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September 21, 2011 at 7:00 PM - Regular

Agenda
I. CALL TO ORDER
II. ROLL CALL
Description:  Stoxen____, Wilhoit____, Bird____, Miller____, Klein____, Bauman____, Shelton____
III. ENTER CLOSED SESSION - 6:00 P.M.
Description:  "I move to adjourn to closed session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees for the public body or legal counsel for the public body, discussion of minutes of meetings lawfully closed, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
IV. CLOSED SESSION ITEMS
IV.A. Employment
IV.B. Resignations
IV.C. Co-Curricular
IV.D. Family and Medical Leave
IV.E. Personnel
V. RETURN TO OPEN SESSION
VI. PLEDGE OF ALLEGIANCE
VII. SPECIAL RECOGNITIONS
Description:  Amy Beetstra - Virtual Reality Tour of Harvard CUSD Trophys
VIII. RECOGNITION OF VISITORS
Description:  This is the time when we invite the public to address the school board with issues and concerns.  In the interest of time, we ask that you keep your comments brief and limit them to three minutes.  While the board is very interested in your comments, this is not a time for discussion or debate, so we cannot respond to comments or answer questions.  We also ask that everyone keep their comments civil and professional.  We reserve the right to stop anyone who is being inappropriate in their comments.  If you are interested in making a comment, please raise your hand.  When called on to speak, please give your name, address, and email address.  Thank you!
IX. ARAMARK UPDATE - Kevin Leavy
X. CLOSED SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the closed session minutes from the August 17, 2011 regular meeting of the Board of Education as presented." Roll call  (Lance Abstain)
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XI. OPEN SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the open session minutes of July 25, 2011 special board meeting as presented." Roll call (Lance and Becky Abstain)
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____

SUPERINTENDENT RECOMMENDATION: "I move tp approve the August 17, 2011 regular meeting
 of the Board of Education as presented." Roll call (Lance Abstain)
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XII. COMMITTEE MEETINGS
XII.A. Administrative Compensation
Description:  No meeting this month.
XII.B. Ag/Horticulture
Description:  No meeting this month.
XII.C. Building Trades
Description:  No meeting this month.
XII.D. Facilities
Description:  No meeting this month.
XII.E. Finance
Description:  No meeting this month.
XII.F. Insurance
Description:  No meeting this month.
XII.G. Labor Relations
Description:  Approved minutes from the May 31,2011 meeting.  The minutes from the September 13, 2011 meeting will be included after they are approved at the November 8, 2011 meeting.
Attachments: (1)
XII.H. Policy
Description:  No meeting this month.
XIII. CONSENT AGENDA
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Consent Agenda as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (4)
XIV. OLD BUSINESS
XIV.A. Central School Renovation Update
Attachments: (2)
XV. NEW BUSINESS
XV.A. Employment
Description:  SUPERINTENDENT RECOMMENDATION: "I move to hire Brett Maas for the position of part-time custodian at Washington school, Carl Isonhart for lunchroom aide at Crosby School, Rebekah Tittle for lunchroom aide at Crosby School, Elizabeth Sanders for  special education aide at Crosby school, Taylor Koester for social worker at the Jr. High, Whitney Meyer for special education aide in the Cross Categorical classroom at the Jr. High, Jennifer Holcombe for lunch/recess aide at Jefferson School, Diana Malek-Huntley for special education aide at the Jr. High, Steve Glasder for part-time metals and welding teacher, Alberto Juarez for Title III Bilingual resource teacher, Aurea Hernandez for Pre-K secretary, Alma Pelayo for Prevention Initiative staff, Jessica Garcia for Title III aide at Crosby School, Kristi Shelton for District Registrar Records Support." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XV.B. Resignations
Description:  SUPERINTENDENT RECOMMENDATION: "I move to accept the resignations of Kristi Austin from the position of Social Worker and Liaison at the Jr. High effective August 15, 2011,  Tina Caliendo from the position of Special Education Bilingal aide effective August 23, 2011, Maria Altamirano from the position of Pre-K aide effective September 6, 2011, " Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XV.C. Family and Medical Leave
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Family and Medical Leave for Heather Greenquist for 6 to 12 weeks as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XV.D. Co-Curricular
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the hiring of Kevin Kern as 8th grade Girls Basketball coach, Mike Clarke as Varsity assistant and Sophomore Head Baseball coach all for the 2011 - 2012 school year." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XV.E. 2011 - 2012 Budget Hearing
Description:  Motion to Open the Hearing
    Motion _______
    Second_______  All in Favor
Explanation of the Budget
Questions
Motion to Close the Hearing
    Motion _______
    Second_______

