High School Counselor instead of Social Worker
4. Update on Peter Koehn
V. RETURN TO OPEN SESSION
VI. PLEDGE OF ALLEGIANCE
VII. OATH OF OFFICE
VIII. DISTRICT RECOGNITIONS
Description:  1. Richard D. Crosby PTA Members
2. Rockford Concert Band Participants
3. Accounting Bowl Team
4. McHenry County Youth Orchestra
IX. RECOGNITION OF VISITORS
Description:  The District 50 School Board appreciates and welcomes all visitors to tonight's meeting.  We ask that all visitors sign in so we can thank you for attending.

This is the time in our meeting when we invite the public to address the school board with issues and concerns.  While the board is very interested in your comments, this is not a time for discussion or debate, so we cannot respond to comments or answer questions at this time.  However, a member of the District 50 administrative staff will follow up with you within 48 hours of this meeting to determine if you would like to discuss the comment or issue further.  In the interest of time, we ask that you keep your comments brief and limit them to three minutes.

You should also know that since our board meetings are recorded for re-broadcast to the public, your comments will be recorded as well.  We request that you keep your comments civil and professional.  We reserve the right to stop anyone who does not comply with this request.  If you are interested in making a comment, please raise your hand.  When called on to speak, please give your name and address.  Thank you!
X. CLOSED SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the closed session minutes for the May 20, 2015 regular meeting of the Board." Roll call (Klein abstain)
Crosby____,  Lehmann____, Parker____, McMillan____, Theriault____, Klein____, Stoxen____
XI. OPEN SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the open session minutes from the May 20, 2015 regular meeting of the Board of Education." Roll call (Klein abstain)
McMillan____, Crosby____, Theriault____, Lehmann____, Parker____, Klein____, Stoxen___
XII. CONSENT AGENDA
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the consent agenda as presented." Roll call
McMillan____, Parker____, Crosby____, Lehmann ____, Theriault_____, Klein____, Stoxen____
Attachments: (5)
XIII. NEW BUSINESS
XIII.A. Employment
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve hiring Maria Sendra (send-rah) for the position of 1st grade Dual Language Spanish teacher, Juan Antonio Arellano (are-ee-on-oh) Pedrosa (ped-rose-ah) for the position of 4th grade Dual Language 2-way Spanish teacher, Sally Haylock for the position of PBIS Tier 2 Internal Coach, Belinda Gonzalez for the position of English for Parents summer teacher, Steve Torrez (tore-ez) for the position of Early Childhood Coordinator and Student Outsourced Programs and Services, Grace Kruckenberg (kroo-kin-berg) for the position of Communication/Human Resource Assistant, Linda Miceli (mah-cell-lee) and David Bakrins (back-rins) for the position of PBIS Tier 2 coach 1/2 stipend Adam Ulen (you-lin) for the position of Assistant Sophomore Football coach, Cam Christoffers for the position of Head Freshman Football coach, Morgan (more-gan) Jacquette (jah-kett) for the position of Assistant Boys/Girls Cross Country coach, Donnie Nolen for the position of Head Varsity Boys Basketball coach, Tony DeMay for the position of Head Freshman Boys Basketball coach, Mike Vest for the position of Freshman Wrestling coach, Steve Theil (theel) for the position of Sophomore Girls Basketball coach, Adam Schultz for the position of Jr. High Assistant Wrestling coach, Donnie Nolen for the position of Head Varsity Baseball coach, Tyler Streit for the position of Assistant Varsity Baseball coach, Josh Schmidt for the position of Jr. High Assistant Track coach, Robert Homola (home-ah-lah) for the position of Assistant Boys Track coach, Nikole Schulty (shull-tee) for the position of Sophomore Softball coach." Roll call
Lehmann____, Parker____,Crosby____,  Klein____,Theriault____, McMillan____, Stoxen____
XIII.B. Transfers
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the transfer of Perla (pearl-ah) Zapata (zah-pot-ah) from the position of Title III Bilingual Para-professional at Jefferson Elementary School to Title III Bilingual Para-professional at Richard D. Crosby Elementary School and Jessica Ross from the position of 1st grade Dual Language Spanish teacher to 2nd grade Dual Language Spanish teacher." Roll call
Parker____, Theriault____, Lehmann___, Crosby____, McMillan____, Klein____, Stoxen____
XIII.C.  Resignations
Description:  SUPERINTENDENT RECOMMENDATION: "I move to accept the notice of resignation from Amber Hitney (hit-nee) from the position of ESL/Spanish teacher at Harvard High School  and Head Cheer Coach effective at the end of the 2014 - 2015 school year, Jason Pedersen from the position of 8th grade Social Studies teacher effective at the end of the 2014 - 2015 school year, Danielle (dan-yell) Horst from the position of 8th grade Language Arts teacher effective June 12, 2015, Neus (nay-use) Vilchez (vill-chez) Garcia from the position of 1st grade Dual Language Spanish Teacher effective June 12, 2015, Nicholas Wilford from the position of Math teacher, 2018 Class Advisor and the PBIS Internal Coach at the Harvard High School at the end of the 2014-2015 school year, Amanda Higgins from the position of aide at the Harvard Jr. High School effective June 12, 2015, Ashley Arff from the position of Head Girls Basketball Coach effective June 1, 2015, Celia (seal-yah) Corral from the position of Harvard Jr. High Student Council Advisor effective June 5, 2015, Dave Abel from the position of Varsity Soccer Coach effective May 21, 2015, Grace Kruckenberg (kroo-kin-berg) from the position of Technology Support Staff effective June 17, 2015." Roll call
Lehmann____, Parker____, Crosby____, McMillan____, Theriault____, Klein____, Stoxen____
XIII.D. Retirement
