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March 21, 2022 at 7:30 PM - Regular Meeting

Agenda
1. Call to Order at 7:30 P.M.
2. Roll Call
3. Public Hearing to Consider Granting Property Tax Abatement
3.1. Motion to Open the Public Hearing to consider Granting Property Tax Abatement
Description:  Suggested Board Action:  Motion by Board Member ______________ and seconded by ___________________  to open the Public Hearing to consider Granting Property Tax Abatement.

Proposed Property Tax Abatement Bond Presentation provided by the District's Financial Consultant Mr. Matthew Hammer of Ehlers & Associates.
(Attachment)
Attachments: (1)
3.2. Opportunity for Public Comment
Description:  If you desire to comment during this portion of the public hearing, please comment in the ZOOM "CHAT BOX", or in-person, or by e-mailing the Superintendent's email address:
lguggisberg@greenbush.k12.mn.us
3.3. Motion to Close the Public Hearing to consider Granting Property Tax Abatement
Description:  Suggested Board Action:  Motion by Board Member ______________ and seconded by ___________________  to close the Public Hearing to consider Granting Property Tax Abatement.
4. Listening Session relating to the school board Agenda
Description:  All speakers are asked to complete the Listening Session Sign-in Form including as much detail as possible and including a printed / written copy of your presentation if one is available. This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Greenbush Middle River employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff.

Each speaker will have five (5) minutes to speak: speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed.  Please begin your presentation by stating your name and topic only.
In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time today to attend this meeting and share your concerns and suggestions.
5. Recommendation to add items to the agenda from Board members or School Administrators
6. Approval of Agenda
6.1. A motion was made by Board member  ____________________, seconded by ____________________ to approve the agenda of the March 21, 2022 Regular Board Meeting as presented/amended.
7. Minutes
7.1. A motion was made by Board Member  ____________________, seconded by ____________________ to approve the minutes of the preceding regular meeting of February 28, 2022.
Description:  see attached
8. Business Services
8.1. A motion was made by Board Member  ____________________, seconded by ____________________ to approve the payment of bills check #39084 through #39156 for a total of $143,324.22 and Purchasing Card electronic payments dated February 7, 2022 and Electronic Funds Transfers as submitted.
Attachments: (3)
8.2. Treasurer's Report
Description:  attached
Attachments: (1)
8.3. Greenbush Middle River School District Budget to Actual Expenditure Report  (as previously requested by board member to provide on monthly basis).
Description:  Budget consists of 6 fund balances:

o  01 General Fund
o  02 Food Service
o  04 Community Services
o  07 Debt Redemption
o  08 Scholarships
o  09 Student Activities
• *see attached
 
Attachments: (1)
9. Significant School Events and Communication:
9.1. Board acceptance of donation to the School
Description:  Annoynomous Donor .....................................  $1,000 to be applied towards unpaid lunch accounts

Suggested Board Action:   Motion by Board Member _______________ and seconded by ______________________ to accept the annoynomous $1,000.00 donation to the school.
10. Old Business
10.1. Resolution Granting Property Tax Abatement
Description:  RESOLUTION RELATING TO PROPERTY TAX ABATEMENT FOR PARKING LOT PROJECTS; GRANTING THE ABATEMENT

see attached resolution as provided by legal counsel
 
Attachments: (1)
10.2. Intent Resolution Related to the Issuance of the School District’s Tax Abatement Bonds.
Description:  RESOLUTION STATING THE INTENTION OF THE SCHOOL BOARD TO ISSUE GENERAL OBLIGATION TAX ABATEMENT BONDS, SERIES 2022A, IN THE AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $150,000; AND TAKING OTHER ACTIONS WITH RESPECT THERETO
Resolution as provided by legal counsel
Attached:  Resolution
Attached:  Pre-Sale Report
Attachments: (2)
10.3. Resolution to approve Parking Lot Replacement Project Memorandum of Understanding with Roseau County 
Description:  See attached Memorandum of Understanding between the GMR School District and Roseau County as it relates to a Parking Lot Replacement Project.

Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District No. 2683 (Greenbush-Middle River) was held in the School District on March 21, 2022, at 7:30 o'clock p.m.
The following members were present:   
and the following were absent:  
Board Member ______________ introduced the following Resolution and moved its adoption:

RESOLUTION APPROVING MEMORANDUM OF UNDERSTANDING BETWEEN GREENBUSH MIDDLE RIVER SCHOOL DISTRICT #2683 AND ROSEAU COUNTY
REGARDING GREENBUSH SCHOOL PARKING LOT PAVING PROJECT


MEMORANDUM OF UNDERSTANDING

BETWEEN GREENBUSH MIDDLE RIVER SCHOOL DISTRICT #2683 AND ROSEAU COUNTY
REGARDING GREENBUSH SCHOOL PARKING LOT PAVING PROJECT


This Agreement is made and entered into by and between the GMR SCHOOL DISTRICT #2683, under the laws of the State of Minnesota hereinafter referred to as the "District", and ROSEAU COUNTY, State of Minnesota hereinafter referred to as the "County", and collectively referred to as the "parties." The parties enter into this Agreement as of the date of execution by both parties, for the purposes and under the terms contained herein. 

WHEREAS Minnesota Statute Section 471.59 provides for cooperation between governmental units.

