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May 18, 2011 at 7:00 PM - Regular

Agenda
I. CALL TO ORDER
II. ROLL CALL
Description:  Stoxen____, Wilhoit____, Bird____, Miller____, Klein____, Stancil____, Shelton____
III. ENTER CLOSED SESSION - 6:00 P.M.
Description:  Motion to "Adjourn to closed session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees for the public body or legal counsel for the public body, the placement of individual students in special education programs and other matters relating to individual students, litigation, when an action against, affecting or on behalf of the particular District has been filed and is pending before a court or administrative tribunal, or when the District finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the closed session minutes, discussion of minutes of meetings lawfully closed, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Stancil____, Shelton____, Stoxen____
IV. CLOSED SESSION ITEMS
IV.A. Employment
IV.B. Resignations
Attachments: (1)
IV.C. Transfer
Attachments: (1)
IV.D. Family and Medical Leave
IV.E. Personnel
IV.F. Union Matters
IV.G. Student Matters
V. RETURN TO OPEN SESSION
VI. PLEDGE OF ALLEGIANCE
VII. KEVIN WRIGHT UPDATE ON "H" PROJECT
VIII. CLARISSE IFTNER - IPAD DEMONSTRATION
IX. RECOGNITION OF VISITORS
Description:  This is the time which we invite the public to address the school board with issues and concerns.  In the interest of time, we ask you to limit your comments to 3 minutes.  We will not tolerate personal attacks or inappropriate language.  If you are interested in making a comment, please stand and state your name and address.  Thank you.
X. CLOSED SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: Motion to "Approve the Closed Session minutes of the May 2, 2011 special meeting of the Board of Education as presented." Roll call (Genny, Lance and Jessica Abstain) 
Miller____, Klein____, Bird____, Wilhoit____, Stancil____, Shelton____, Stoxen____
XI. OPEN SESSION MINUTES
Description:  SUPERINTENDENT RECOMMENDATION: Motion to "Approve the Open Session minutes of the May 2, 2011 special meeting of the Board of Education as presented." Roll call (Genny, Lance and Jessica Abstain)
Miller____, Klein____, Bird____, Wilhoit____, Stancil____, Shelton____, Stoxen____
XII. COMMITTEE MEETINGS
XII.A. Board Member Committee Placements
Attachments: (1)
XII.B. Administrative Compensation
Description:  No meeting this month.
XII.C. Ag/Horticulture
Description:  No meeting this month.
XII.D. Building Trades
Description:  Meeting minutes for May 16, 2011 will be in next months packet.
XII.E. Facilities
Description:  No meeting this month.
XII.F. Finance
Description:  No meeting this month.
XII.G. Insurance
Description:  No meeting this month.
XII.H. Labor Relations
Description:  No meeting this month.
XII.I. Policy
Description:  No meeting this month.
XIII. CONSENT AGENDA
Description:  SUPERINTENDENT RECOMMENDATION: Motion to "Approve the Consent Agenda as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Stancil____, Shelton____, Stoxen____
Attachments: (6)
XIV. OLD BUSINESS
XIV.A. 2011 - 2012 Dates for Regular Board Meetings
Description:  SUPERINTENDENT RECOMMENDATION: Motion to "Approve the 2011 - 2012 regular board meeting dates as presented."  All in Favor
Motion ________
Second________
Attachments: (1)
XV. NEW BUSINESS
XV.A. Employment
Description:  SUPERINTENDENT RECOMMENDATION: Motion to "Approve the hiring Oliver Baldner for the position of Psychologist as presented " Roll call
 Miller _____, Klein____, Bird____, Wilhoit____, Stancil____, Shelton____, Stoxen____
XV.B. Resignations
Description:  SUPERINTENDENT RECOMMENDATION: Motion to "Accept the resignation of Sara Weaver from the position of varsity scholastic bowl coach effective the end of the 2010 - 2011 school year." Roll call
 Miller_____, Klein____, Bird____, Wilhoit____, Stancil____, Shelton____, Stoxen____
XV.C. Transfers
Description:  SUPERINTENDENT RECOMMENDATION: Motion to "Approve the transfer of Paul Brass to the position of 7th grade Language Arts teacher from the position of World Language teacher for the 2011 - 2012 school year." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Stancil____, Shelton____, Stoxen____
XV.D. Family and Medical Leave
Description:  SUPERINTENDENT RECOMMENDATION: Motion to "Approve the Family and Medical Leave request for Shanna Peceniak from August 22, 2011 to end on or before October 7, 2011 for the birth of her child ." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Stancil____, Shelton____, Stoxen____
XV.E. Appointment of District Treasurer
Description:  SUPERINTENDENT RECOMMENDATION: Motion to "Approve Gary Edgeton for the position of Harvard Community Unit School District treasurer for the 2011 - 2012 school year." Roll call
Miller____, Klein___, Bird____, Wilhoit____, Stancil____, Shelton____, Stoxen____
Attachments: (1)
XV.F. Resolution for Prevailing Wage
Description:  SUPERINTENDENT RECOMMENDATION: Motion to "Adopt and forgo the reading of the Resolution establishing prevailing wage for the 2011 - 2012 fiscal year." Roll call
Miller____, Klein____, Bird____, Wilhoit____,Stancil____, Shelton____, Stoxen____
XV.G. Food Service Bid
Description:  SUPERINTENDENT RECOMMENDATION: Motion to "Award the cafeterias bid to Aramark for the 2011-2012 school year as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____,Stancil____, Shelton____, Stoxen____