SUPERINTENDENT RECOMMENDATION: "I move to approve the 2011 - 2012 budget as presented." Roll Call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (2)
XV.F. Resolution to Transfer Excess Monies
Description:  SUPERINTENDENT RECOMMENDATION : "I move to adopt and forgo the reading of the Resolution to Transfer Excess Monies in the amount of $492,732.60 from the Capitol Projects Fund to the Operations and Maintenance Fund as presented." Roll Call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XV.G. Recognition of Schools
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Recognition of Schools and authorize submission to the Illinois State Board of Education." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (1)
XV.H. Life Insurance
Description:  SUPERINTENDENT RECOMMENDATION: "I move to change the Harvard Community Unit School District life insurance carrier from Blue Cross Blue Shield Fort Dearborn to United Healthcare Life to be bundled with the Health Insurance." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (1)
XV.I. Resolution for School Construction Grant
Description:  SUPERINTENDENT RECOMMENDATION: "I move to forego the reading and approve the resolution for a school construction grant as presented." Roll call
Miller____, Klein____, Bird____,Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (1)
XV.J. Snow Removal Bid
Description:  SUPERINTENDENT RECOMMENDATION: "I move to award the snow removal bid to _____________ as presented." Roll call
Miller____,Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (1)
XV.K. Change Orders
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Weatherguard change order 2-01 to provide larger seamless gutters in lieu of the gutters specified in the amount of $1,282, original contract sum was $123,850 with a new contract sum of $125,132, Liberty Tile and Carpet, LTD change order 14-01 to provide new sheet vinyl flooring in toilet room 201 and 206 per the direction of Harvard CUSD 50 in the amount of $3,500, original contract sum was $37,979 with a new contract sum of $41,479 and RB Construction change order 1-1 in the amounts of $8,571.20 to provide and install sheet metal roof-mounted attic vents with wood curbs and $863 to provide and install non-insulated, fire-rated access door in masonry opening to provide access to crawl space, total change order amount is $9,434.20, original contract sum was $202,000 with a new contract sum of $211,434.20 as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (1)
XV.L. Fund Raisers
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Harvard Hornet Booster Club test drive fundraiser, the Jr. Class candy gram fundraiser, the High School and Jr. High Choirs cookie dough fundraiser, the Freshman Class lanyard and keychain fundraiser and their "selling dots to wear hats" fundraiser and Jefferson school's 4th grade class "game night" fundraiser as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (1)
XVI. FOIA REQUESTS
Description:  On August 24, 2011, Susan Johnson received a FOIA request for the snow removal contracts for the Harvard School District 50 for the last snow removal season that was bid from Kimberly Powers of Snow Systems, Inc.  The information was sent to Kiimberly on August 25, 2011.
XVII. SUPERINTENDENT REPORT
XVIII. BUSINESS MANAGER REPORT
XIX. DIRECTOR OF FACILITIES MANAGEMENT
XX. ATHLETIC/ACTIVITIES DIRECTOR REPORT
XXI. COMMUNITY OUTREACH REPORT
XXII. TECHNOLOGY REPORT
XXIII. ADDITIONAL MEETING DATE
XXIV. ADJOURN

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