Description:  There are no notices of retirement this month.
XIII.E. FMLA Requests
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the FMLA requests for Alicia Grawey (grah-way) and Oralia (oh-rail-ee-ah) Navarro (nah-var-oh) as presented.: Roll call
Crosby____, McMillan____, Parker____, Lehmann____, Klein____, Theriault____, Stoxen____
XIII.F. Fundraisers
Description:  There are no fundraisers this month.
XIII.G. Change Orders
Description:  There are no change orders this month.
XIII.H. Approval of District Handbooks
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Harvard Community Unit District 50 student High School, Jr. High and elementary handbooks as presented." Roll call
McMillan____, Parker____, Crosby____, Lehmann____, Klein____, Theriault____, Stoxen____
Attachments: (3)
XIII.I. Non-Union Employee Salary Benefit Increases
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the 2015 and 2016 non-union salary benefit increases as presented." Roll call
Crosby____, Parker____, Lehmann____, McMillan____, Theriault____, Klein____, Stoxen____
XIII.J. New Illinois State School Board Policy Approval
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the first reading of the new Illinois State School Board policy as presented." Roll call
Parker____, Lehmann____, McMillan____, Crosby____, Klein____, Theriault____, Stoxen____
Attachments: (1)
XIII.K. Depository Approval
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Harvard State Bank as the depository for Harvard Community Unit School District #50 for fiscal year 2015 -2016 as presented." Roll call (Lehmann abstain)
Crosby____, Parker____, McMillan____, Lehmann____, Klein____, Theriault____, Stoxen____
Attachments: (1)
XIII.L. Newspaper 
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Northwest Herald as the official Harvard Community School District 50 newspaper." Roll call
Lehmann____, McMillan____, Crosby____, Parker____, Klein____, Theriault____, Stoxen____
Attachments: (1)
XIII.M. Treasurer Appointment
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve Gary Edgeton as treasurer for Harvard Community Unit School District #50 for fiscal year 2015 - 2016." Roll call (Lehmann abstain)
Parker____, Crosby____, McMillan____, Lehmann____, Klein____, Theriault____, Stoxen____
Attachments: (1)
XIII.N. Treasurer's Bond
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Treasurer's bond in the amount of $4,500,000.00 for fiscal year 2015 - 2016." Roll call
Crosby____, McMillan____, Lehmann____, Parker____, Theriault____, Klein____, Stoxen____
Attachments: (1)
XIII.O. Petty Cash Accounts
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the establishment of petty cash accounts for each individual school as follows: High School - $100.00, Jr. High School - $100.00, Jefferson Elementary School - $100.00, Richard D. Crosby Elementary School - $100.00, Washington School - $50.00, Board Office - $100.00, Athletic Department - $550.00 for fiscal year 2015 - 2016." Roll call
Lehmann____, McMillan____, Crosby____, Parker____, Klein____, Theriault____, Stoxen____
Attachments: (1)
XIII.P. Durham Transportation Contract
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve extending the contract with Durham Transportation for the 2015 -2016 school year with an increase of 4%." Roll call
McMillan____, Crosby____, Lehmann____, Parker____, Theriault____, Klein____, Stoxen____
Attachments: (1)
XIII.Q. Tentative Budget
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve Chief School Business Official for Harvard Community Unit School District 50 to prepare a tentative budget for fiscal year 2015 - 2016." Roll call
Parker____, Lehmann____, McMillan____, Crosby____, Klein____,Theriault____, Stoxen____
Attachments: (1)
XIII.R. Prevailing Wage Resolution
Description:  SUPERINTENDENT RECOMMENDATION: "I move to forgo the reading of and approve the Prevailing Wage Resolution as presented." Roll call
Crosby____, Parker____, Lehmann____, McMillan____, Klein____, Theriault____, Stoxen____
Attachments: (1)
XIII.S. Resolution to Participate in "The Fund"
Description:  SUPERINTENDENT RECOMMENDATION: "I move to forgo the reading of and approve the resolution for the Treasurer's participation in the Illinois School District Liquid Asset Fund Plus." Roll call (Lehmann abstain)
Parker____, McMillan____, Crosby____, Lehmann____Klein____Theriault____, Stoxen____
Attachments: (1)
XIII.T. Release of Closed Session Minutes of the Harvard Community Unit School District #50 Board of Education
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve for release to the public the Closed Session Minutes from the November 19, 2014 regular meeting of the Board, the January 21, 2015 regular meeting of the Board, the February 18, 2015 regular meeting of the Board, and the May 13, 2015 special meeting of the Board and to withhold the minutes of the December 17, 2014 regular meeting of the Board and the March 18, 2015 regular meeting of the Board due to confidential information." Roll call
Lehmann____, McMillan____, Parker____, Crosby____, Klein____, Theriault____, Stoxen____
XIV. COMMITTEE REPORTS
XIV.A. Agriculture/Horticulture Committee
XIV.B. Building Trades Committee
XIV.C. Curriculum Committee
XIV.D. Facility Committee
XIV.E. Insurance Committee
XIV.F. Finance Committee
XIV.G. Labor Relations Committee
XIV.H. Negotiations Committee
XIV.I. Policy Committee
XIV.J. Superintendent Evaluation Committee
XIV.K. Strategic Goals Committee
XV. FOIA REQUESTS
Description:  On May 15, 2015 Susan Johnson, FOIA Officer, received a request from Melissa Fernandez, Records Administrator for Canon Solutions America requesting the Lease and Maintenance/Service contracts pertaining to all copier and printer equipment used by the school district. Contracts pertaining to any Managed Print Services program used by the school district and all current invoices.  On May 27, 2015 the information was sent to Ms. Fernandez electronically.

