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July 16, 2014 at 7:00 PM - Regular

Agenda
I. CALL TO ORDER
II. ROLL CALL
Description:  Stoxen____, Klein____, Crosby____, Miller____, Garrels ____, Lehmann____, Wilhoit____
III. ENTER CLOSED SESSION - 6:00 P.M.
Description:  "I move to adjourn to closed session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity, the purchase or lease of real property for the use of the District, including meeting held for the purpose of discussing whether a particular parcel should be acquired, the discussion of minutes of meetings lawfully closed, whether for purposes of approval of the minutes or semi-annual review of the minutes as mandates by Section 2.06 of the School Code." Roll call
Wilhoit____, Miller____, Lehmann____, Crosby____, Garrels____, Klein____, Stoxen____
IV. CLOSED SESSION ITEMS
IV.A. Employment
IV.B. Resignations
IV.C. Retirement
IV.D. Transfers
IV.E. Co-Curricular
IV.F. Additional Personnel
Description:  Title III Reallocation to add an additional teacher - Information Only
V. RETURN TO OPEN SESSION
VI. PLEDGE OF ALLEGIANCE
VII. RECOGNITION OF VISITORS
Description:  The District 50 School Board appreciates and welcomes all visitors to tonight's meeting.  We ask that all visitors sign in so we can thank you for attending tonight's meeting.

This is the time in our meeting when we invite the public to address the school board with issues and concerns.  While the board is very interested in your comments, this is not a time for discussion or debate, so we cannot respond to comments or answer questions at this time.  However, a member of the District 50 administrative staff will follow up with you within 48 hours of this meeting to determine if you would like to discuss the comment or issue further.  So in the interest of time, we ask that you keep your comments brief and limit them to three minutes.

You should also know that since our board meetings are recorded for re-broadcast to the public, that your comments will be recorded as well.  With that in mind, we request that you keep your comments civil and professional.  We do reserve the right to stop anyone who does not comply with this request.  If you are interested in making a comment, please raise your hand.  When called on to speak, please give your name and address.  Thank you!
VIII. CONSTRUCTION UPDATE
Attachments: (1)
IX. CLOSED SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the closed session minutes from the June 18, 2014 regular meeting of the Board of Education." Roll call (Garrels Abstain)
Klein____, Crosby____, Lehmann____, Wilhoit____, Miller____, Garrels____, Stoxen____

SUPERINTENDENT RECOMMENDATION: "I move to approve releasing to the public closed session minutes from the December 18, 2013, February 19, 2014 and April 16, 2014 Regular meeting of the Board of Education and to withhold the closed session minutes of the January 15, 2014, March 19,  2014 and May 21, 2014 Regular meeting of the Board of Education due to confidential matters." Roll call
Wilhoit ____, Miller____, Lehmann____, Garrels____, Klein____, Crosby____, Stoxen____
X. OPEN SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the open session minutes from the June 18, 2014 regular meeting of the Board of Education." Roll call  (Garrels Abstain)
Crosby____, Klein____, Wilhoit____, Miller____, Lehmann____, Garrels____, Stoxen___

SUPERINTENDENT RECOMMENDATION: "I move to approve the July 2, 2014 open session minutes from the July 2, 2014 special meeting of the Board of Education." Roll call (Miller, Garrels, Klein, Crosby, Wilhoit Abstain)
Lehmann____, Stoxen____, Miller____, Garrels____, Klein____, Crosby____, Wilhoit____
XI. CONSENT AGENDA
Description:  SUPERINTENDENT RECOMMENDATION: "I move to remove the Miller Auto bill and to approve the consent agenda as presented." Roll call
Wilhoit____, Garrels____, Klein____, Crosby____, Miller____, Lehmann____, Stoxen____