WHEREAS the parties are responsible for the construction and maintenance of parking lots, highways, roads, streets, bridges and ditches and it is in the public interest for the parties to cooperate and to reduce duplicative activities.

WHEREAS the purpose of this Agreement This agreement is to create a framework for roles and responsibilities between the County and the District, regarding parking lot paving for the Greenbush School, the "Site". 

WHEREAS, the District would like their parking lot paving project bid with the 2022 County paving projects.  The District is in favor of combining the Greenbush School Parking Lot Paving with the County Paving Projects to reduce cost liability.

NOW, THERERFORE, in consideration of the mutual covenants contained herein it is agreed as follows:

1.         County Obligation.  
a. County will prepare the project plans and specifications for the joint project incorporating both the County and District project information.  The County shall submit the plans to the MnDOT Office of State Aid for approval.

b. County will advertise and receive bids for the project.  Prior to awarding the bid, the County Engineer shall request the State Aid Engineer to concur with the selection of the lowest responsible bidder and of the proposed project cost.

c. County will make all contractor payments and be responsible for the administration of the project.

2.         District Obligation.
a. District will ensure that the proper documentation is available for payments and reimbursements. 

b. District shall be responsible for the inspection of their portion of the work, unless the District contracts the County to perform inspections, through a separate agreement therefore

c. District shall communicate with the public regarding construction at the Site and shall be responsible for alternative parking during the construction period.
d. District shall be responsible for safety and liability concerns for construction on Site at the District.

3.         County is not liable for deficient work, project warranty for construction on Site at the District.

4.         Upon completion of the project, the County shall invoice the District for their share of the construction and engineering costs of the project at the Site.

5.            Acknowledgment.  The parties acknowledge that they have read, understand and accept this Agreement and this agreement constitutes the entire agreement between them and supersedes all other communications, written or oral, relating to the subject matter of this Agreement.
IN WITNESS WHEREOF the District has caused this Agreement to be executed by its Chairperson/Superintendent by the authority of its governing body by a duly adopted resolution on
This the 21st day of March, 2022
Roseau County has caused this Agreement to be executed by its Chairperson and the County Auditor-Recorder pursuant to the authority of the Board of Commissioners by motion adopted on:
This the             day of                    , 2022.

CITY OF ROSEAU                                            ROSEAU COUNTY

By:_/s/ Shane Kilen________                  By:_________________________
      Chairperson                                                   Board of Commissioners Chair

By:_/s/ Larry Guggisberg____                 Attest:______________________
      Superintendent                                                 County Administrator
         

                                                            And:_______________________
                                                                                     County Auditor-Recorder

                                                                            Approved as to form:

                                                                           ________________________
                                                                                   County Attorney/Date

                                                                       
The motion for the adoption of the foregoing resolution was duly seconded by Member ___________, and upon vote being taken thereon, the following voted in favor thereof:

and the following voted against the same;  
whereupon said resolution was declared duly passed and adopted.






 
Attachments: (1)
10.4. Superintendent Search
Description:  School Board and MSBA report
(Attachment:  vacancy flyer)
Attachments: (1)
10.5. Greenbush Middle River 2022 - 2023 School Calendar
Description:  The proposed Greenbush Middle River 2022 - 2023 School Calendar (Exhibit A) was introduced as a single option to the Board during the February regular meeting.  Since then, the proposed calendar has been distributed to teachers for their review and also distributed to parents attending Parent-Teacher Conferences on March 14, 2022.  

Suggest Board Action:  Motion by Board Member _______________ and seconded by _________________ to approve the Greenbush Middle River 2022 - 2023 School Calendar as indicated in Exhibit A.
Attachments: (1)
11. New Business:
12. Accept resignation of part-time high school Science Teacher
Description:  Motion by Board Member __________________ and seconded by ___________ to accept the resignation of part time [.50] FTE high school Science Teacher Mrs. Carol Rhen.
13. Reports:
13.1. Superintendent
Description: 

 
13.1.a. Report on September 9, 2022 fuel oil tank leak
Description:  On or about Sept. 9, 2022, approximately 1,000 gallons of fuel oil leaked from a tank located on the east side of the High School.   The cause for the leak was determined to be a faulty underground valve.

The School self-reported the fuel leak to the MN Pollution Control Agency (MPCA).
Between Sept. 9 to the present, a vendor has been in Greenbush intermittently to address the leak.  

From Sept. 9 to March 14, the vendor was responding to the fuel leak in an Emergency Response mode.   

The MPCA has determined additional work is necessary, including soil and water sampling, vapor intrusion (into the school).   These efforts will be on-going.

Expenses for reimbursement for the fuel oil leak have been submitted to the State of MN Petrofund.  To date, total expenses are $89,000.  The school was recently notified that partial reimbursement of $59,000 is forthcoming.

 
13.2. Principal
Description: 
 
13.2.a. Report on Joint Sports Meeting
13.2.b. Report on start-up of Spring Sports
13.2.c. Scholastic Book Fair
14. Adjournment
Description: 
Motion by__________________        Second by ____________________ to ADJOURN
15. Communications
Description: 
                
  • MAKE-UP instructional day for students and staff on April 18, 2022
  • Regular April School Board Meeting - April 18, 2022 @ 7:30 p.m. in GMR School Library

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