On May 22, Susan Johnson, FOIA Officer, received a modified request from Charlene Roche of SmartProcure for all check register and/or invoices or purchase orders including vendor name and contact information, description of items purchased, amount, and date for May 2013 to date.  On May 27, 2015 the information was sent to Ms. Roche electronically.

On May 21, 2015 Susan Johnson, FOIA Officer, received a request from Brian McSherry of Director Workforce Development requesting information for summer construction work planned for any building owned or leased by  your school district which includes the scopes listed below.  In addition, any contracts  already awarded please include the names and contact information of those contractor or subcontractors regarding HVAC, exhaust systems, architectural metals used in weatherproofing and/or ornamental purposes, gutters and/downspouts, new installation and/or replacement of lockers, new installation and/or replacement of toilet partitions or kitchen renovations. On May 22, 2015, Susan Johnson responded to Mr. McSherry electronically. 

On May 26, 2015 Susan Johnson, FOIA Officer, received at request from Dr. Mogan Polikoff from the USC Rossier School of Education requesting a list of mathematics and science textbooks used in the school district including title and publisher, the grade each textbook is used in, which version of the book is used such as the Illinois, National or Common Core version and the year the textbook was first used (e.g. 2004-05).  On June 1, 2015 Susan Johnson responded to Dr. Polikoff electronically.
XVI. SUPERINTENDENT REPORT
XVII. BUSINESS MANAGER REPORT
XVIII. DIRECTOR OF FACILITIES MANAGEMENT
XVIII.A. Health/Life Safety Review Update
XVIII.B. Efficiency Presentation
XVIII.C. Construction Update
Attachments: (1)
XIX. ATHLETIC/ACTIVITIES DIRECTOR
XX. LITERACY COORDINATOR
XXI. TECHNOLOGY REPORT
XXII. BILINGUAL COORDINATOR
XXIII. DIRECTOR OF COMMUNITY OUTREACH
XXIV. REVIEW OF YEARLY BOARD CALENDAR
Attachments: (2)
XXV. ADDITIONAL MEETING DATES
Description:  Wednesday, July 15, 2015 - Regular Meeting of the Board
XXVI. ADJOURN

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