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August 21, 2013 at 7:00 PM - Regular

Agenda
I. CALL TO ORDER
II. ROLL CALL
Description:  Stoxen____, Crosby____, Klein____, Miller____, Shelton____, Garrels ____, Lehmann____
III. ENTER CLOSED SESSION - 6:00 P.M.
Description:  "I move to adjourn to closed session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees for the public body or legal counsel for the public body, of deliberations concerning salary schedules for one or more classes of employees, the setting of a price for sale or lease of property owned by the District, the purchase or lease of real property for the use of the District, including meetings held for the purpose discussing whether a particular parcel should be acquired, the discussion of minutes of meetings lawfully closed, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06, collective negotiating matters between the District and its employees or their representatives or deliberation concerning salary schedules for one or more classes of employees." Roll call
Miller____, Garrels____, Klein____, Crosby____, Lehmann____,  Shelton____, Stoxen____
IV. CLOSED SESSION ITEMS
IV.A. Employment
IV.B. Resignations
IV.C. Transfers
IV.D. Retirement
IV.E. Co-Curricular
IV.F. Personnel
IV.G. Building Trades - 811 Forrest Downs
V. RETURN TO OPEN SESSION
VI. PLEDGE OF ALLEGIANCE
VII. RECOGNITION OF VISITORS
Description:  The District 50 School Board appreciates and welcomes all visitors to tonight's meeting.  We ask that all visitors sign in so we can thank you for attending tonight's meeting.

This is the time in our meeting when we invite the public to address the school board with issues and concerns.  While the board is very interested in your comments, this is not a time for discussion or debate, so we cannot respond to comments or answer questions at this time.  However, a member of the District 50 administrative staff will follow up with you within 48 hours of this meeting to determine if you would like to discuss the comment or issue further.  So in the interest of time, we ask that you keep your comments brief and limit them to three minutes.

You should also know that since our board meetings are recorded for re-broadcast to the public, that your comments will be recorded as well.  With that in mind, we request that you keep your comments civil and professional.  We do reserve the right to stop anyone who does not comply with this request.  If you are interested in making a comment, please raise your hand.  When called on to speak, please give your name and address.  Thank you!
VIII. CLOSED SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the closed session minutes from the July 17, 2013 regular meeting as presented" Roll call
Miller____, Garrels____, Klein____, Crosby____, Lehmann____, Shelton____, Stoxen____
IX. OPEN SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the open session minutes from the July 17, 2013 regular meeting as presented." Roll call  
Garrels____, Shelton____, Miller____, Klein____, Crosby____, Lehmann____, Stoxen____
X. CONSENT AGENDA
Description:  SUPERINTENDENT RECOMMENDATION: "I move to remove Miller Auto from the Consent Agenda and approve the remaining Consent Agenda as presented." Roll call
Garrels____, Klein____, Crosby____, Shelton____, Lehmann____, Miller____, Stoxen____

