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August 17, 2011 at 7:00 PM - Regular

Agenda
I. CALL TO ORDER
II. ROLL CALL
Description:  Stoxen____, Wilhoit____, Bird____, Miller____, Klein____, Bauman____, Shelton____
III. ENTER CLOSED SESSION - 6:00 P.M.
Description:  "I move to adjourn to closed session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees for the public body or legal counsel for the public body, the placement of individual students in special education programs and other matters relating to individual students, discussion of minutes of meetings lawfully closed, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
IV. CLOSED SESSION ITEMS
IV.A. Employment
IV.B. Resignations
IV.C. Transfers
IV.D. Retirement
IV.E. Co-Curricular
IV.F. Family and Medical Leave
IV.G. Personnel
V. RETURN TO OPEN SESSION
VI. PLEDGE OF ALLEGIANCE
VII. RECOGNITION OF VISITORS
Description:  This is the time when we invite the public to address the school board with issues and concerns.  In the interest of time, we ask that you keep your comments brief and limit them to three minutes.  While the board is very interested in your comments, this is not a time for discussion or debate, so we cannot respond to comments or answer questions.  We also ask that everyone keep their comments civil and professional.  We reserve the right to stop anyone who is being inappropriate in their comments.  If you are interested in making a comment, please raise your hand.  When called on to speak, please give your name, address, and email address.  Thank you!
VIII. CLOSED SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the closed session minutes of the July 20, 2011 regular meeting of the Board of Education as presented." Roll call  
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
IX. OPEN SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the open session minutes of July 20, 2011 regular meeting of the Board of Education as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
X. COMMITTEE MEETINGS
X.A. Administrative Compensation
Description:  No meeting this month.
X.B. Ag/Horticulture
Description:  No meeting this month.
X.C. Building Trades
Description:  Minutes from the August 3, 2011 meeting.
X.D. Facilities
Description:  No meeting this month.
X.E. Finance
Description:  Minutes from the July 25, 2011 meeting.
X.F. Insurance
Description:  Minutes from the July 12, 2011, July 18, 2011 and July 25, 2011 meetings.
X.G. Labor Relations
Description:  No meeting this month.
X.H. Policy
Description:  Minutes from the August 3, 2011 meeting.
XI. CONSENT AGENDA
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Consent Agenda as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (3)
XII. OLD BUSINESS
XIII. NEW BUSINESS
XIII.A. Employment
Description:  SUPERINTENDENT RECOMMENDATION: "I move to hire Maria Trinidad Altamirano as bilingual aide at Washington, Agustina Diaz as bilingual aide at Washington, Venecia Olson as bilingual kindergarten teacher, Maria Lopez-Galvan as first grade bilingual teacher, Allison Kreuz as bilingual kindergarten teacher,Monica Murillo as fifth grade dual language teacher, Kylie Gustafsson as third grade dual language teacher, Jennifer Cody as special education teacher, Patricia Dalton as high school english teacher, Beth Gephart as high school English as a Second Language (ESL) teacher, all for the 2011 - 2012 school year." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XIII.B. Resignations
Description:  SUPERINTENDENT RECOMMENDATION: "I move to accept the resignations of Zahidee Marcano from the position of second grade Spanish dual language teacher effective July 25, 2011, Inez Cardona from the position of third grade Spanish dual language teacher effective July 25, 2011, Arlene Slavik-Wagner from the position of special education aide effective August 5, 2011, Kim Egerstaffer from the position of grant secretary effective August 25, 2011, and Don Nolen from the position of Sophmore Baseball coach effective August 9, 2011." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XIII.C. Transfers
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the transfer of Tara Peterson from kindergarten teacher at Crosby to Pre-K teacher at Washington, Kathy Nolen from special education aide at Crosby to special education aide at the Jr. High, Robin Smith from Health Aide at Washington to Health Aide at Jefferson and Nancy McNutt from Health Aide at Jefferson to Health Aide at Washington all for the 2011 - 2012 school year." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XIII.D. Retirement
Description:  SUPERINTENDENT RECOMMENDATION: "I move to accept the retirement notice of Jo Carbonetti at the end of the 2011 - 2012 school year." All in Favor
Motion_____
Second____
XIII.E. Family and Medical Leave
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Family and Medical Leave for Jennifer Dacy as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XIII.F. Co-Curricular
