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February 20, 2013 at 4:00 PM - Regular

Agenda
I. CALL TO ORDER
II. ROLL CALL
Description:  Stoxen____, Wilhoit____, Bird____, Miller____, Klein____, Bauman____, Shelton____
III. ENTER CLOSED SESSION - 5:00 P.M.
Description:  "I move to adjourn to closed session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees for the public body or legal counsel for the public body, of deliberations concerning salary schedules for one or more classes of employees, the discussion of minutes of meetings lawfully closed, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
IV. CLOSED SESSION ITEMS
IV.A. Superintendent Evaluation
IV.B. Administration Evaluation Piece
IV.C. Employment
IV.D. Resignations
IV.E. Retirement
IV.F. Co-curricular
IV.G. FMLA Requests
IV.H. One on One Aide
IV.I. Related Service Contract
IV.J. Personnel
V. RETURN TO OPEN SESSION
VI. PLEDGE OF ALLEGIANCE
VII. RECOGNITION OF VISITORS
Description:  The District 50 School Board appreciates and welcomes all visitors to tonight's meeting.  We ask that all visitors sign in so we can thank you for attending tonight's meeting.

This is the time in our meeting when we invite the public to address the school board with issues and concerns.  While the board is very interested in your comments, this is not a time for discussion or debate, so we cannot respond to comments or answer questions at this time.  However, a member of the District 50 administrative staff will follow up with you within 48 hours of this meeting to determine if you would like to discuss the comment or issue further.  So in the interest of time, we ask that you keep your comments brief and limit them to three minutes.

You should also know that since our board meetings are recorded for re-broadcast to the public, that your comments will be recorded as well.  With that in mind, we request that you keep your comments civil and professional.  We do reserve the right to stop anyone who does not comply with this request.  If you are interested in making a comment, please raise your hand.  When called on to speak, please give your name and address.  Thank you!
VIII. CLOSED SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the closed session minutes from the January 16, 2013 regular meeting of the Board of Education as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____

SUPERINTENDENT RECOMMENDATION: "I move to withhold closed session minutes, from public disclosure, of the May 14, 2012 regular meeting, June 20, 2012 regular meeting, July 18, 2012 regular meeting, October 17, 2012 regular meeting, October 23, 2012 special meeting and the November 19, 2012 regular meeting of the Board of Education due to confidential material." Roll call
Miller____, Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____

