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February 18, 2015 at 7:00 PM - Regular

Agenda
I. CALL TO ORDER
II. ROLL CALL
Description:  Stoxen____, Klein____, Crosby____, Lehmann____, Wilhoit____, McMillan____, Parker____
III. ENTER CLOSED SESSION - 6:00 P.M.
Description:  "I move to adjourn to closed session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity, the discussion of minutes of meetings lawfully closed, whether for purposes of approval of the minutes or semi-annual review of the minutes as mandates by Section 2.06 of the School Code." Roll call
Wilhoit____, Lehmann____, Crosby____, Klein____, McMillan____, Parker____, Stoxen____
IV. CLOSED SESSION ITEMS
IV.A. Employment
IV.B. Resignations
IV.C. Retirement
IV.D. Transfers
IV.E. Co-curricular
IV.F. Additional Personnel
IV.G. Preparing for Retirement of Bookkeeper/Personnel Person
V. RETURN TO OPEN SESSION
VI. PLEDGE OF ALLEGIANCE
VII. RECOGNITION OF VISITORS
Description:  The District 50 School Board appreciates and welcomes all visitors to tonight's meeting.  We ask that all visitors sign in so we can thank you for attending.

This is the time in our meeting when we invite the public to address the school board with issues and concerns.  While the board is very interested in your comments, this is not a time for discussion or debate, so we cannot respond to comments or answer questions at this time.  However, a member of the District 50 administrative staff will follow up with you within 48 hours of this meeting to determine if you would like to discuss the comment or issue further.  In the interest of time, we ask that you keep your comments brief and limit them to three minutes.

