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February 19, 2014 at 7:30 PM - Regular

Agenda
I. CALL TO ORDER
II. ROLL CALL
Description:  Stoxen____, Crosby____, Klein____, Miller____, Garrels ____, Lehmann____
III. ENTER CLOSED SESSION - 5:30 P.M.
Description:  "I move to adjourn to closed session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity, the setting of a price for sale or lease of property owned by the District, for the purpose of selection of a person to fill a public office, including a vacancy in a public office, when the District is given power to appoint under law or ordinance, the discussion of minutes of meetings lawfully closed, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandates by Section 2.06 of the School Code" Roll call
Miller____, Garrels____, Klein____, Crosby____, Lehmann____,  Stoxen____
III.A. Board Candidate Interviews
IV. CLOSED SESSION ITEMS
IV.A. Employment
IV.B. Resignations
IV.C. Transfers
IV.D. Board Candidate Interviews
IV.E. Retirement
IV.F. Co-Curricular
IV.G. Additional Personnel
IV.H. Administrative Goals
IV.I. Building Trades Listing
V. RETURN TO OPEN SESSION
VI. PLEDGE OF ALLEGIANCE
VII. APPOINTMENT OF BOARD MEMBER
Description:  "I move to approve __________________ as Harvard Community Unit School District Board of Education member to replace resigning board member Lance Shelton." Roll call
Crosby____, Garrels____, Lehmann____, Klein____, Miller____, Stoxen____
VIII. OATH OF OFFICE
IX. RECOGNITION OF VISITORS
Description:  The District 50 School Board appreciates and welcomes all visitors to tonight's meeting.  We ask that all visitors sign in so we can thank you for attending tonight's meeting.

This is the time in our meeting when we invite the public to address the school board with issues and concerns.  While the board is very interested in your comments, this is not a time for discussion or debate, so we cannot respond to comments or answer questions at this time.  However, a member of the District 50 administrative staff will follow up with you within 48 hours of this meeting to determine if you would like to discuss the comment or issue further.  So in the interest of time, we ask that you keep your comments brief and limit them to three minutes.

You should also know that since our board meetings are recorded for re-broadcast to the public, that your comments will be recorded as well.  With that in mind, we request that you keep your comments civil and professional.  We do reserve the right to stop anyone who does not comply with this request.  If you are interested in making a comment, please raise your hand.  When called on to speak, please give your name and address.  Thank you!
X. National Board Certification Presentation
XI. Construction Update
XII. CLOSED SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the closed session minutes from the January 15, 2014 regular meeting of the Board of Education." Roll call 
Miller____, Garrels____, Klein____, Crosby____, Lehmann____,  Stoxen____
XIII. OPEN SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the open session minutes from the January 15, 2014 regular meeting of the Board of Education." Roll call  
Miller____, Klein____, Crosby____, Lehmann____, Garrels____, Stoxen____

SUPERINTENDENT RECOMMENDATION: "I move to approve the open session minutes from the February 5, 2014 special meeting of the Board of Education." Roll call 
Crosby____, Klein____, Garrels____, Miller____, Lehmann____, Stoxen____
XIV. CONSENT AGENDA
Description:  SUPERINTENDENT RECOMMENDATION: "I move to remove Miller Auto from the consent agenda and approve the consent agenda as presented." Roll call
Klein____, Crosby____, Miller____, Garrels____, Lehmann____, Stoxen____