SUPERINTENDENT RECOMMENDATION: "I move to approve payment to Miller Auto in the amount of $388.80 as presented." Roll call (Miller Abstain)
Klein____, Crosby____, Shelton____, Lehmann____, Miller____, Garrels____, Stoxen____
Attachments: (6)
XI. NEW BUSINESS
XI.A. Employment
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve hiring Kim (kim) Miller (mill-er) for the position of Washington School resource teacher, Nicole (nic-hole) Holmes (holems) for the position of special education aide at Washington School, Lori (lore-ee) Rudolf (rue-dolf) for the position of kindergarten dual language Spanish teacher, Cherie (share-ee) Jones (joan-s) for the position of dual language Spanish teacher, Lori (lore-ee) Saunders (saun-ders) for the position of bilingual resource teacher at Crosby, Eileen (eye-leen) Byrne (buy-ren) for the position of special education aide at Crosby, Jessica (jess-i-cah) Witt (wit) for the position of library aide at Crosby, Lauri (lore-ee) Swenson (swen-son) for the position of general music and 5th grade band teacher, Genevieve (jen-ah-veeve) Mundis (mun-diss) for the position of special education aide at Jefferson, Laura (lore-ah) Hay (hay) for the position of special education aide at Jefferson, Elissa (ee-lis-ah) Limbaugh (lim-bauh) for the position of Language Arts Lab coordinator at the Jr. High, Emily (em-eh-lee) Draffkorn (draf-corn) for the position of special education aide at the Jr. High, Crystal (kriss-tall) Hernandez (her-nan-dez) for the position of 6th grade special education aide, Amy (a-mee) Brodkorb (braud-corb) for the position of math teacher at the High school, Carol (care-all) Paul (paul) for the position of part-time science teacher at the High school, Leah (lee-ah) Wilkening (will-ken-ing) for the position of Agriculture teacher at the High school and Karen (care-in) Kruckenberg (crew-kin-berg) for the position of district Library Chairperson all for the 2013-2014 school year ." Roll call
Miller____, Lehmann____, Garrels____, Crosby____, Shelton____, Klein____, Stoxen____
XI.B.  Resignations
Description:  SUPERINTENDENT RECOMMENDATION: "I move to accept the notice of resignation from Heather (heth- er) Whaples (way-puls) from the position of pre-k aide effective August 13, 2013, Irma (er-mah) McElroy (mic- el- roy) from the position of 4th grade bilingual teacher effective August 7, 2013, Joyce (joy-ce) Brauer (brow-er) from the position of  Language Arts teacher at the Jr. High effective August 5, 2013, Mathew (math-hew) Couris (cure-is) from the position of one on one aide effective August 9, 2013 and Patrice (pah-treece) Calhoun (cal-hoon) from the position of Biology teacher effective July 31, 2103." Roll call
Klein____, Garrels____, Miller____, Lehmann____, Crosby____, Shelton____, Stoxen____
XI.C. Transfers
Description:  There are no transfer this month.
XI.D. Retirement
Description:  There are no notices of retirement this month.
XI.E. Co-Curricular
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve hiring Lindsey (lind-see) Boyette (boy-et) for the position of Jr. High jazz band advisor, Kim (kim) Miller (mill-er) for the position of Sophomore volleyball coach, Patti (pat-tee) Dalton (dahl-ton) for the shared position of Sophomore class sponsor, Jake (jake) House (hows) for the shared position of Sophomore class sponsor, Steve (steev) Torrez (tore-ez) for the position of 7th grade boys basketball coach and Samantha (Sah-man-tha) Webster (web-stir) for the position of Freshman volleyball coach all for the 2013-2014 school year." Roll call
Shelton____, Klein____, Garrels____, Crosby____, Lehmann____, Miller____, Stoxen____
XI.F. Fundraiser
Description:   SUPERINTENDENT RECOMMENDATION: I Move to approve the Harvard Soccer rodeo fundraiser on July 24, 2013 to raise money for the purchase of equipment and apparel for the soccer team, the Harvard High School girls volleyball cookbook fundraiser from August 26 through September 9, 2013 to help purchase team apparel, new equipment and help fund volleyball camp and Harvard Harmony events throughout the year to help pay for rain gear for uniforms, band lockers and a music filing system all as presented." Roll call
Klein____, Crosby____, Garrels____, Miller____, Shelton____, Lehmann____, Stoxen____
Attachments: (1)
XI.G. Change Orders