Attachments: (3)
XV.H. Resolution to Appoint Board Committee
Description:  SUPERINTENDENT RECOMMENDATION: Motion to "Adopt and forgo the reading of the Resolution to appoint a Central School Renovation Project Committee as presented" Roll call
Miller____, Klein____, Bird____, Wilhoit____, Stancil____, Shelton____, Stoxen____
Attachments: (1)
XV.I. Resolution to Transfer Excess Monies
Description:  SUPERINTENDENT RECOMMENDATION : Motion to "Adopt and forgo the reading of the Resolution to transfer excess monies in the amount of $210,091.58 from the Capitol Projects Fund to the Operations and Maintenance Fund as presented." Roll Call
Miller____, Klein____, Bird____, Wilhoit____, Stancil____, Shelton____, Stoxen____
Attachments: (1)
XV.J. Resolution Approving Hazardous Routes
Description:  SUPERINTENDENT RECOMMENDATION: Motion to "Adopt and forgo the reading of the Resolution of Harvard Community Unit District No. 50 , McHenry and Boone Counties, Illinois regarding the retention of approved status for hazardous routes as presented." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Stancil _____, Shelton____, Stoxen____
Attachments: (1)
XV.K. Insulation Bid for the Central Elementary School Renovation Project
Description:  SUPERINTENDENT RECOMMENDATION: Motion to "Award the Insulation Bid for the Central Elementary School Renovation Project to D&H Energy Management Company, LLC in the amount of $35,861.00 with a recommended hourly rate of $93.13." Roll call
Miller____, Klein____, Bird____, Wilhoit____, Stancil____, Shelton____, Stoxen________
Attachments: (1)
XV.L. Construction Change Orders
Description:  SUPERINTENDENT RECOMMENDATION: Motion to "Approve RB Construction change order to deduct $21,666 remaining for Carpenter Hour Allowance, deduct $20,111 for Materials Allowance balance, deduct $4,500 for remaining Street Sweeping allowance and deduct $5,000 for temporary stair allowance that was not used. Total change order amount ($51,277) Contract sum prior to change order was $1,664,796. New contract sum $1,613,519." Roll Call
Miller____, Klein____, Bird____, Wilhoit____, Stancil____, Shelton____, Stoxen____
Attachments: (1)
XV.M. Fund Raisers
Description:  SUPERINTENDENT RECOMMENDATION: Motion to "Approve the National Honor Society Bowl-a-thon for the Cystic Fibrosis Foundation at the end of May and the National Honor Society "Mooing" to raise funds for the National Honor Society scholarships from May 1, 2011 through May 15, 2011 and the Harvard Harmony car wash to raise funds for the High school bands trip to San Antonio and the Harvard football teams gold card sale to raise money for activities and equipment." All in Favor
Motion____________
Second:___________
Attachments: (1)
XVI. FOIA REQUESTS
Description:  On April 28, 2011 the District received a FOIA request from Brian McSherry requesting information pertaining to summer construction work in Harvard School District 50.  On April 29, 2011 Susan Johnson sent via email information regarding the work being done in the District and the Companies scheduled to perform the work. On April 20, 2011 the District received a FOIA request from the Northwest Herald requesting any school board resolutions terminating business manager Donna Joyce, any and all documentation pertaining to the reason for Ms. Joyce termination, any and all documentation related to the special board hearing regarding Ms. Joyce, any and all documentation related to disciplinary actions taken against Ms. Joyce, any and all documentation related to Ms. Joyce paid administrative leave, Ms. Joyce's duties at District 50 and her salary for the 2010-11 school year.  On April 26, 2011, Susan Johnson sent via email  the information that was not held in confidence due to legal issues, the Northwest Herald requested from the Public Access Bureau at the Office of the Attorney General to have the denied documentation sent to them.  On May 6, 2011 the Public Access Bureau denied their request.  On May 4, 2011 the Northwest Herald sent a FOIA request asking for any documents, reports, memos or complaints regarding missing receipts at Harvard High School, dating back to June 2003, any documentation, reports, or memos regarding action taken on missing receipts at Harvard High School, dating back to June 2003, any documentation, reports, memos or complaints regarding student exposure to asbestos mastic, any documentation, reports, or memos regarding action taken on student exposure to asbestos mastic, any documentation, reports, memos or complaints regarding the splitting of bids, any documents relating to snow removal payments, including the snow removal contract and documentation for all payment for rental of snow removal equipment, dating back to 2003.  Susan Johnson has requested an extension of time to May 18, 2011.
XVII. SUPERINTENDENT REPORT
XVII.A. School Update - High School - Rob Zielinski
XVIII. BUSINESS MANAGER REPORT
XIX. DIRECTOR OF FACILITIES MANAGEMENT
XIX.A. Honeywell 10 Year Savings Summary
Attachments: (1)
XIX.B. Central Renovation
XIX.C. Crosby Update
XIX.D. Construction Grant Application
XX. ATHLETIC/ACTIVITIES DIRECTOR REPORT
XX.A. Drug Testing Update
XXI. COMMUNITY OUTREACH REPORT
XXII. TECHNOLOGY REPORT
XXIII. ADDITIONAL MEETING DATE
XXIV. ADJOURN

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