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January 18, 2012 at 7:00 PM - Regular

Agenda
I. CALL TO ORDER
II. ROLL CALL
Description:  Stoxen____, Wilhoit____, Bird____, Miller____, Klein____, Bauman____, Shelton____
III. ENTER CLOSED SESSION - 6:00 P.M.
Description:  "I move to adjourn to closed session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees for the public body or legal counsel for the public body, discussion of minutes of meetings lawfully closed, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
IV. CLOSED SESSION ITEMS
IV.A. Employment
IV.B. Resignations
Description:   
IV.C. Co-curricular
IV.D. Transfer
IV.E. Family Medical Leave
IV.F. Personnel
V. RETURN TO OPEN SESSION
VI. PLEDGE OF ALLEGIANCE
VII. SPECIAL RECOGNITON                
VIII. RECOGNITION OF VISITORS
Description:  This is the time when we invite the public to address the school board with issues and concerns.  In the interest of time, we ask that you keep your comments brief and limit them to three minutes.  While the board is very interested in your comments, this is not a time for discussion or debate, so we cannot respond to comments or answer questions.  We also ask that everyone keep their comments civil and professional.  We reserve the right to stop anyone who is being inappropriate in their comments.  If you are interested in making a comment, please raise your hand. The School District Administration will follow up with all speakers within 48 hours of this meeting to determine if the speaker would like to discuss the issue further. When called on to speak, please give your name, address, phone number and email address.  Thank you!
IX. CLOSED SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the closed session minutes from the December 19, 2011 regular meeting of the Board of Education as presented." Roll call 
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____

SUPERINTENDENT RECOMMENDATION: "I move to release closed session minutes from the September 21, 2011 regular meeting of the Board and the December 7, 2011 special meeting of the Board for public inspection ." Roll call 
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____

