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May 11, 2020 at 7:30 PM - Special Work Session Meeting

1. Call to Order at 7:30 pm
Description:  AGENDA for a Special Work Session of the Board of Education to be held at the Greenbush Middle River School site in the Board Meeting Room and via ZOOM video conferencing on Monday, May 11, 2020 at 7:30 pm.   No official School Board action will be taken at this Special Work Session meeting.

Supt. Larry Guggisberg is inviting you to a scheduled Zoom meeting.

Topic: Greenbush Middle River Special School Board Work Session
Time: May 11, 2020 07:30 PM Central Time (US and Canada)

Join Zoom Meeting

Meeting ID: 729 3076 2130
Password: 2kFgTQ


2. Roll Call

2.1. Roll Call: Shane Kilen, Carrie Jo Howard, Joseph Melby, Kurt Stenberg, Brandon Kuznia, Laurie Stromsodt and Allison Harder

Administration:  Superintendent Larry Guggisberg and Principal Sharon Schultz
3. Listening Session
Description:  All speakers are asked to complete the Listening Session Sign-in Form (attached) including as much detail as possible and including a printed / written copy of your presentation if one is available. This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Greenbush Middle River employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff.

Each speaker will have five (5) minutes to speak: speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed.  Please begin your presentation by stating your name and topic only.
In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time today to attend this meeting and share your concerns and suggestions.
Attachments: (1)
4. Approval of Agenda
4.1.  A motion was made by  ____________________, seconded by ____________________ to approve the agenda of the May 11, 2020 Special Work Session Board Meeting as presented/amended.
5. Special Work Session
5.1. Review and discussion relating to deficit reduction(s) in the current 2019-2020 school year and 2020-2021 school year.
Description:  During the March 2020 School Board meeting, a presentation was made to the Board presenting the status of the Financial Condition of the GMR School District.  The presentation included:

I.    Facts about the past financial status of the GMR School District
II.   Facts about the current financial status of the GMR School District
III.   Facts about the projected financial status of the GMR School District which led to a resolution "directing the Administration to make recommendations for reductions in programs and positions and reasons therefor."

A resolution of this type is required as a part of budget reduction protocol.  A process for communicating the deficit reduction plan included communication with staff, website communication(s), local media and the student newspaper (The Chomper).
The Chomper was mailed out to each school district resident the week of March 23 included a request for budget reduction input.  The attached (pending attachment) budget reduction comments are provided to the School Board.

Attachments: (1)
5.2. Review and discussion relating to compensation of Spring Activity Coaches and Advisors as it relates to the MN State High School League canceling spring Activities due to the  COVID-19 pandemic.
Description:  Seeking Board guidance towards pay-out of end-of-year compensation for Spring Activity Coaches and Advisors as it relates to the MN State High School League canceling spring Activities due to the  COVID-19 pandemic.
5.3. End of the School Year Events & Activities and yet-to-be determined possible guidance for Start of School Fall 2020
Description:  6th Grade Class Trip................ rescheduled for Fall 2021
Senior Class Trip .................... Canceled... Senior class Activity [eg:  picnic] in-progress
FCCLA National Conference.... Virtual National Conference
Prom......................................... Consider dance event combining with Homecoming in Fall 2020
Baccalaureate.........................   Canceled.  Churches may recognize graduates within their congregation when Churches are permitted to congregate.
Graduation.............................   see attached as of May 8, 2020
Collection of Computer Devices... Collect school-issued computer devices the week of May 18 

Start of School ----> Fall 2020... Dependent on the status of COVID-19.  Guidance for returning to school may come from various sources including the MN Dept. of Health and directives from the Governor.
Attachments: (1)
6. Adjourn
6.1. Moved by _______________ and seconded by ________________  to adjourn.

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