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December 19, 2011 at 7:00 PM - Regular

Agenda
I. CALL TO ORDER
II. ROLL CALL
Description:  Stoxen____, Wilhoit____, Bird____, Miller____, Klein____, Bauman____, Shelton____
III. ENTER CLOSED SESSION - 5:00 P.M.
Description:  "I move to adjourn to closed session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees for the public body or legal counsel for the public body, discussion of minutes of meetings lawfully closed, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
IV. CLOSED SESSION ITEMS
IV.A. Staff Issue
IV.B. Employment
IV.C. Resignations
Description:   
IV.D. Transfer
IV.E. Family Medical Leave
IV.F. Personnel
V. RETURN TO OPEN SESSION
VI. PLEDGE OF ALLEGIANCE
VII. HEARING FOR THE LEVY
Description:  SUPERINTENDENT RECOMMENDATION: "I move to open the public hearing on the 2010 levy"
All in Favor
Motion __________
Second __________

President Calls For Questions and Public Comments

SUPERINTENDENT RECOMMENDATION: "I move to close the public hearing on the 2010 levy."
All in Favor
Motion __________
Second __________

SUPERINTENDENT RECOMMENDATION: "I move to waive the reading and approve the resolution for the tax levy for the year 2010 as presented."  Roll call
Miller____, Klein____, Bird___, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (1)
VIII. SPECIAL RECOGNITIONS
Description:  1. Illinois State Scholars
2. Harvard Cross Country Team
3. Brett Willhoit
4. Caren MacKenzie
IX. RECOGNITION OF VISITORS
Description:  This is the time when we invite the public to address the school board with issues and concerns.  In the interest of time, we ask that you keep your comments brief and limit them to three minutes.  While the board is very interested in your comments, this is not a time for discussion or debate, so we cannot respond to comments or answer questions.  We also ask that everyone keep their comments civil and professional.  We reserve the right to stop anyone who is being inappropriate in their comments.  If you are interested in making a comment, please raise your hand.  When called on to speak, please give your name, address, and email address.  Thank you!
X. PRESENTATION - OFFICER BURTON
Attachments: (1)
XI. CLOSED SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the closed session minutes from the November 14, 2011 regular meeting of the Board of Education as presented." Roll call 
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____

