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May 17, 2021 at 7:30 PM - Regular Meeting

1. Call to Order at 7:30 P.M.
2. Roll Call
3. Listening Session
Description:  All speakers are asked to complete the Listening Session Sign-in Form including as much detail as possible and including a printed / written copy of your presentation if one is available. This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Greenbush Middle River employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff.

Each speaker will have five (5) minutes to speak: speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed.  Please begin your presentation by stating your name and topic only.
In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time today to attend this meeting and share your concerns and suggestions.

Due to the COVID-19 outbreak, members of the public may wish to email Board communication(s) to <>
4. Recommendation to add items to the agenda from Board members or School Administrators
5. Approval of Agenda
5.1. A motion was made by  ____________________, seconded by ____________________ to approve the agenda of the May 17, 2021 Regular Board Meeting as presented/amended.
Description:  Roll Call Vote
6. Minutes
6.1. A motion was made by  ____________________, seconded by ____________________ to approve the minutes of the preceding regular meeting of April 19, 2021.
Description:  see attached
Roll Call Vote
Attachments: (1)
7. Business Services
7.1. A motion was made by  ____________________, seconded by ____________________ to approve the payment of bills check #38166 through #38258 for a total of $110,390.67 and Purchasing Card electronic payments dated April 6, 2021 and Electronic Funds Transfers as submitted.
Description:  Roll Call Vote
Attachments: (3)
7.2. Treasurer's Report
Description:  see attached 
Attachments: (1)
7.3. Greenbush Middle River School District Budget to Actual Expenditure Report  (as previously requested by board member to provide on monthly basis).
Description:  Budget consists of 6 fund balances:

o  01 General Fund
o  02 Food Service
o  04 Community Services
o  07 Debt Redemption
o  08 Scholarships
o  09 Student Activities
• *see attached
Attachments: (1)
8. Significant School Events and Communication:
8.1. Board acceptance of donations to the School & recognition of direct donations to specific school program.
Description:  Arlys O. Graff Trust donation to One-Act Play ................$751.34.
Arlys O. Graff Trust donation to Music Dept. for classroom set of Ukuleles and Snare drum ................................................... ................$1,434.98
Anonymous Donation to School Library/Media Center  .................... $3,000.00
Anonymous Donation to School (unspecified program)   .................. $10,000.00
Jessica & Troy Foss donation to Chain Link Fence Messaging supplies ............ $800.00
Alvin Kvaal donation to First Robotics.................................................$100.00

Roll Call Vote
9. Old Business
9.1. Resolution conveying parcel(s) of real estate conveyed by ISD #2683 in December 2000 that is no longer needed and has been abandoned by the School District for school purposes.
Description:  A title opinion on a parcel(s) of real estate, that was conveyed by School District ISD #2683 in December 2000 that is no longer needed and was abandoned by the School District for school purposes.  
The law office (Moren Law Office of Roseau) providing a Title Opinion indicates a Resolution of the School Board for the land deed (see attached) is not on record.  A resolution deeding the property needs to be filed in order to comply with Minnesota Title Standards.

See attached resolution as provided by the Law Office of Patrick D. Moren.
Attachments: (2)
9.2. Updates to Minnesota COVID-19 response
  • as per Governor Walz announcement on May 6, 2021
  • as per Centers for Disease Control & Prevention website announcement on May 13, 2021
  • as per Governor Walz announcement on May 13, 2021

see attached MN Dept. of Education communication - May 6, 2021
On May 13, 2021 the Centers for Disease Control & Prevention <>  posted on their website... 

see attached MSBA communication - May 14, 2021 
  • "If you are fully vaccinated, you can resume activities that you did prior to the pandemic.
  • Fully vaccinated people can resume activities without wearing a mask or physically distancing, except where required by federal, state, local, tribal, or territorial laws, rules, and regulations, including local business and workplace guidance."
The new guidance still calls for wearing masks in crowded indoor settings like buses, planes, hospitals, prisons and homeless shelters, but will help clear the way for reopening workplaces, schools, and other venues — even removing the need for masks or social distancing for those who are fully vaccinated.
The CDC will also no longer recommend that fully vaccinated people wear masks outdoors in crowds.

The CDC continues to recommend people get the COVID vaccination.

Attachments: (2)
9.3. Recommendation to resume public attendance at School Board Meetings
Description:  This agenda item is in consideration of less restrictive COVID-19 safety guidelines released by Governor Walz on May 6, 2021.  

Public health safety measures were implemented in MN when the COVID-19 pandemic started in March 2020.  Throughout the pandemic, GMR School Board public meetings have been mostly held with Board members being in-person with separate tables, plexi-glass on tables, masks and hand sanitizer available.

The School Board public meetings were also held virtually (ZOOM) under a provision in state law allowing public bodies to do so when it’s not "practical or prudent" to meet in-person.

The school administration recommends the Board 
revert to pre-pandemic public attendance at School Board Meetings.   Meetings should be held in the school cafeteria which can provide social distancing for attendees.   This includes requiring attendees to sign-in not only for noting presence at the school board meeting but also for contact-tracing purposes.

