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January 24, 2022 at 7:30 PM - Regular January 2022 Meeting

Agenda
1. Call to Order at 7:30 P.M.
2. Roll Call
3. Organization of School Board
Description:  Minnesota Statute requires the School Board to elect its officers for the new calendar year at its first regular meeting in January. 

An "Acting Clerk" (as selected by the Board - typically the previous Clerk if "still on the Board") will record the minutes until a Clerk is selected by the Board.

After the roll call is taken, an "Acting Chair" (as selected by the Board - typically the previous Chair if "still" on the Board) will request nominations for the position of Chair of the Board.  Parliamentary procedure does not require a nomination to be seconded. 

Nominations are solicited by asking (three times) for "nominations from the floor for the position of Chair of the Board." 

After all nominations are heard, the acting-chair will announce that "nominations are closed" and a vote will be taken by requesting "those in favor of ______________ for the position of Chair of the Board signify by saying "aye" - those opposed signify by saying the same sign "aye".  The candidate with the highest vote total shall be elected to the office.  After the election, the newly elected Chair of the Board shall preside over the nominations and election of the other school board officers. 
4. Nominations for School Board Chair
Description: 
Nominations for School Board Chair : _____________________________________

Nominations for School Board Chair : _____________________________________

Nominations for School Board Chair : _____________________________________

After all nominations are heard, the Chair will announce that "nominations are closed" and a vote will be taken by requesting "those in favor of ______________ for the position of Chair of the Board signify (roll call vote) by saying "aye" - those opposed signify by saying the same sign "aye".  The candidate with the highest vote total shall be elected to the office.  
Roll Call Vote
4.2. Nominations for School Board Vice Chair 
Description:  Nominations for School Board Vice Chair : _____________________________________

Nominations for School Board Vice Chair : _____________________________________

Nominations for School Board Vice Chair : _____________________________________

After all nominations are heard, the Chair will announce that "nominations are closed" and a vote will be taken by requesting "those in favor of ______________ for the position of Vice-Chair of the Board signify (roll call vote) by saying "aye" - those opposed signify by saying the same sign "aye".  The candidate with the highest vote total shall be elected to the office.  
Roll Call Vote
5. Nominations for School Board Clerk
Description:  Nominations for School Board Clerk : _____________________________________

Nominations for School Board Clerk : _____________________________________

Nominations for School Board Clerk : _____________________________________

After all nominations are heard, the Chair will announce that "nominations are closed" and a vote will be taken by requesting "those in favor of ______________ for the position of Clerk of the Board signify by saying (roll call vote)"aye" - those opposed signify by saying the same sign "aye".  The candidate with the highest vote total shall be elected to the office.  After the election, the newly elected Clerk of the Board shall begin duties of Clerk (eg:  Board Minutes) effective immediately.
Roll Call Vote
6. Nominations for School Board Treasurer
Description:  Nominations for School Board Treasurer : _____________________________________

Nominations for School Board Treasurer : _____________________________________

Nominations for School Board Treasurer : _____________________________________

After all nominations are heard, the Chair will announce that "nominations are closed" and a vote will be taken by requesting "those in favor of ______________ for the position of Treasurer of the Board signify (roll call vote) by saying "aye" - those opposed signify by saying the same sign "aye".  The candidate with the highest vote total shall be elected to the office.
Roll Call Vote  
7. Designation of date & time for Regular monthly meetings.
Description:  Suggested Board Action:   Motion by __________seconded by ____________ to designate the third Monday of the month at 7:30 p.m. as the official day & time for the regular monthly meeting of the Board unless change is necessitated by unforeseeable events.  
Roll Call Vote
8. Designation of School District legal counsel
Description:  Designate the Law Firm of Rupp, Anderson, Squires & Waldspurger as the School District’s Legal Counsel.  The individuals authorized to contact legal counsel include the Board Chair and the Superintendent or a school staff member given authorization from the Board Chair or Superintendent.   (John P. Edison, PA has been the specific attorney for the GMR School District)>

Suggested Board Action:   Motion by __________seconded by ____________  to designate the Law Firm of Rupp, Anderson, Squires & Waldspurger as the School District’s Legal Counsel.
Roll Call Vote
9. Designation of official depositories for school funds.
Description:  Suggested Board Action:     Motion by _______________ seconded by ______________ to designate Border Bank and the Minnesota School Board Liquid Asset Fund as official depositories for school funds. 
Roll Call Vote
10. Designation of Official School Newspaper
Description:  A motion was made by ____________________ , seconded by ____________________ to approve The Tribune of Greenbush, MN and The Honker of Middle River, MN as the designated official school newspapers.
Roll Call Vote
11.  en masse Selection of Board ad hoc committee representation:
Description:   en masse Appointment of Board ad hoc committee representative(s) for:

       a. Badger / Greenbush Middle River Joint Sports Board: Principal Sharon Schultz & ____________

       b. Negotiation Committees:
Representatives for the School Board will be chosen at the time an employee group requests negotiations to commence.   Board representatives for each committee negotiates with employee group(s), reports progress to the school board, and makes recommendations to the school board regarding employee agreement(s).   
 ________________

       c. Meet and Confer Committee:
Representatives for the School Board will be chosen at the time an employee group requests a meeting.  
 ________________

        d. MN School Boards Association (MSBA) legislative liaison:  ________________

        e.  Community Education Advisory Council:
__________________
12. Rotation of assignments for 2022 Board auditing committee
Description:  Board members will be partnered with another Board member throughout the 2022 calendar year to review bills prior to each regular board meeting. 
Review the attached schedule and let me know if you have any conflicts.
see attached
Attachments: (1)
13.  Establish School Board Compensation.
Description:   A motion was made by ____________________ , seconded by ____________________ to approve $67.50 per meeting for attendance at school board meetings, $135.00 per full day or $67.50 per half day for attendance at board workshops or conventions; and the positions of Board Chair and Clerk to receive an annual officer payment of $270.00.
Roll Call Vote
14. Listening Session
Description:  All speakers are asked to complete the Listening Session Sign-in Form including as much detail as possible and including a printed / written copy of your presentation if one is available. This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Greenbush Middle River employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff.