SUPERINTENDENT RECOMMENDATION: "I move to not release the closed session minutes of the June 15, 2011, July 20, 2011, August 17, 2011, October 19, 2011 and November 14, 2011 regular meetings of the Board for public inspection." Roll call
Miller____, Klein____, Wilhoit____, Bird____, Bauman___, Shelton____, Stoxen____
X. OPEN SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the open session minutes from the December 19, 2011 regular meeting of the Board of Education as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XI. CONSENT AGENDA
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Consent Agenda as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (6)
XII. OLD BUSINESS
XII.A. Research Project Agreement between MCC and Harvard District 50
Description:  This is the final agreement between MCC and Harvard District 50.  The District was represented by attorney Greg Cox due to the conflict of interest with Robbins, Schwartz, Nicholas, Lifton & Taylor.
Attachments: (1)
XIII. NEW BUSINESS
XIII.A. Employment
Description:  SUPERINTENDENT RECOMMENDATION: "I move to hire Brandon Royalty for the position of Special Education Aide and Crystal Jones for the position of Bilingual Special Education Aide both at the Jr. High as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XIII.B.  Resignations
Description:  SUPERINTENDENT RECOMMENDATION: "I move to accept the resignation of Barbara Holden from the position of special education teacher at Jefferson effective January 6, 2012 and Mike Clarke from the position of sophomore baseball coach effective January 9, 2012." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XIII.C. Transfers
Description:  There are no transfers this month.
XIII.D. Retirement
Description:  There were no retirement notices this month.
XIII.E. Family and Medical Leave
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Family Medical Leave for Kenneth Haylock from January 5, 2012 and to end on or before January 29, 2012, James Peterson from December 1, 2011 to end on or before January 27, 2012, Elise Hallett from March 26, 2012 to end on or before May 29, 2012, Jason Pederson from on or about February 2, 2012 to end on or before February 27, 2012 and Jo Carbonetti from January 9, 2012 to end on or before January 13, 2012." Roll call
 Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XIII.F. Co-Curricular
Description:  SUPERINTENDENT RECOMMENDATION:" I move to approve Joe Treml and Bill Melson as volunteer assistant baseball coaches for 2012 and for the 2012 -2013 school year to approve Tim Haak for varsity football coach, Dennis Eisele and Todd Streit as varsity assistant football coaches, David Schultz as head sophomore and varsity assistant football coach, Neil Schultz as sophomore assistant football coach, Robert Homola as freshman/sophomore assistant football coach, Will Benson as freshman football coach, Bill Melson, Nels Hanson, John Condon, Mark Schuring, Tony Demay and Ryan Frenk as volunteer assistant football coaches, Brett Willhoit as cross country girls and boys coach, Julie Soutar as cross country girls and boys assistant coach, Casey Seyller as cross country girls and boys volunteer assistant coach, Dave Able as varsity soccer coach, Keith McCloud as assistant varsity soccer coach, Debbie Robaczewski as varsity volleyball coach, Brenda Gratz as sophomore/varsity assistant volleyball coach, Megan Nolen as freshman volleyball coach, Edna Salazar as 7th grade volleyball coach, Donna McFarlin as 8th grade volleyball coach, Cody Linhart as volunteer assistant Jr. High volleyball coach, Rich Petska as boys golf coach, Doug Sijersen as girls golf coach and Melissa Laffey and Elise Hallett to share the football cheerleading coach position." Roll call
Miller_____, Klein____, Wilhoit____, Bird____,Bauman____, Shelton____, Stoxen____
XIII.G. Building Trades Committee Update
Attachments: (1)
XIII.H. First and Final Reading of New Board Policy
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the first and final reading of the new board policy as presented." Roll call
Miller____, Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____
Attachments: (4)
XIII.I. Draft of Board Calendar - Information Only
XIII.J. Board Committees - Information Only
XIII.K. Aramark Monthly Joint Review - Information Only
Attachments: (1)
XIII.L. Approve Change in Annual Fees
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the increase fees for semester milk to $30.00/semester, High School Yearbook purchase to $45.00/book and High School parking fees for East and West lots to $100.00." Roll call
Miller____,Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____
Attachments: (1)
XIII.M. Resolution to Transfer Excess Monies
Description:  SUPERINTENDENT RECOMMENDATION : "I move to forgo the reading of and adopt the Resolution to Transfer Excess Monies in the amount of $274,870.16 from the Capital Projects Fund to the Operations and Maintenance Fund as presented." Roll Call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (1)
XIII.N. Change Orders
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the change orders for R B Construction in the amount of $12,763.90, previous contract sum $211,434.20 with new contract sum of $224,198.10, Exclusive Construction in the amount of $9,170.00, previous contract sum $90,873 with new contract sum of $100,043.00, Schlinder in the amount of $961.51, previous contract sum $59,000.00 with new contract sum of $59,961.51, Hartwig in the amount of $4,860.36, previous contract sum of $45,047.51 with new contract sum of $49,907.87, MG Mechanical in the amount of $2,829.00, previous contract sum of $502,133.23 with new contract sum of $504,962.23, Carey Electric in the amount of $31,304.76, previous contract sum of $262,800.00 with new contract sum of $294,104.76, Libertyville Tile in the amount of -$2,244.00, previous contract sum was $43,479.00 with new contract sum of $41,235.00, DES Painting in the amount of $169.90, previous contract sum of $25,908.00 with new contract sum of $26,077.90, Stevens Industries in the amount of $425.00, previous contract sum of $7,850.00 with new contract sum of $8,275.00 as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____,Bauman____, Shelton____, Stoxen____
Attachments: (2)
XIII.O. Library Per Capita Grant Report to the Board
Attachments: (1)
XIII.P. Fund Raisers
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the class of 2013 "Battle Royal" fundraiser starting February 9, 2012, the Jefferson "Earth Friendly Fundraiser" from March 2 through March 16, 2012 and the Jefferson candy-gram fundraiser from February 8 through 14, 2012 as presented." Roll call
Miller____. Klein____, Wilhoit____, Bird____, Bauman____, Shelton____, Stoxen____
Attachments: (2)
XIV. FOIA REQUESTS
Description:  There were no FOIA requests this month.
XV. SUPERINTENDENT REPORT
XV.A. Strategic Goals Meeting is Scheduled for Wednesday, January 25, 2012 at 6:00 p.m.at the Central Administration Building
XV.B. School Highlight - Harvard High School
XVI. BUSINESS MANAGER REPORT
XVI.A. Facilities Plan - Information Only
XVII. DIRECTOR OF FACILITIES MANAGEMENT
XVIII. ATHLETIC/ACTIVITIES DIRECTOR REPORT
XIX. COMMUNITY OUTREACH REPORT
XX. TECHNOLOGY REPORT
XXI. ADDITIONAL MEETING DATE
XXII. BOARD SURVEY RESULTS
XXIII. ADJOURN

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