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September 19, 2012 at 7:00 PM - Regular

Agenda
I. CALL TO ORDER
II. ROLL CALL
Description:  Stoxen____, Wilhoit____, Bird____, Miller____, Klein____, Bauman____, Shelton____
III. ENTER CLOSED SESSION - 6:00 P.M.
Description:  "I move to adjourn to closed session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees for the public body or legal counsel for the public body, the discussion of minutes of meetings lawfully closed, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
IV. CLOSED SESSION ITEMS
IV.A. Employment
IV.B. Transfers
IV.C. Resignations
IV.D. Co-curricular
IV.E. Administration Goals
IV.F. Personnel
V. RETURN TO OPEN SESSION
VI. PLEDGE OF ALLEGIANCE
VII. RECOGNITION OF VISITORS
Description:  The District 50 School Board appreciates and welcomes all visitors to tonight's meeting.  We ask that all visitors sign in so we can thank you for attending tonight's meeting.

This is the time in our meeting when we invite the public to address the school board with issues and concerns.  While the board is very interested in your comments, this is not a time for discussion or debate, so we cannot respond to comments or answer questions at this time.  However, a member of the District 50 administrative staff will follow up with you within 48 hours of this meeting to determine if you would like to discuss the comment or issue further.  So in the interest of time, we ask that you keep your comments brief and limit them to three minutes.

You should also know that since our board meetings are recorded for re-broadcast to the public, that your comments will be recorded as well.  With that in mind, we request that you keep your comments civil and professional.  We do reserve the right to stop anyone who does not comply with this request.  If you are interested in making a comment, please raise your hand.  When called on to speak, please give your name and address.  Thank you!
VIII. 2012 -2013 BUDGET HEARING
Description:  SUPERINTENDENT RECOMMENDATION: "I move to open the hearing for the 2012 - 2013 budget." Roll call
Miller____, Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____
  • Explanation of the budget
  • Questions
SUPERINTENDENT RECOMMENDATION: "I move to close the hearing for the 2012 -2013 budget." Roll call
Miller____, Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____

