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March 19, 2014 at 7:00 PM - Regular

Agenda
I. CALL TO ORDER
II. ROLL CALL
Description:  Stoxen____, Crosby____, Klein____, Miller____, Garrels ____, Lehmann____, Wilhoit____
III. ENTER CLOSED SESSION - 6:00 P.M.
Description:  "I move to adjourn to closed session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity, the discussion of minutes of meetings lawfully closed, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandates by Section 2.06 of the School Code" Roll call
Crosby____, Garrels____, Klein____, Wilhoit____, Miller____, Lehmann____,  Stoxen____
IV. CLOSED SESSION ITEMS
IV.A. Employment
IV.B. Resignations
IV.C. Retirement
IV.D. Durham Extension - Discussion Only
IV.E. Additional Personnel
IV.F. Superintendent
V. RETURN TO OPEN SESSION
VI. PLEDGE OF ALLEGIANCE
VII. PUBLIC RECOGNITIONS
VIII. RECOGNITION OF VISITORS
Description:  The District 50 School Board appreciates and welcomes all visitors to tonight's meeting.  We ask that all visitors sign in so we can thank you for attending tonight's meeting.

This is the time in our meeting when we invite the public to address the school board with issues and concerns.  While the board is very interested in your comments, this is not a time for discussion or debate, so we cannot respond to comments or answer questions at this time.  However, a member of the District 50 administrative staff will follow up with you within 48 hours of this meeting to determine if you would like to discuss the comment or issue further.  So in the interest of time, we ask that you keep your comments brief and limit them to three minutes.