SUPERINTENDENT RECOMMENDATION: "I move to approve the Miller Auto bill in the amount of $183.28." Roll call (Miller Abstain)
Lehmann____, Klein____, Garrels____, Crosby____, Miller____, Stoxen____
Attachments: (6)
XV. NEW BUSINESS
XV.A. Employment
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the hiring of Marlen (mar-leen) Ortiz (or-tiz) for the position of lunchroom/recess supervisor and Jill Hegyi (heg- ee) for the position of lunchroom/recess supervisor both for Richard D. Crosby Elementary School for the remainder of the 2013 - 2014 school year." Roll call 
Lehmann____, Miller____, Garrels____, Crosby____, Klein____, Stoxen____
XV.B. Transfers
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the transfer of Luis (lu-ees) Uribe (you-ree-bee) from the position of 4th grade bilingual teacher to the position of 5th grade bilingual teacher as presented."  Roll call
Lehmann____, Crosby____, Klein____, Garrels____, Miller____, Stoxen____
XV.C.  Resignations
Description:  SUPERINTENDENT RECOMMENDATION: "I move to accept the notice of resignation of from Dana (day-na) Jones effective at the end of the 2013 - 2014 school year." Roll call
Crosby____, Klein____, Garrels____, Miller____, Lehmann____, Stoxen____
XV.D. Retirement
Description:  There are no notices of retirement this month.
XV.E. Co-Curricular
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve Dylan (dill-an) Witt (wit) for the position of 1/2 stipend varsity baseball coach, Cody (coe-dee) Melson (mel-son) for the position of 1/2 stipend varsity assistant baseball coach and Brendon (bren-done) Royalty (roy-all-tee) for the position of Sophomore baseball coach all for the 2013 -2014 school year. Roll call
Lehmann____, Crosby____, Klein____, Garrels____, Miller____, Stoxen____
XV.F. Change Order
Description:  SUPERINTENDENT RECOMMENDATION: I move to approve Maneval Construction Co. Inc. change order 02B-01 for a credit of $1,215.00, Keen Concrete, Inc. change order 03A-01 for a credit of $26,150.00, Burroak Masonry, Inc. change order 04A-01 for a credit of $21,879.00, Hargrave Builders, Inc. change order 06A-01 for the additional amount of $43,769.00 and Carmichael Construction change order 09A-01 for the additional amount of $28,343.00." Roll call
Lehmann____, Garrels____, Crosby____, Miller____, Klein____, Stoxen____
XV.G. FMLA Requests
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the FMLA requests for Meaghan (meg-an) White, Keeli (key-lee) Nebergall (neb-er-gall) and Sue Finke (fink-ee) as presented." Roll call
Klein____, Lehmann___, Miller____, Crosby____, Garrels____, Stoxen____
XV.H. Fundraiser
Description:   SUPERINTENDENT RECOMMENDATION:" I move to approve the 5th grade valentine candy gram fundraiser on Feb. 10, 11 and 12, 2014 to earn money for a field trip to Chicago, IL and the Harvard High cheerleaders Mini-cheer Camp fundraiser on February 15, 16, and 18, 2014 to raise money for new warm up suits and team hoodies. " Roll call
Klein____, Crosby____, Garrels____, Miller____, Lehmann____, Stoxen____
Attachments: (1)
XV.I. 2014 - 2015 School Calendar Approval
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the 2014 - 2015 school calendar for Harvard Community Unit School District # 50 as presented." Roll call
Garrels____, Miller____, Crosby____, Klein____, Lehmann____, Stoxen____
Attachments: (1)
XV.J. 2014 Graduation Date
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve May 27, 2014 at 7:00 p.m. as the graduation date and time for the Harvard High School class of 2014." All in Favor
Motion____
Second____
Attachments: (1)
XV.K. Maintenance Grant Approval - 2nd Round
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve writing for the $50,000.00 Maintenance Grant through the Illinois State Board of Education as presented." Roll call
Crosby____, Lehmann____, Garrels____, Klein____, Miller____, Stoxen____
Attachments: (1)
XVI. COMMITTEE REPORTS
XVI.A. Administrative Compensation
XVI.B. Agriculture/Horticulture Committee
XVI.C. Building Trades Committee
XVI.D. Curriculum Committee
XVI.E. Facility Committee
XVI.F. Finance Committee
XVI.G. Insurance Committee
XVI.H. Labor Relations Committee
XVI.I. Negotiations Committee
XVI.J. New Board Member Committee
XVI.K. Policy Committee
XVI.L. Salary Schedule Committee
XVI.M. Social Media Committee
XVI.N. Strategic Goals Committee
XVI.O. Superintendent Evaluation Committee
XVII. FOIA REQUESTS
Description:  Continuation from the December 28, 2013 FOIA extension, Susan Johnson, FOIA Officer, responded to Shawn Shinneman on January 14, 2014 with a notice of denial of records due to their exemption from disclosure under FOIA. 

On January 16, 2014, Susan Johnson, FOIA Officer, received a request from Shawn Shinneman from the Northwest Herald for any documents pertaining to the resolution of remedial warning approved at the January 15, 2014 school board meeting.  This would include, but not limited to, any allegations, reports of incidents, interviews, or other investigative materials.  On January 24, 2014, Susan Johnson forwarded one record responsive to Mr. Shinneman's request which was the January 15, 2014 Resolution Authorizing Notice of Remedial Warning to Mr. Dickfoss.  There were additional records that were responsive to Mr. Shinneman's request but which were exempt from disclosure under FOIA.

On January 23, 2014, Susan Johnson, FOIA Officer, received a request from Brian D. McSherry, Director of Work Force Development, SMART Local 265 for the district policy with regards to Background Checks for people working on District property, i.e. construction workers and what disqualifies them from working on school grounds.  On January 24, 2014, Susan Johnson sent Mr. McSherry the District Bidding and Contract Requirements, Lamp Incorporated Background Check Authorization and Release Form and a copy of the Illinois School Code 17:30 School Employment.
XVIII. SUPERINTENDENT REPORT
Attachments: (1)
XVIII.A. Quality Instruction Time Presentation
XIX. BUSINESS MANAGER REPORT
XIX.A. Loss Prevention Update
Attachments: (1)
XX. DIRECTOR OF FACILITIES MANAGEMENT
XXI. ATHLETIC/ACTIVITIES DIRECTOR
XXII. READING COORDINATOR
XXIII. TECHNOLOGY REPORT
XXIV. BILINGUAL COORDINATOR
XXV. COMMUNITY OUTREACH REPORT
XXV.A. Volunteer Recruitment Update
XXVI. REVIEW OF YEARLY BOARD CALENDAR
Attachments: (1)
XXVII. ADDITIONAL MEETING DATES
Description:  Thursday, February 20, 2014 - Superintendent Evaluation Committee - 5:30 p.m.
Wednesday, March 19, 2014 - Facilities Committee - 4:00 p.m.
Wednesday, March 19, 2014 - Finance Committee - 5:00 p.m.
Wednesday, March 19, 2014 - Regular Board Meeting - 7:00 p.m.
XXVIII. ADJOURN

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