Each speaker will have five (5) minutes to speak: speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed.  Please begin your presentation by stating your name and topic only.
In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time today to attend this meeting and share your concerns and suggestions.
15. Recommendation to add items to the agenda from Board members or School Administrators
16. Approval of Agenda
16.1. A motion was made by  ____________________, seconded by ____________________ to approve the agenda of the January 24, 2022 Regular Board Meeting as presented/amended.
17. Minutes
17.1. A motion was made by  ____________________, seconded by ____________________ to approve the minutes of the preceding regular meeting of December 20, 2021.
Description:  see attached
Attachments: (1)
18. Business Services
18.1. A motion was made by  ____________________, seconded by ____________________ to approve the payment of bills check #38882 through #38966 for a total of $195,823.89 and Purchasing Card electronic payments dated December 7, 2021 and Electronic Funds Transfers as submitted.
Description:  Attachments
Attachments: (3)
18.2. Treasurer's Report
Description:  See attached
Attachments: (1)
18.3. Greenbush Middle River School District Budget to Actual Expenditure Report  (as previously requested by board member to provide on monthly basis).
Description:  Budget consists of 6 fund balances:

o  01 General Fund
o  02 Food Service
o  04 Community Services
o  07 Debt Redemption
o  08 Scholarships
o  09 Student Activities
• *see attached
Attachments: (1)
Attachments: (1)
19. Significant School Events and Communication:
19.1. Board acceptance of donations to the School
Description:  Mary Kuznia & Kuznia Family in Memory of Dale Kuznia.................. $2,900 for the construction of a playground storage shed.

Burkel Grain donated hauling two semi loads of infield dirt (agrilime) to the Girls Softball program.

LifeCare Foundation donation to Softball Field Restroom improvements.... $2,500

Suggest Board Action:  Motion by Board member _____________ and seconded by _________________ to accept the donations and / or services to the school from the Kuznia Family, Life Care and Burkel Grain.

 
19.2. Paraprofessional Recognition Week in the State of Minnesota.
Description:   Governor Walz has proclaimed the week of January 24-30, 2022, as Paraprofessional Recognition Week in the State of Minnesota.

Paraprofessionals have stepped up in so many ways during the pandemic and we are grateful for their commitment to meeting the needs of students. 

Thank you!
19.3. Bus Driver Appreciation Day
Description:  Bus Driver Appreciation Day is February 23, 2022.

The purpose of School Bus Driver Appreciation Day is to recognize school bus drivers for their efforts to go above and beyond in order to transport students safely to school and school activities.
20. Old Business
20.1. Superintendent Search
Description:  MSBA reports legal work is being done in the background and will have such agreements soon.
Attachments: (1)
21. New Business:
21.1. Facility improvements (Summer 2022)
Description:  School Parking Lot 
   Funding options presented by Matthew Hammer of Ehlers & Associates
           (see attached)

Facility Improvement Projects for consideration - Long Term Facilities Maintanance (LTFM)

Replacement of heat system
Replacement of softball bathrooms
Replacement of storage shed on east side of school


 
22. Reports:
22.1. Superintendent
22.1.a. Delivery of New School Bus
Description:  The GMR Transportation Dept. received delivery of a new school bus.

The new 65 passenger bus is the district's first gasoline bus.  The bus was purchased with Federal ESSER II funds.  see attached
Attachments: (1)
22.1.b. State of MN 2022 Legislative Session is scheduled to convene @ noon on Jan. 31, 2022.
Description: 

State economic forecast predicts $7.7 billion surplus, the largest budget surplus in the history of the state

Fueled by "extraordinary growth" in income, consumer spending and corporate profits, Minnesota is predicted to have a $7.7 billion budget surplus for the fiscal 2022-23 biennium.


Source:  House of Representatives   State economic forecast predicts $7.7 billion surplus.   By Jonathan Mohr    December 7, 2021      retrieved on January 19, 2022


Options for surplus include:   Bonding Bill, Supplementary Funding, or return funds to to "over-taxed" citizens.

NOTE:  A portion of the projected surplus is required by statute to go to Minnesota’s budget reserve

"Page" Amendment to MN Constitution

 "The amendment — which would make it the "paramount duty" of the state to provide all children in Minnesota with a quality public education — will require a majority vote of the state House and Senate to get on the ballot this fall." 


source:  Why a new push for the ‘Page Amendment’ could end up being one of the 2022 Legislature’s biggest fights.  By    www.MNNPOST retrieved on January 19, 2022

Attachments: (1)
22.2. Principal
22.3. Vaccination for Students as provided by the MN Dept. of Health
Description:  As an option for parents, the MN Dept. of Health provides information (and incentive) for students [age 5 - 11] to get vaccinated.
(attached)
Attachments: (1)
23. Adjournment
Description: 
Motion by__________________        Second by ____________________ to ADJOURN
24. Communications
Description: 
                
  • Regular February School Board Meeting - February 28, 2022 @ 7:30 p.m. in GMR School Library

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