You should also know that since our board meetings are recorded for re-broadcast to the public, that your comments will be recorded as well.  With that in mind, we request that you keep your comments civil and professional.  We do reserve the right to stop anyone who does not comply with this request.  If you are interested in making a comment, please raise your hand.  When called on to speak, please give your name and address.  Thank you!
IX. National Board Certification Presentation
X. Construction Update
Attachments: (1)
XI. CLOSED SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the closed session minutes from the February 19, 2014 regular meeting of the Board of Education." Roll call 
Garrels____, Klein____, Crosby____, Lehmann____, Wilhoit____, Miller____,   Stoxen____
XII. OPEN SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the open session minutes from the February 19, 2014 regular meeting of the Board of Education." Roll call  
Klein____, Crosby____, Wilhoit____, Miller____, Lehmann____, Garrels____, Stoxen____
XIII. CONSENT AGENDA
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the consent agenda as presented." Roll call
Wilhoit____, Garrels____, Klein____, Crosby____, Miller____, Lehmann____, Stoxen____
Attachments: (7)
XIV. NEW BUSINESS
XIV.A. Employment
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the hiring of Julie (jew-lee) Walters (wall-ters) for the secretary position at the Harvard Jr. High School, Amelia (ah-meal-ya) Garza (gar-zah) Vela (veal-ya) for the position of instructional aide at the High School and Samantha (sah-man-the) Webster (web-stir) for the position of district Social Worker." Roll call 
Lehmann____, Miller____, Garrels____, Crosby____, Wilhoit____, Klein____, Stoxen____
XIV.B. Transfers
Description:  There are no transfers this month.
XIV.C.  Resignations
Description:  SUPERINTENDENT RECOMMENDATION: "I move to accept the notice of resignation of  Mimi (mee-mee) Book effective June 6, 2014, Jennifer (jen-if-er) Griebel (gree-bell) effective March 12, 2014 and Linda (linn-dah) Kapusta (cah-puts-tah) effective June 6, 2014" Roll call
Wilhoit____, Crosby____, Klein____, Garrels____, Miller____, Lehmann____, Stoxen____
XIV.D. Retirement
Description:  SUPERINTENDENT RECOMMENDATION: "I move to accept the notice of retirement from Gayle (gail) Scheske (sesh-kee) effective June 6, 2014." Roll call
Crosby____, Garrels___, Miller____, Klein___, Lehmann____, Wilhoit____, Stoxen____
XIV.E. Co-Curricular
Description:  There are no co-curricular hires this month.
XIV.F. Change Order
Description:  SUPERINTENDENT RECOMMENDATION: I move to approve Libertyville Tile and Carpet change order 09F-01 for the additional amount of $7,069.00 and Kellenberger Electric, Inc. change order 16A-02 for the additional amount of $7,937.00." Roll call
Lehmann____, Garrels____, Crosby____, Wilhoit____, Miller____, Klein____, Stoxen____
XIV.G. FMLA Requests
Description:  There are no requests for FMLA this month.
XIV.H. Fundraiser
Description:   SUPERINTENDENT RECOMMENDATION: "I move to approve the girls and boys track Champion pizza fundraiser from March 21, 2014 through April 6, 2014 to raise money for track supplies and equipment and the fourth and fifth grade "Lights for Learning" light-bulb sale on March 31, 2014 through April 7, 2014 to raise money for field trips." Roll call
Klein____, Lehmann____, Garrels____, Crosby____, Wilhoit____, Miller____, Stoxen____
Attachments: (1)
XIV.I. New Board Policy
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Illinois State School Board policy as presented." Roll Call
Lehmann____, Crosby____, Wilhoit____, Miller____, Garrels____, Klein____, Stoxen____
Attachments: (4)
XIV.J. Lawn Mowing
Description:  SUPERINTENDENT RECOMMENDATION: "I move to award Hometown Landscaping, Inc. the lawn mowing contract for 2014 and up to 4 additional roll over years as presented." Roll call
Crosby____, Wilhoit____, Garrels____, Miller____, Klein____, Lehmann____, Stoxen____
Attachments: (2)
XIV.K. IHSA Membership Renewal
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve renewing the district Illinois High School Association membership for the 2014-2015 school year as presented." Roll call
Garrels____, Crosby____, Wilhoit____, Lehmann____, Klein____, Miller____, Stoxen____
Attachments: (1)
XIV.L. Harvard CUSD 50 Technology Plan
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Harvard Community Unit School District Technology Plan and for it to be in effect from July 1, 2014 through June 31, 2017 as presented." Roll call
Wilhoit____, Garrels____, Klein____, Lehmann____, Crosby____, Miller____, Stoxen____
XIV.M. Concession Stand/Pavilion
Attachments: (1)
XIV.M.1. Excavation
Description:  SUPERINTENDENT RECOMMENDATION: "I move to award the 02B-1 Excavation Bid to Schneider Excavating for the amount of $33,980.00" Roll call
Garrels____, Klein____, Crosby____, Lehmann____, Wilhoit____, Miller____, Stoxen____
XIV.M.2. Site Utilities
Description:  SUPERINTENDENT RECOMMENDATION: "I move to award the 02C-1 Site Utilities to Kellenberger Plumbing & Utilities for the amount of $16,800.00" Roll call
Klein___, Crosby____, Lehmann____, Wilhoit____, Miller____, Garrels____, Stoxen____
XIV.M.3. Building Concrete
Description:  SUPERINTENDENT RECOMMENDATION: "I move to award the 03A-1 Building Concrete Bid to Carmichael Construction for the amount of $35,900.00." Roll call
Crosby____, Lehmann____, Wilhoit____, Miller____, Garrels____, Klein____, Stoxen____
XIV.M.4. Masonry
Description:  SUPERINTENDENT RECOMMENDATION: "I move to award the 04A-1 Masonry Bid to Heelain & Sons Inc. for the amount of $34,483.00." Roll call
Lehmann____, Wilhoit____, Miller____, Garrels____, Klein____, Crosby____, Stoxen____
XIV.M.5. General Trades
Description:  SUPERINTENDENT RECOMMENDATION: "I move to award the 06A-1 General Trades Bid to Lamp Incorporated for the amount of $60,979.00." Roll call
Wilhoit____, Garrels____, Miller____, Klein____, Crosby____, Lehmann____, Stoxen____
XIV.M.6. Roofing
Description:  SUPERINTENDENT RECOMMENDATION: "I move to award the 07A-1 Roofing Bid to Proud Construction for the amount of $6,450.00." Roll call
Garrels____, Klein____, Crosby____, Lehmann____, Wilhoit____, Miller____, Stoxen____
XIV.M.7. Drywall
Description:  SUPERINTENDENT RECOMMENDATION: "I move to award the 09A-1 Drywall Bid to Proud Construction for the amount of $18,400.00." Roll call
Klein____, Crosby____, Lehmann____, Wilhoit____, Garrels____, Miller____, Stoxen____
XIV.M.8. Painting
Description:  SUPERINTENDENT RECOMMENDATION: "I move to award the 09G-1 Painting Bid to Proud Construction for the amount of $7,400.00." Roll call
Crosby____, Lehmann____, Wilhoit____, Miller____, Garrels____, Klein____, Stoxen____
XIV.M.9. Plumbing
Description:  SUPERINTENDENT RECOMMENDATION: I move to award the 15A-2 Plumbing Bid to Joe Bero Plumbing for the amount of $43,100.00." Roll call
Lehmann____, Wilhoit____, Miller____, Garrels____, Klein____, Crosby____, Stoxen____
XIV.M.10. HVAC
Description:  SUPERINTENDENT RECOMMENDATION: "I move to award the 15C-2 HVAC Bid to Jensen's Plumbing and Heating for the amount of $19,000.00." Roll call
Wilhoit____, Garrels____, Miller____, Klein____, Crosby____, Lehmann____, Stoxen____
XIV.M.11. Electrical
Description:  SUPERINTENDENT RECOMMENDATION: "I move to award the 16A-2 Electrical Bid to Blue Ribbon Electrical for the amount of $36,000.00." Roll call
Garrels____, Klein____, Crosby____, Lehmann____, Wilhoit____, Miller____, Stoxen____
XV. COMMITTEE REPORTS
XV.A. Administrative Compensation
XV.B. Agriculture/Horticulture Committee
XV.C. Building Trades Committee
XV.D. Curriculum Committee
XV.E. Facility Committee
XV.F. Finance Committee
XV.G. Insurance Committee
XV.H. Labor Relations Committee
XV.I. Negotiations Committee
XV.J. New Board Member Committee
XV.K. Policy Committee
XV.L. Salary Schedule Committee
XV.M. Social Media Committee
XV.N. Strategic Goals Committee
XV.O. Superintendent Evaluation Committee
XVI. FOIA REQUESTS
Description:  On February 13, 2014 Susan Johnson, FOIA Officer received at request from Brick Layers Union 21 requesting the certified payroll for MG Mechanical and their subcontractors "straight line" for worked performed at Harvard High School in 2013.  The vouchers of payments for MG Mechanical and all subcontractors, including "straight line" on work performed at Harvard High School in 2013 and any certified payrolls, agreements and vouchers provided to the district for the period between 2010 and present.  On February 20, 2014 Susan Johnson sent responsive documents including MG Mechanical certified payroll records May 2013 through December 2013, MG Mechanical and their sub-tier waivers of lien Draw 02 through Draw 08 and MG Mechanical certified payroll records January 2013 including their subcontractor Fine Line Construction.