You should also know that since our board meetings are recorded for re-broadcast to the public, your comments will be recorded as well.  We request that you keep your comments civil and professional.  We reserve the right to stop anyone who does not comply with this request.  If you are interested in making a comment, please raise your hand.  When called on to speak, please give your name and address.  Thank you!
VIII. CLOSED SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the closed session minutes from the January 21, 2015 regular meeting of the Board of Education."  Roll call 
Lehmann____, Crosby____, Wilhoit____, McMillan____, Parker____, Klein____, Stoxen____
IX. OPEN SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the open session minutes from the January 21, 2015 regular meeting of the Board of Education." Roll call 
Crosby____,Wilhoit____, McMillan____, Lehmann____, Parker____, Klein____,  Stoxen___
X. CONSENT AGENDA
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the consent agenda as presented." Roll call
McMillan____, Klein____, Wilhoit____, Parker____, Crosby____, Lehmann ____, Stoxen____
Attachments: (5)
XI. NEW BUSINESS
XI.A. Employment
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve hiring Kyle Motz (mah-tz) for the position of 1:1 special education aide at the Jr. High school, Meaghan (meg-an) Kerton (ker-tan) for the position of special education aide at Richard D. Crosby Elementary School, Ruby Santana (san-tan-ah) for the position of special education aide at Washington School, Erica (err-ick-ah) Sharp for the position of 11 month secretary at Richard D. Crosby Elementary School, Ana (ann-ah) Alvarez (al-vah-rez) for the position of aide at Washington School and Kim Bauman (bah-man) for the position of Certified School Nurse  " Roll call
Klein____, McMillan____, Wilhoit____, Lehmann____, Parker____, Crosby____, Stoxen____
XI.B. Transfers
Description:  There are no requests for transfer.
XI.C.  Resignations
Description:  SUPERINTENDENT RECOMMENDATION: "I move to accept the notice of resignation for Linda Miceli (mah-cell-ee) from the position of 1/2 stipend PBIS Tier II coach at Harvard High School effective February 3, 2015, Caitlin (kate-lynn) Crawford (craw-ford) from the position of special education aide at Harvard Jr. High School effective January 28, 2015, David Bakrins (back-rins) from the position of 1/2 stipend PBIS Tier II coach at Harvard High School effective February 9, 2015 and John Ettner (et-ner) from the position of special education aide at Harvard High School and Harvard High School track coach effective February 12, 2015." Roll call
Parker____, Crosby____, Wilhoit____, McMillan____, Klein____, Lehmann____, Stoxen____
XI.D. Retirement
Description:  There are no notices of retirement this month.
XI.E. Co-Curricular
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve Becky Edinger (ed-ing-er) for the position of head varsity softball coach, Steve Theil (thee-ill) for the position of head junior varsity softball coach and Greg Aldridge (ald - ridge) for the position of assistant varsity softball coach, all for the 2014 - 2015 school year." Roll call
Crosby____, Klein____, Wilhoit____, Lehmann____, Parker____, McMillan____, Stoxen____
XI.F. FMLA Requests
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the FMLA request for Jessica (jess-ah-kah) Ross as presented."
Parker____, McMillan____, Lehmann____, Wilhoit____, Klein____, Crosby____, Stoxen____
XI.G. Fundraisers
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Jefferson Elementary "lights for learning" light-bulb sale on March 20, 2015 through April 3, 2015 to raise money for field trips and the Harvard High School Boy and Girls track pizza fundraiser on March 9, 2015 through March 20, 2015 to raise money for equipment and supplies for the track teams, the Harvard High School girls basketball "free-throw-a-thon" on February 20, 2015 through February 28, 2015 to raise money for summer league fees, team outings, travel gear, tournaments fees and camps, the Art Club "empty bowls" fundraiser on March 13, 2015 to raise money for the Harvard Food Pantry." Roll call
Wilhoit____, McMillan____, Lehmann____, Parker____, Crosby____, Klein____, Stoxen____
Attachments: (1)
XI.H. Change Orders
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the L.J. Morse Corporation change order #2 in the refunded amount of $15,909.00 for a new contract sum of $262, 457.00 " Roll call
Klein____, Parker____, McMillan____, Crosby____, Lehmann____, Wilhoit____, Stoxen____
Attachments: (1)
XI.I. New Board Policy Approval
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the new Harvard Community Unit School District Board Policy as presented." Roll call
Crosby____, Lehmann___, Wilhoit____, Klein____, MicMillan ----, Parker____, Stoxen____
Attachments: (3)
XI.J. Harvard CUSD 2015- 2016 School Calendar
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the 2015 -2016 school year calendar for Harvard Community Unit School District 50 as presented." Roll call
McMillan____, Wilhoit____, Parker____, Lehmann____, Klein____, Crosby____, Stoxen____
Attachments: (1)
XI.K. Class of 2015 Harvard High School Graduation Date
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve Monday, June 8, 2015 at 7:00 p.m. as the day and time for Harvard High School class of 2015 graduation." All in Favor
Motion__________
Second_________
Attachments: (1)
XI.L. IMRF Posting
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the IMRF TCP posting on the Harvard Community Unit School District website." Roll call
Lehmann____, Parker____, Klein____, Crosby____, McMillan____, Wilhoit____, Stoxen____
Attachments: (1)
XI.M. Bid Package 02C-1 Site Utilities
Description:  SUPERINTENDENT RECOMMENDATION: "I move to award Bid Package 02C-1 Site Utilities to Maneval Construction Company, Inc for the base bid amount of $123,800.00." Roll call
McMillan____, Parker____, Klein____, Crosby____, Lehmann____, Wilhoit____, Stoxen____
XI.N. Bid Package 02D-1 Asphalt Paving
Description:  SUPERINTENDENT RECOMMENDATION: "I move to award Bid Package 02D-1 Asphalt Paving to Kane County Excavating for the base bid amount of $489,713.00." Roll call
Parker____, Klein____, Crosby____, Lehmann____, Wilhoit____, McMillan____, Stoxen____
XI.O. Bid Package 02E-1 Site Concrete
Description:  SUPERINTENDENT RECOMMENDATION: "I move to award Bid Package 02E-1 Site Concrete to Chadwick Contracting Company for the base bid amount of $42,860.00." Roll call
Klein____, Crosby____, Lehmann____, Wilhoit____, McMillan____, Parker____, Stoxen____
XI.P. Bid Package 02F-1 Landscaping
Description:  SUPERINTENDENT RECOMMENDATION: "I move to award Bid Package 02F-1 Landscaping to Kane County Excavating for the base bid amount of $236,152.00." Roll call
Crosby____, Lehmann____, Wilhoit____, McMillan____, Parker____, Klein____, Stoxen____
XI.Q. Bid Package 02H-1 Track Surface
Description:  SUPERINTENDENT RECOMMENDATION: "I move to award Bid Package 02H-1 Track Surface to Athletic Field Surfaces, Inc. for the base bid amount of $106,350.00" Roll call
Lehmann____, Wilhoit____, McMillan____, Parker____, Klein____, Crosby____, Stoxen____
XI.R. Alternate #1 Maintenance Building Parking Lot
Description:  SUPERINTENDENT RECOMMENDATION:  "I move to approve Alternate #1 in the amount of $27,300.00." Roll call
Wilhoit____, McMillan____, Parker____, Klein____, Crosby____, Lehmann____, Stoxen____
XI.S. Alternate #2 Asphalt Overlay of Track
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve Alternate #2 in the amount of $26,400.00."
McMillan____, Parker____, Klein____, Crosby____, Lehmann____, Wilhoit____, Stoxen____
XII. COMMITTEE REPORTS
XII.A. Agriculture/Horticulture Committee
XII.B. Building Trades Committee
XII.C. Curriculum Committee
XII.D. Facility Committee
XII.E. Insurance Committee
XII.F. Finance Committee
XII.G. Labor Relations Committee
XII.H. Negotiations Committee
XII.I. Policy Committee
XII.J. Superintendent Evaluation Committee
XII.K. Strategic Goals Committee
XIII. FOIA REQUESTS
Description:  On January 13, 2015 Susan Johnson, FOIA Officer received a request from Crystal Davis representative from Image Systems and Business Solutions for all active copier and printer lease agreements the District currently has as well as any corresponding & active service agreements for the District's existing fleet of copiers and printers.  On January 21, 2015 Susan Johnson sent the information via email.

On January 21, 2015 Susan Johnson, FOIA Officer received a request from Jennifer Wood, Civil Reporter for iSqft requesting the plans and specifications in electronic form for the Site Utilities, Asphalt Paving project.  On January 28, 2015 Susan Johnson set the information via email.

On January 29, 2015 Susan Johnson, FOIA Officer received a request from William Regner requesting a map of the boundaries for the Harvard school district.  On January 29, 2015 Susan Johnson sent the information via email.
XIV. SUPERINTENDENT REPORT
XIV.A. Activity Ticket Collection
Attachments: (1)
XV. BUSINESS MANAGER REPORT
XVI. DIRECTOR OF FACILITIES MANAGEMENT
Attachments: (1)
XVII. ATHLETIC/ACTIVITIES DIRECTOR
XVIII. LITERACY COORDINATOR
XIX. TECHNOLOGY REPORT
Attachments: (4)
XX. BILINGUAL COORDINATOR
XXI. DIRECTOR OF COMMUNITY OUTREACH
XXII. REVIEW OF YEARLY BOARD CALENDAR
Attachments: (2)
XXIII. ADDITIONAL MEETING DATES
Description:  Wednesday, March 18, 2015 - Regular Meeting of the Board of Education
XXIV. ADJOURN

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