SUPERINTENDENT RECOMMENDATION: "I move to approve payment to Miller Auto in the amount of $778.38." Roll call (Miller Abstain)
Crosby____, Klein____, Garrels____, Wilhoit____, Lehmann ____, Miller____, Stoxen____
Attachments: (6)
XII. OLD BUSINESS
XII.A. CISCO Technology Equipment Lease Agreement
Description:  SUPERINTENDENT RECOMMENDATION: "I move to forgo the reading of and approve the resolution for the CISCO Technology Equipment Lease Agreement as presented." Roll call
Klein____, Crosby____, Miller____, Garrels____, Lehmann____, Wilhoit____, Stoxen____
XIII. NEW BUSINESS
XIII.A. Employment
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the hiring of Christopher (kriss-tah-fer) Hulslander (hulls-lander) for the position of 6th grade science teacher, Kristi (kriss-tee) Payne (pain) for the position of special education aide at Jefferson School, Sarai (sarry) Juarez (war-ez) Ortiz (or-tease) for the position of 11 month secretary at Richard D. Crosby Elementary School, Kelsey (kell-see) Drahos (draw-hoes) for the position for 7th grade math teacher and Ainoa (eye-no-ah) Olaso-Delgado (oh-lass-ho dell-got-toe) for the position of 2 way kindergarten dual language Spanish teacher ." Roll call 
Lehmann____, Miller____, Garrels____, Crosby____, Wilhoit____, Klein____, Stoxen____
XIII.B. Transfers
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the transfer of Jennifer (jen-if-er) Johnson (jon-son) from the position of 1 way dual language teacher to 2 way dual language teacher at Richard D. Crosby Elementary School." Roll call
Miller____, Garrels____, Klein____, Crosby____, Lehmann____, Wilhoit____, Stoxen____
XIII.C.  Resignations
Description:  SUPERINTENDENT RECOMMENDATION: "I move to accept the notice of resignation from Will Benson (ben-son) from the position of physical education/health teacher at the High School effective July 1, 2014, Cherie (sherry) Jones (jones) from the position of Title III teacher at Richard D. Crosby Elementary School and Jefferson School effective June 20, 2014, Deb Robaczewski (robe-ah-chess-key) from the position of Mathematics teacher at the High School effective July 10, 2014, Mary Jean  Kiefer (keye-fer) from the position of Title I reading teacher at St. Joseph Elementary School effective May 15, 2014, Susan Marks from the position of lunchroom/recess supervisor at Jefferson School effective June 26, 2014 and Dylan (dill-an) Witt (wit) from the position of assistant sophomore and head freshman baseball coach and assistant freshman basketball coach effective June 12, 2014."   Roll call
Wilhoit____, Crosby____, Klein____, Garrels____, Miller____, Lehmann____, Stoxen____
XIII.D. Retirement
Description:  There are no notices of retirement this month.
XIII.E. Co-Curricular
Description:  There are no co-curricular hires this month.
XIII.F. Change Order
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve Blue Ribbon Change Order 16A-02 in the amount of ($947.00) for a new contract sum of $35,053.00, Libertyville Tile & Carpet Change Order 09F-01 for the amount of $5,548.00 for a new contract sum of $271,743.00 and MG Mechanical Contracting, Inc. Change Order 15C-02 in the amount of $26,819.00 for a new contract sum of $2,980,819.00." Roll call
Wilhoit____, Garrels____, Miller____, Klein____, Crosby____, Lehmann____, Stoxen____
Attachments: (1)
XIII.G. FMLA Requests
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the FMLA request for Taylor (tay-lor) Koester (kess-tor) as presented." Roll call
Lehmann____, Miller____, Klein____, Garrels____, Crosby____, Wilhoit____, Stoxen____
XIII.H. Fundraiser
Description:   There are no fundraisers this month.
XIII.I. Building Trades 
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the purchase of 1509 Pheasant Run, Harvard, IL  as presented." Roll call
Klein____, Crosby____, Garrels____, Wilhoit____, Lehmann____, Miller____, Stoxen____