On March 3, 2014 Susan Johnson, FOIA Officer received a request from Ester Castillejo from the Better Government Association requesting any and all current collective bargaining agreements, including but not limited to union contracts with teachers, any and all employment/personnel agreements and contracts with current administrators, including but not limited to superintendents, the most recent approved operating and capital budgets, any and all confidentiality agreements adopted, approved or signed in calendar years 2011, 2012 and 2013 and documents sufficient to show the names and corresponding job titles and salaries of any and all employees and board members as of today. (in other words, the current payroll records that include names, positions and pay. To be clear, we are not looking for a list of the highest paid people, or just teachers and administrators.  We are looking for a comprehensive list of all employees.  On Feb. 28, 2014 Susan Johnson replied to the request by directing Ms. Castillejo to the District website or provided the information requested except for request 4 - a 5 day extension was requested.  On March 10, 2013, Susan Johnson replied to Ms. Castilljo regarding request 4 that there were no other documents that met the criteria.

On Mach 10, 2014 Susan Johnson, FOIA Officer received a request from Lennie Jarratt requesting all emails) including attachments) sent/received since February 13, 2014 via school district email services with the following keyword: Dillard. On March 11, 2014 Susan Johnson received a FOIA request from Cal Skinner requesting all emails that have gone through our email system that mention Kirk Dillard.  On March 12, 2014 Susan Johnson responded to both Lennie Jarratt and Cal Skinner informing them that there were no documents responsive to their requests.
XVII. SUPERINTENDENT REPORT
XVII.A. Career Cruising Presentation
XVII.B. Dual Credit vs. AP Classes
XVII.C. Transition from Traditional Bilingual Classes to Dual Language
XVII.D. Dual, Monolingual, and Bilingual Programs and Student Achievement
XVIII. BUSINESS MANAGER REPORT
XIX. DIRECTOR OF FACILITIES MANAGEMENT
XX. ATHLETIC/ACTIVITIES DIRECTOR
XXI. READING COORDINATOR
XXII. TECHNOLOGY REPORT
XXII.A. 1:1 Computing
XXIII. BILINGUAL COORDINATOR
XXIV. COMMUNITY OUTREACH REPORT
XXIV.A. Volunteer Recruitment Update
XXV. REVIEW OF YEARLY BOARD CALENDAR
Attachments: (1)
XXVI. ADDITIONAL MEETING DATES
Description:  Monday, March 31, 2014 - Concession Stand Adhoc Committee - 4:00 p.m.
Wednesday, April 16, 2014 - Building Trades Committee - 5:00 p.m.
Wednesday, April 16, 2014 - Regular Board Meeting - 7:00 p.m.
XXVII. ADJOURN

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