SUPERINTENDENT RECOMMENDATION: "I move to approve the 2012 - 2013 budget as presented." Roll call
Miller____, Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____
Attachments: (1)
IX. TECHNOLOGY REPORT
Description:  iPads in the Classroom
X. CLOSED SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the closed session minutes from the August 13, 2012 regular meeting of the Board of Education as presented." Roll call (Diana Abstain)
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XI. OPEN SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the open session minutes from the August 13, 2012 regular meeting of the Board of Education as presented." Roll call (Diana Abstain)
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XII. CONSENT AGENDA
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Consent Agenda as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (9)
XIII. OLD BUSINESS
XIV. NEW BUSINESS
XIV.A.  Resignations
Description:  SUPERINTENDENT RECOMMENDATION: "I move to accept the resignation of Jeanne Morgan from the position of World Language teacher at the Jr. High School effective August 16, 2012, Jeannette Dyson from the position of bilingual Kindergarten teacher effective August 14, 2012, Caroline Freund from the position of 6th grade special education aide effective August 23, 2012 and Julie Soutar from the position of assistant track coach effective Sept. 13, 2012." Roll call
 Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XIV.B. Employment
Description:  SUPERINTENDENT RECOMMENDATION: "I move to hire Stefanie Trulzsch for the position of special education instructional aide at the Jr. High School, Jenna Diskin for the position of special education instructional aide at the Jr. High School, Jayme Jones for the position of bilingual special education aide at Crosby Elementary School, Cathie Keegan for the position of special education instructional aide at Crosby Elementary School, Megan Sanchez for the position of lunch/playground assistant at Crosby Elementary School, Kathleen Angus for the position of district Psychologist, Sandol Scholl for the position of World Language teacher at the Jr. High School and Nancy Eike and Vicki Pilgard for the shared position of RtI coordinator as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XIV.C. Transfers
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the transfer of Alberto Juarez from the position of resource teacher to the position of second grade bilingual teacher, Amanda Campbell from the position of second grade bilingual teacher to Kindergarten dual language teacher and Karen Meyer from the position of Title 1 substitute at St. Joseph's school to part-time reading teacher at Jefferson School." Roll call
Miller____, Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____
XIV.D. Retirement
Description:  There are no notices of retirement this month.
XIV.E. Family Medical Leave
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Family Medical Leave for Jodi Roberts as needed and for Darla Ferris from September 14, 2012 to end on or before September 28, 2012." Roll call
Miller____, Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____
XIV.F. Co-Curricular
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve Amber Gratz for the position of volunteer assistant volleyball coach, Brendon Royalty for the position of varsity boys basketball coach/head sophomore coach, Joe Natale for the position of 7th grade boys basketball coach, Marcia Miller for the position of Interact co-sponsor, Larry McEnaney for the position of volunteer Jr. High basketball assistant and Todd Ramberg as volunteer High School wrestling coach assistant." Roll call
Miller____, Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____
XIV.G. Change Orders
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve Carmichael Construction Inc. change order 3-1 in the amount of $70.00 to provide larger access panels to accommodate condensation pumps supplied by HVAC contractor. The original contract sum was $29,980.00 the new contract sum is $30,050.00. Hargrave Builders Inc. change order 1-1 in the amount of $3,646.79 to provide and install lateral bracing at top of masonry walls in the amount of $1,968.87, to provided and install keyed removable mullion with electrical quick connect at entry door in the amount of $1,348.22 and to provide 4 additional room signs in the amount of $329.70. The original contract sum was $61,600.00 with a new contract sum of $65,246.79. The Blue Ribbon Electric Inc. change order 7-2 in the amount of $2,501.63 to relocate existing sprinkler flow switch and alarm bell circuitry to allow the erection of new masonry wall and to remove and relocate horn strobes and reconfigure fire alarm circuitry in the amount of $1,284.48, to remove existing outlet and reconnect circuits to allow installation of unit vents in the amount of $126.94, to remove and relocate existing circuitry at north end of corridor in the amount of $304.51, to add duplex outlets for group toilets faucet in the amount of $182.00, to relocate card reader and repair wiring in the amount of $209.06 and to re-connect re-device and re-plate the existing openings on the west wall in rooms 21, 23 and 25 in the amount of $394.64. The original contract sum amount was $100,392.00 with a new contract sum of $102,893.63 and Libertyville Tile and Carpet change order 11-1 in the amount of ($2,330.00) to provide additional cementitous underlayment to fill existing floor depressions in the amount of $670.00 and a credit allowance for additional flooring underlayment in the amount of $3,000.00. The original contract sum was $22,110.00 with a new contract sum of $19,780.00, Hargrave Builders Inc. change order 1-2 in the amount of ($9,767.85) to provide additional keying coordination and lock installation in the amount of $388.00, to provide heavy-duty threshold at exterior door in the amount of $244.15, credit allowance for labor hours not used in the amount of ($1,900.00), credit allowance for carpenter hours not used in the amount of ($3,600.00), credit allowance for miscellaneous materials in the amount of ($2,000.00) and credit for landscaping repairs not completed by contractor in the amount of ($2,900.00). The original contract sum was $65,246.79 with a new contract sum of $55,478.94."  Roll call
Miller____, Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____
XIV.H. Resolution to Transfer Funds
Description:  SUPERINTENDENT RECOMMENDATION: "I move to forgo the reading and approve the resolution to transfer excess monies in the Capital Projects fund to the Operation and Maintenance fund in the amount of $173,686.48." Roll call
Miller____, Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____
XIV.I. Fundraiser
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the taffy apple fundraiser for Jefferson School to be held from September 20th to the 28th and the "game night" fundraiser for Jefferson School to be held October 10, 2012 and March 13, 2013 as presented." Roll call
Miller____, Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____
Attachments: (1)
XIV.J. Harvard CUSD 50 Regular Board Meeting Dates
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Harvard Community Unit School District regular Board meeting dates, times and location as follows: October 17, 2012 at 7:00 p.m. at the Central Administration Center, November 21, 2012 at 7:00 p.m. at the Central Administration Center, December 19, 2012 at 7:00 p.m. at the Central Administration Center, January 16, 2013 at 7:00 p.m. at the Central Administration Center, February 20, 2013 at 7:00 p.m. at the Central Administration Center, March 20, 2013 at 7:00 p.m. at the Central Administration Center and April 17, 2013 at 7:00 p.m. at the Central Administration Center." All in Favor

Motion_________
Second________
Attachments: (1)
XIV.K. Harvard CUSD Certified Staff Salary and Benefits
Description:  SUPERINTENDENT RECOMMENDATION: 'I move to accept the salary and benefit packages for the staff as presented." Roll call
Miller____, Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____
XIV.L. Appointment of District Representative for the April 9, 2013 Consolidated Election
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve Jolyne Hayes as a representative for the Harvard Community Unit School District #50 to accept candidate requests for the April 9, 2013 consolidated election." All in Favor

Motion__________
Second_________
XV. FOIA REQUESTS
Description:  There were no FOIA requests this month.
XVI. SUPERINTENDENT REPORT
Attachments: (1)
XVI.A. Update on District Scores
XVI.B. Beginning of the year video
XVII. BUSINESS MANAGER REPORT
XVIII. DIRECTOR OF FACILITIES MANAGEMENT
XVIII.A. Renovation Update
XIX. ATHLETIC/ACTIVITIES DIRECTOR REPORT
XIX.A. Discussion of Staff Approvals
XIX.B. Chain of Command
XX. COMMUNITY OUTREACH REPORT
XXI. REVIEW OF YEARLY BOARD CALENDAR
Attachments: (1)
XXII. ADDITIONAL MEETING DATE 
Description:  Monday, Oct. 1, 2012 - 5:30 - Policy Committee
Wednesday, Oct. 10, 2012 - 5:30 - Committee of the Whole - Facilities
Wednesday, Oct. 17, 2012 - 7:00 - Regular Board Meeting
XXIII. ADJOURN

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