SUPERINTENDENT RECOMMENDATION: "I move to approve having the Building Trades classes build a single family house on the property owned by Harvard District 50 in the Turtle Creek subdivision as presented." Roll call
Crosby____, Klein____, Lehmann____, Wilhoit____, Miller____, Garrels____, Stoxen____
XIII.J. District Student Handbooks
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Harvard High School, Harvard Jr. High School, Jefferson School and Richard D. Crosby Elementary School student handbooks as presented." Roll call
Wilhoit____, Lehmann____, Crosby____, Klein____, Garrels____, Miller____, Stoxen____
Attachments: (4)
XIII.K. Depository
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Harvard State Bank as the current depository bank for Harvard Community Unit School District #50 for fiscal year 2014-2015, 7/1/14 through 6/30/15. Roll call (Lehmann Abstain)
Miller____, Crosby____, Lehmann____, Klein____, Garrels____, Wilhoit____, Stoxen____
XIII.L. Newspaper
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Northwest Herald as the Harvard Community Unit School District #50 official newspaper for the fiscal year 2014 - 2015, 7/1/2014 through 6/30/2015." Roll call
Lehmann____, Crosby____, Klein____, Garrels____, Miller____, Wilhoit____, Stoxen____
XIII.M. Treasure's Bond
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Treasure's Bond in the amount of $4,500,000.00 for Harvard Community Unit School District #50 for fiscal year 2014 - 2015, 7/1/2014 through 6/30/2015." Roll call
Crosby____, Klein____, Garrels____, Miller____, Wilhoit____, Lehmann____, Stoxen____
XIII.N. Petty Cash Accounts
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the establishment of petty cash accounts for the individual schools and programs as follows: High School - $100.00, Jr. High School - $100.00, Jefferson School - $100.00, Richard D. Crosby Elementary School - $100.00, Washington School - $50.00, Central Administrative Center - $100.00, Athletics - $550.00 for fiscal year 2014 - 2015, 7/1/2014 through 6/30/2015." Roll call
Klein____, Garrels____, Miller____, Wilhoit____, Lehmann____, Crosby____, Stoxen____ 
XIII.O. Tentative Budget
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the designated persons to prepare a tentative budget for the fiscal year 2014 - 2015, 7/1/2014 through 6/30/2015." Roll call
Garrels____, Miller____, Wilhoit____, Lehmann____, Crosby____, Klein____, Stoxen____
Attachments: (1)
XIII.P. Paper Bid Approval
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Paper bid as presented." Roll call
Crosby____, Miller____, Wilhoit____, Garrels____, Klein____, Lehmann____, Stoxen____
XIV. COMMITTEE REPORTS
XIV.A. Administrative Compensation
XIV.B. Agriculture/Horticulture Committee
XIV.C. Building Trades Committee
XIV.D. Curriculum Committee
XIV.E. Facility Committee
XIV.F. Insurance Committee
XIV.G. Finance Committee
XIV.H. Labor Relations Committee
XIV.I. Negotiations Committee
XIV.J. New Board Member Committee
XIV.K. Policy Committee
XIV.L. Salary Schedule Committee
XIV.M. Social Media Committee
XIV.N. Superintendent Evaluation Committee
XIV.O. Strategic Goals Committee
XV. FOIA REQUESTS
Description:  On June 17, 2014, Susan Johnson, FOIA Officer received a  request from Patrick Nohl, representative of the IBEW Local #117 and the Illinois Department of Labor requesting certified payroll for all work performed by Blue Ribbon Electric on District property in the last 3 months.  On June 19, 2014 Susan Johnson sent the requested information to Mr. Nohl via email.

On June 24, 2014, Bill Clow, FOIA Officer received a request from Mr. Adam Andrzejewski, data collector for Illinois at Open the Books, requesting an electronic copy of "any" or "all" vendor (transfer of property or services" payee payments for the years 2008 - 2013 broken down by year.  production shall include vendor name, vendor zip code: Check Date/ACH Date; Check number/ACH code; Check Amount/ACH Amount; department; agency; type of payment (i.e. contract, grant, etc.) and description of products or services/purpose of payment.  On July 1, 2014, Bill Clow, FOIA Officer requested an extension of 5 business days due to the substantial number of records needed to be collected and examined by appropriate personnel to determine if any of the materials were exempt from disclosure and requiring redaction.  On July 9, 2014, Bill Clow sent electronically the check register for the years 2008 through 2013 as requested.

On June 30, 2014, Susan Johnson, FOIA Officer received a request from Mr. Joey Kaufman, Sports Reporter for the Northwest Herald requesting records that include enrollment projections for the Harvard High School for as far into the future as possible.  On June 30, 2014, Susan Johnson sent electronically the projected numbers from 2014 - 2028.

On July 8, 2014, Susan Johnson, FOIA Officer received a request from Paul Kersey, Director of Illinois Policy requesting all documents that contain the following: 1. Any and all correspondence with current teachers regarding Hudson rights, Beck rights, “fair share” fees, or otherwise involving a reduction in the amount of union dues or agency fees paid by the teacher to reflect actual costs of representation. 2. Any and all documents referring to Hudson and/or Beck rights, “fair share” fees, or otherwise referring to legal means by which employees may limit their dues or agency fees to reflect actual costs of representation. 3. Any and all documents that state the total number of dues paying members of the teachers union (both reduced and full) currently working for your district.  On July 10, 2014 Susan Johnson sent the information electronically.
XVI. SUPERINTENDENT REPORT
XVI.A. Extended School Year Update
XVII. BUSINESS MANAGER REPORT
XVIII. DIRECTOR OF FACILITIES MANAGEMENT
XIX. ATHLETIC/ACTIVITIES DIRECTOR
XX. LITERACY COORDINATOR
XXI. TECHNOLOGY REPORT
XXII. BILINGUAL COORDINATOR
XXIII. REVIEW OF YEARLY BOARD CALENDAR
Attachments: (2)
XXIV. COMMUNITY OUTREACH REPORT
XXV. ADDITIONAL MEETING DATES
Description:  Wednesday, August 20, 2014 - Regular meeting of the Board of Education
XXVI. ADJOURN

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