SUPERINTENDENT RECOMMENDATION: "I move to approve the release to the public of the closed session minutes from the August 13, 2012 regular meeting, September 19, 2012 regular meeting and the December 19, 2012 regular meeting of the Board of Education." Roll call
Miller____, Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____
IX. OPEN SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the open session minutes from the January 16, 2013 regular meeting of the Board of Education as presented." Roll call (Wilhoit Abstain) 
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
X. CONSENT AGENDA
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Consent Agenda as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (7)
XI. NEW BUSINESS
XI.A. Employment
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve hiring Amanda (Ah-man-dah) Thurow (Thoo-row) for the position of special education aide at Jefferson School  and Edwing (Ed-wing) Diaz (Dee-ehs) Mora (More-ah) for the position of Title III bilingual resource teacher ." Roll call
Miller____, Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____
XI.B.  Resignations
Description:  SUPERINTENDENT RECOMMENDATION: "I move to accept the notice of resignation from Caleb (Kay-lib)Binz (Bin-z) from the position of head sophomore baseball coach effective Feb. 7, 2013, Rebecca (Rah- beck-ka)  Radtke (Rad-key) from the position of cross-categorical aide effective February 13, 2013, Scott (Sk-ah-t) Striegel (Stree-gull) from the position of Athletic/Activities Director effective June 30, 2013, Carolyn (Care-o-linn) Villarreal (Vill-ah-real) from the position of Bilingual Coordinator effective June 13, 2013, John Lally (La-lee) from the position of head girl's basketball coach effective immediately, Megan (M-egg-in) Sanchez (San-ch-ez) from the position of lunchroom aide at Crosby Elementary School effective Feb. 26, 2013 and Edna (Ed-nah) Salazar (Sal-ah-zar) from the position of 7th grade volleyball coach and sophomore girls basketball coach effective immediately." Roll call
Miller____, Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____
XI.C. Transfers
Description:  There were no request for transfers this month.
XI.D. Retirement
Description:  There are no notices of retirement this month.
XI.E. Co-Curricular
Description:  SUPERINTENDENT EVALUATION: "I move to approve Tim Haak for the position of varsity football coach, Dennis Eisele (Ice-lee), assistant varsity football coach, Todd Streit (Stir-ite), assistant varsity football coach, David Schultz (Shull-ts), head sophomore and assistant varsity football coach, Neil Schultz (Shull-ts), assistant sophomore football coach, Robert Homola (Home-ah-lah), assistant freshman/sophomore football coach, Will Benson, head freshman football coach, Brett Willhoit, boys and girls cross country coach, Julie Soutar (Suit-are), assistant boys and girls cross country coach,Dave Abel (Able), varsity boys soccer coach, Keith McCloud, assistant varsity boys soccer coach, Kim Miller, freshman volleyball coach, Donna McFarlin (Mic-far-lynn), 8th grade volleyball coach, Rich Peska (Pets-kah), boys golf coach, Doug Sijersen (Sigh-er-son), girls golf coach, Kim Fekete (Feck-ah-tee), head high school football cheerleader coach, Amber Hitney (Hit - nee), assistant high school football cheerleader coach, Joe Natale (Nah-tal-ee), varsity assistant and sophomore baseball coach and Cody (Coe-dee) Melson  and Brendon(Br-end-on)  Royalty (Roy-all-tee) splitting the stipend for freshman baseball coach." Roll call
Miller____, Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____
XI.F. FMLA Requests
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the FMLA for Lisa (Lee-sah) Frasik (Fray-sic), Annette (Ah-net) Collins (Caw-linns), Erin (Air-in) Kruckenberg (Crew-kin-berg) and Taylor (Tay-lore) Koester (Kess-ter) as presented. Roll call
Miller____, Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____
XI.G. Employee Leave
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the leave without pay for Taylor (Tay-lore) Koester (Kess-ter) for the first semester of the 2013 - 2014 school year." Roll call
Miller____, Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____
XI.H. One on One Aide
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve a one on one aide for Crosby Elementary School for the remainder of the school year." Roll call
Miller____, Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____
XI.I. Related Service Agreement
Description:  SUPERINTENDENT RECOMMENDATION: "I move to accept the Related Service Agreement between District 50 Board of Education and Related Service staff members effective July 1, 2012." Roll call
Miller____, Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____
XI.J. Library Grant Board Update
Attachments: (1)
XI.K. Awarding Construction Contracts
Description:  SUPERINTENDENT RECOMMENDATION: "I move to recommend that the following bid packages be rejected and re-bid, package 05A for steel, package 15A for plumbing, package 15C for the HVAC and package 16A for electrical." All in favor
Motion_______
Second_______
XI.L. Harvard High School Graduation Date
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve Tuesday, May 21, 2013 at 7:00 p.m. as the date and time of the graduation ceremony for the class of 2013." All in Favor
Motion_____
Second_____
Attachments: (1)
XI.M. Fundraiser
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Crosby Elementary, Jefferson School and Jr. High American Heart Association jump rope and hoops for heart fundraiser on February 25, 2013 through March 1, 2013 to raise money for the American Heart Association, the High school track and field Champion pizza fundraiser from March 15, 2013 to March 22, 2013 to raise money for track equipment, shirts/uniforms, The High School Art Department and Art Club empty bowls fundraiser on April 26 and April 27, 2013 to raise money for the Harvard Food Pantry and the High School baseball team meat and TV raffle and trivia contest on March 2, 2013 to help fund the spring trip and purchase team hats all as presented."  Roll call
 Miller____, Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____
Attachments: (3)
XII. FOIA REQUESTS
Description:  On February 8, 2013 the district received a FOIA request from Ta Shauna Shumpert requesting copies of the current custodial/janitorial service contract, the district's plan to release its next Request for Proposal for custodial/janitorial services and copies of the six most recent invoices and copy of the current contract for custodial/janitorial services.  On February 11, 2013 Susan Johnson sent an email with a letter from Business Manager, Mary Taylor explaining that the district does not contract out our janitorial services.

On January 31, 2013 the district received a FOIA request from Kate Schott of Shaw Suburban Media requesting the amount of any alternate revenue bonds issued by the district for each fiscal year from 2000 to 2012.  On February 11, 2013 Bill Clow responded informing Ms. Schott that the district did not issue alternative revenue bonds between 2000 and 2012.
XIII. SUPERINTENDENT REPORT
XIV. BUSINESS MANAGER REPORT
XIV.A. Draft of 5 Year Plan for Facilities
Attachments: (1)
XV. DIRECTOR OF FACILITIES MANAGEMENT
XVI. ATHLETIC/ACTIVITIES DIRECTOR REPORT
XVII. TECHNOLOGY REPORT
XVIII. BILINGUAL COORDINATOR
Attachments: (1)
XIX. COMMUNITY OUTREACH REPORT
XIX.A. Resolution for Harvard Community Radio
Description:  SUPERINTENDENT RECOMMENDATION: "I move to forgo the reading and adopt the resolution in Support of the FCC Issuing a License to Harvard Community Radio." Roll call
Miller____, Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____
Attachments: (1)
XX. REVIEW OF YEARLY BOARD CALENDAR
Attachments: (1)
XXI. ADDITIONAL MEETING DATE 
Description:  Wednesday, February 27, 2013 at 3:45 p.m., Labor Relations Committee
Tuesday, March 5, 2013 at 5:30 p.m., Finance Committee
Wednesday, March 20, 2013 at 7:00 p.m., Regular Board meeting
XXII. ADJOURN

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