Possible Board Action:  Motion by Board ____________ and seconded by _______________________ to revert to pre-pandemic public attendance at School Board Meetings effective with the regular June 2021 School Board meeting.

Roll Call Vote
9.4. School Operating Referendum - November 2, 2021
10. New Business:
10.1. Accept resignation of Special Education Teacher
Description:  Accept resignation of Elementary Special Education Teacher Mrs. Karis Musker as per submitted letter.

Motion by Board member _____________ and seconded by _______________ to approve the resignation of Mrs. Karis Musker at the conclusion of the 2020-2021 school year.

Roll Call vote
10.2. Summer School Enrichment Programming (Funded by Federal Elementary & Secondary Emergency Relief [ESSER] funds)
Description:  Principal Schultz will report on Summer School programming (Funded by State and / or Federal Elementary & Secondary Emergency Relief [ESSER] funds).
NOTE:  The MN Legislature will go into Special Session in June 2021 to finalize the MN State Budget for 2021-2022 and 2022-2023.  

Motion by Board Member __________________ and seconded by ______________ to approve Summer School programming funded by State and / or Federal Elementary & Secondary Emergency Relief [ESSER] funds.

Roll Call Vote
10.3. Approve renewal of Group Health and Hospitalization Insurance for eligible employees
Description:  Excerpt from April 19, 2021 School Board meeting:  As per Employee Agreement(s), the GMR School District provides group health and hospitalization insurance to eligible employees.  Three bids were received to host the GMR group health and hospitalization insurance effective July 1, 2021 through June 30, 2023.

On or before March 30, 2021 Group H & H Insurance bids were received from:
1) Public Employee Insurance Program (PEIP);
2) NW Service Cooperative (administered by Blue Cross / Blue Shield); and
3) Blue Cross / Blue Shield

Bids were opened before school on April 1, 2021 in the presence of the Supt. of School and three GMR-EA members.

On April 16, the Supt. met with three members of the GMR-EA to review the bid results.

GMR-EA will continue to review bids and sample the wishes of the local Association.

Members of the GMR-EA desire to remain with PEIP.  The increase in premium of Group Health & Hospitalization insurance over the preview year is 7%.  As per working Agreement, the District paid group H & H benefit to eligible teachers is $7,500 per school year,

(Non-)GMR-EA school employees eligible for group health & hospitalization insurance will continue with the NW Service Cooperatives' group health & hospitalization insurance program.  The increase for 2021-2022 over the previous plan year is 2.5%.

Motion by Board Member _______________________ and seconded by _______________ to renew group Health & Hospitalization Insurance for eligible teachers with Public Employee Insurance Program (PEIP) and renew group Health & Hospitalization Insurance for eligible Administrators with the NW Service Cooperative.
Roll Call Vote
10.4. Proposed Student Handbook Changes for 2021-2022
11. Reports:
11.1. Superintendent
11.1.a. Greenbush Middle River School District Enrollment (past, present, estimated for 2021-2022)
Description:  see attached
Attachments: (1)
11.1.b. Extension of Free School Meals
Description:  Based on the exceptional circumstances of the public health emergency [Coronavirus], the Food and Nutrition Service (FNS), under the U.S. Dept. of Agriculture is establishing a waiver to allow the National School Lunch Program  to continue to offer school meals at no cost when school is open during the regular school year, through June 30, 2022.  This waiver is expected to support access to nutritious meals the Coronavirus (COVID-19) pandemic.
11.1.c. Preparations for 2021-2022 School Year
Description:  Building High School Master Schedule
Athletic events being scheduled

          Future School Board meeting Action: 

- Rescind Masking resolution passed in August 2020
- Expiration of COVID Leave paid by the District (as per March 2021 Brd.
- Federal Funding (Round 1, Round 2 and Round 3) 

see attached
Attachments: (1)
11.1.d. Facility improvements - Summer 2021
Description:  see attached
Attachments: (1)
11.1.e. Events & Activities of the 2021 MN State Legislative Session
Description:  The end of the REGULAR legislative session is May 17, 2021.   The Legislators and Governor has come to a last minute agreement, however, a Special Legislative Session has be held in mid-June to finalize legislation.

see attached MN School Boards Association summary report  
Attachments: (1)
11.1.f. Planning for Fall 2021 School Operating Referendum
Description:  If the district desires to extend the existing (expiring) school operating referendum in the 2021-2022,  the board must adopt a resolution calling the special election at least seventy-four (74) days prior to the election date (no later than August 20, 2021).

See attached timeline for the school district to conduct an operating referendum.

Consideration towards purchasing the services of <> to survey school district residents on a Fall 2021school operating referendum.
Attachments: (1)
11.2. Principal
11.2.a. End of School Year Events & Activities
Description:  Baccalaureate     Commencement     Spring Activities
12. Adjournment
Motion by__________________        Second by ____________________ to ADJOURN
13. Communications
  • Baccalaureate for the Class of 2021 @ 7:00 pm (with Senior Awards to follow) -  May 26, 2021
  • Graduation for the Class of 2021 - May 30, 2021
  • Regular June School Board Meeting - June 21, 2021 @ 7:30 p.m. in GMR School Cafeteria

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