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve Alpine Demolition change order 02A-1 in the reduced amount of $44,600.00.  The contract sum before the change order was $347,000.00 with a new contract sum of $302,400.00  The Keen Concrete, Inc. change order 03A-01 in the reduced amount of $12,750.00.  The contract sum before the change order was $213,029.00 with a new contract sum of $200,279.00.  The Burroak Masonry, Inc. change order 04A-01 in the reduced amount of $40,950.00.  The contract sum before the change order was $712,100.00 with a new contract sum of $617,150.00 and the Carroll Seating change order 10A-01 in the reduced amount of $30,000.00.  The contract sum before the change order was $73,885.00 with a new contract sum of $34,885.00." Roll call
Miller____, Garrels____, Klein___, Crosby____, Lehmann____, Shelton____, Stoxen____
Attachments: (1)
XI.H. Tentative Budget
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the  releasing for public inspection the tentative budget for the Harvard Community Unit School District for the period of July 1, 2013 through June 30, 2014 as presented." Roll call
Lehmann____, Klein____, Miller____, Shelton____, Crosby____, Garrels____, Stoxen____
Attachments: (1)
XI.I. Student Assistance Program Agreement
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve entering into a contractual agreement between Rosecrance, Inc. and the Harvard Community School District pending attorney review." Roll call
Shelton____, Lehmann____, Crosby____, Klein____, Garrels____, Miller____, Stoxen____
Attachments: (1)
XI.J. Transition Committee - Discussion Only
XI.K. Athletic/Activities Mission Statement
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Athletic/Activities Mission Statement as presented." All In Favor
Motion___________
Second__________
Attachments: (1)
XI.L. Strategic Goals
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Harvard Community Unit School District 2013-14 Strategic Goals as presented." Roll call
Klein____, Miller____, Garrels____, Lehmann____ Crosby____, Shelton____, Stoxen____
Attachments: (1)
XI.M. Library Department Chair Job Description
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Library Information Specialist Chairperson job description as presented." All in Favor
Motion_______
Second_______
Attachments: (1)
XI.N. Building Trades House
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the selling price for 811 Forest Downs as presented." Roll call
Klein____, Crosby____, Shelton____, Lehmann____, Garrels____, Miller____, Stoxen____
XI.O. Administration and Non-union Support Staff Raises
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the raises for the Administrative staff and the non-union support staff as presented." Roll call
Lehmann____, Garrels____, Shelton____, Miller____, Crosby____, Klein____, Stoxen____
Attachments: (1)
XII. COMMITTEE REPORTS
XII.A. Administrative Compensation
XII.B. Agriculture/Horticulture Committee
XII.C. Building Trades Committee
Attachments: (1)
XII.D. Curriculum Committee
XII.E. Facility Committee
XII.F. Finance Committee
XII.G. Insurance Committee
XII.H. Labor Relations Committee
XII.I. Negotiations Committee
XII.J. New Board Member Committee
XII.K. Policy Committee
XII.L. Salary Schedule Committee
XII.M. Social Media Committee
XII.N. Strategic Goals Committee
XII.O. Superintendent Evaluation Committee
XIII. FOIA REQUESTS
Description:  On July 5, 2013 Susan Johnson, FOIA Officer received a request from Danielle Heaps of the Voxitatis Research Foundation requesting a press release, announcement, etc., showing the school name and title(s) of musical(s) performed  and the dates the musical(s) was (were) performed .  If the announcement did not contain the requested information, please provide either a copy of the front page, cover, title page, etc., of any program booklet used or the complete URL (web address) that provides the titles(s) and dates or simply a letter or email identifying the school, title(s) and date(s). On July 12, 2013 Susan Johnson responded with an email with a letter attached from Kimberly Stromberg, Director of Choirs for Harvard High School, containing the information.  On July 15, 2013 Danielle Heaps responded that she received the information sent.
Attachments: (1)
XIV. SUPERINTENDENT REPORT
XIV.A. District Score Presentation
XV. BUSINESS MANAGER REPORT
XVI. DIRECTOR OF FACILITIES MANAGEMENT
Attachments: (1)
XVII. ATHLETIC/ACTIVITIES DIRECTOR
Attachments: (1)
XVIII. READING COORDINATOR
XIX. TECHNOLOGY REPORT
XX. BILINGUAL COORDINATOR
XXI. COMMUNITY OUTREACH REPORT
XXII. REVIEW OF YEARLY BOARD CALENDAR
Attachments: (1)
XXIII. ADDITIONAL MEETING DATES
Description:  August 26, 2013 - 5:00 p.m. - Finance Committee Meeting
September 18, 2013 - 7:00 p.m. -  Regular meeting of the Board of Education
XXIV. ADJOURN

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