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the hiring of Don Nolen as head baseball coach, Teri Lescher and Krystel Wolfe as Freshman class sponsors, Paul Brass as Jr. High student council advisor and approve Matt Creviston as volunteer assistant boys soccer coach all for the 2011 - 2012 school year." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XIII.G. Department Chair Job Description
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the department chair job description as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (1)
XIII.H. Employment of Department Chairpersons
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the hiring of Kathleen Grimm as Business chairperson, Marcia Lauzon as English chairperson, Kelly Hoguet as Family Consumer Science/Vocational Ed. chairperson, Jim Bosworth as Guidance chairperson, Katy Small as Mathematics chairperson, Becky Edinger as Physical Ed/Health/Drivers Ed. chairperson, Sara Weaver as Science chairperson, Rich Petska as Social Science/Fine Arts chairperson, Greg Aldridge as Special Education chairperson, Jennifer Dacy as World Language/ESL chairperson, Jim Ross as RtI Coordinator and Heather Trom as Special Education Liaison as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (1)
XIII.I. Resolution to Transfer Excess Monies
Description:  SUPERINTENDENT RECOMMENDATION : "I move to adopt and forgo the reading of the Resolution to Transfer Excess Monies in the amount of $146,391.34 from the Capitol Projects Fund to the Operations and Maintenance Fund as presented." Roll Call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (1)
XIII.J. November Board Meeting Date Change
Description:  SUPERINTENDENT RECOMMENDATION: "I move to change the date of the November 2011 Board meeting to Monday, November 14, 2011 at 7:00 p.m. as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XIII.K. Resolution to Authorize Signatures
Description:  SUPERINTENDENT RECOMMENDATION: "I move to adopt and forgo the reading of the Resolution Authorizing Signers on District Accounts as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (1)
XIII.L. First Reading New Board Policy
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the first and final reading of the Board policy as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (1)
XIII.M. Change Orders
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the MG Mechanical change order 6-01 to provide masonry demolition and infill openings in existing masonry walls for HVAC ductwork installations in the amount of $30,800.00 changing the contract sum from $458,389.00 to $489,189.00 and 6-02 providing and installing 8 aluminum storm resistant louvers with galvanized sheet metal plenums in existing window openings to provide attic ventilation in the amount of $12,569.00 changing the contract sum from $489,189.00 to $501,758.00 and Hartwig Plumbing change order 5-01 to replace existing deteriorated lavatories in second floor toilets and provide electronic sensor faucets in lieu of metered faucets at individual lavatories in the amount on $2,082.85 changing the contract sum from $41,025.00 to $43,107.85 as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (1)
XIII.N. 2011 - 2012 Paper Bid Approval
Description:  SUPERINTENDENT RECOMMENDATION: "I move to award the paper supply bid for  2011 -2012 to Midland Paper in the amount of $31,846.37 as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XIII.O. Fund Raisers
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Harvard High School band uniform fundraiser, Harvard High School cheerleaders t-shirt sale fundraiser, Jefferson School Kids Believe fundraiser and Jefferson School Affy Tapple fundraiser as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (4)
XIII.P. Administration Building Sign
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the sign for the Harvard Community Unit School District administration office as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XIII.Q. Police Liaison
Description:  SUPERINTENDENT RECOMMENDATION: "I move to accept the agreement with the City of Harvard and the Harvard Police Department to provide a police liaison and crossing guard to Harvard District 50 as presented," Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
XIII.R. Board Committee Appointments
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Harvard District 50 Board of Education committee chairmen as presented." All in Favor
Motion________
Second________
XIII.S. Student Handbooks
Description:  SUPERINTENDENT RECOMMENDATION: "I move to approve the Harvard High School, Harvard Jr. High School, Jefferson School and Richard D. Crosby Elementary School student handbooks as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Bauman____, Shelton____, Stoxen____
Attachments: (4)
XIV. FOIA REQUESTS
Description:  There were no FOIA request this month.
XV. SUPERINTENDENT REPORT
XV.A. Dual Language Update - Carolyn Villarreal
XVI. BUSINESS MANAGER REPORT
XVII. DIRECTOR OF FACILITIES MANAGEMENT
XVIII. ATHLETIC/ACTIVITIES DIRECTOR REPORT
XIX. COMMUNITY OUTREACH REPORT
XX. TECHNOLOGY REPORT
XXI. ADDITIONAL MEETING DATE
XXII. ADJOURN

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