SUPERINTENDENT RECOMMENDATION: "I move to approve the closed session minutes from the Dec. 7, 2011 special meeting of the Board of Education as presented." Roll call (Becky Abstain)
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XII. OPEN SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the open session minutes from the November 14, 2011 regular meeting of the Board of Education as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XIII. CONSENT AGENDA
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Consent Agenda as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (6)
XIV. OLD BUSINESS
XV. NEW BUSINESS
XV.A. Employment
Description:  SUPERINTENDENT RECOMMENDATION: "I move to hire Devin Wangler for the position of District Registrar and Kristen Lemar for the position of 1st grade bilingual teacher at Crosby Elementary school as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XV.B. Resignations
Description:  SUPERINTENDENT RECOMMENDATION: "I move to accept the resignation of Whitney Meyer from the position of Special Education Aide effective December 21, 2011 and Rebekah Tittle from the position of lunchroom aide at Crosby Elementary also effective December 21, 2011." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XV.C. Transfers
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the transfer of Celeste Mann from the position of Dean of Students at the High School to Assistant Principal at Crosby Elementary School effective July 1, 2012." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XV.D. Retirement
Description:  There were no retirement notices this month.
XV.E. Family and Medical Leave
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Family Medical Leave for James Jeschke from November 21, 2011 to end on or before February 13, 2012 to recover from surgery, Sue Schiller from January 17, 2012 to end on or before February 28, 2012 to recover from surgery." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XV.F. Co-Curricular
Description:  There were no recommendations for co-curricular staffing this month.
XV.G. Resolution Authorizing Issuance of Notice of Charges and Issuance of Notice of Hearing Rights and Authorizing Dismissal of Staff Member
Description:  SUPERINTENDENT RECOMMENDATION: "I move to forgo the reading of and approve the resolution authorizing issuance of notice of charges and issuance of notice of hearing and authorizing dismissal of Janice Bolander as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XV.H. Food Service Coordinator
Description:  SUPERINTENDENT RECOMMENDATION: "I move to extend the position of Food Service Coordinator from 6.5 hours to 8.0 hours per day and to move the position from a 9 month position to a 10 month position as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (1)
XV.I. Part Time Certified Nurse Assistant Position
Description:  SUPERINTENDENT RECOMMENDATION: "I move to hire a part time Certified Nurse Assistant for Crosby Elementary School for 3 hours per day to be paid for through additional ARRA Jobs money as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (1)
XV.J. Recommended Approval of Amended Teacher Evaluation Plan
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the 2011 Amended District's Teacher Evaluation Plan based on the July 2011 recommendation of the District's joint committee with HEA, with the effective date of August 18, 2011." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (2)
XV.K. Resolution to Transfer Excess Monies
Description:  SUPERINTENDENT RECOMMENDATION : "I move to forgo the reading of and adopt the Resolution to Transfer Excess Monies in the amount of $190,665.53 from the Capitol Projects Fund to the Operations and Maintenance Fund as presented." Roll Call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (1)
XV.L. Change Orders
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the MG Mechanical change order 6-3 in the amount of $375.23 to provide additional concrete and reinforcement for RTU-1 pad due to additional thickness of asphalt.  The original contract sum was $501,758.00 with a new contract sum of $502,133.23, the Hartwig Plumbing and Heating change order 5-2 for the amount of $1,564.00 to install double check valve backflow preventer on existing water main as required by plumbing inspector and the amount of $375.66 to install stainless steel double bowl sink with faucet in room 216 in lieu of a wall hung lavatory and electric sensor faucet.  Total change order amount is $1,939.66.  The original contract sum was $43,107.85 with a new contract sum of $45,047.51, the Weatherguard Roofing change order 2-2 in the amount of $459.28 to patch the opening in roof where existing roof hatch was removed and the amount of $727.36 to provide asphalt hip shingles at tower in lieu of metal hip materials and the amount of $2,840.00 to provide sheet metal drip flashing under new gutters to eliminate possible water penetration at existing masonry ledge.  The total amount of the change orders are $4,026.64.  The original contract sum was $125,132.00 with a new contract sum of $129,158.64. The Baseman Floors, Inc. change order 15-1 in the amount of $4,620.00 for additional patching of wood floors throughout the second floor per owner's direction.  The original contract sum was $27,600.00 with a new contract sum of $32,220.00." Roll call
Miller____, Klein____, Bird____, Wilhoit____,Bauman____, Shelton____, Stoxen____
Attachments: (1)
XV.M. Fund Raisers
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Jefferson School family roller skating night fundraiser on February 2, 2012, the Jefferson School Lights for Learning fundraiser from January 11, 2012 to February 2, 2012, the Jefferson School "The NED show" assembly and yo-yo sale from February 15, 2012 to February 22, 2012 and the Harvard High School cheerleader cupcake sale fundraiser for Jan. 21,27 and 28, 2012 all as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (2)
XV.N. District Improvement Plan
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the District Improvement Plan as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (2)
XVI. FOIA REQUESTS
Description:  Susan Johnson received a FOIA request on December 8, 2011 from the Carpenters Pension Fund of Illinois requesting copy of any certified payroll documents for Harn Construction Co. for worked performed as a contractor or subcontractor for Central Elementary School renovation between May 2011 and present. On December 9, 2011 she mailed the payment bonds and the certified payroll records to the Carpenters Pension Fund of Illinois.
XVII. SUPERINTENDENT REPORT
XVII.A. Jefferson School Update
XVII.B. Sharing Information from the Triple I Convention
Attachments: (1)
XVII.C. La Cosecha 2011
Attachments: (1)
XVII.D. Dual Language News Letter
Attachments: (1)
XVII.E. Discussion of Board Agreements
Attachments: (1)
XVII.F. Discussion of Board Committees
Attachments: (1)
XVII.G. Discussion of Board Agendas
Attachments: (2)
XVII.H. Discussion of Illinois Association of School Boards help in updating Strategic Goals
Attachments: (1)
XVII.I. Discussion of Board Meeting Monitoring Forms
Attachments: (1)
XVII.J. Discussion of "Future Agenda Items" being added to Board Agenda
XVIII. BUSINESS MANAGER REPORT
XVIII.A. Discussion of the Audit
XIX. DIRECTOR OF FACILITIES MANAGEMENT
XX. ATHLETIC/ACTIVITIES DIRECTOR REPORT
XXI. COMMUNITY OUTREACH REPORT
XXII. TECHNOLOGY REPORT
XXII.A. Discussion of Broadcasting Board Meetings on IHIGH
XXIII. ADDITIONAL MEETING DATE
XXIV. ADJOURN

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