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February 29, 2016 at 7:30 PM - Regular Meeting

Agenda
1. Call to Order at __:___ P.M.
2. Roll Call
2.1. Roll Call: Carrie Jo Howard, Shane Kilen, Joseph Melby, Jeff Nelson, Paul Robinson, Kurt Stenberg, Laurie Stromsodt
2.2. Administration: Tom Jerome, Sharon Schultz, Eldon Sparby
3. Approval of Agenda
3.1. A motion was made by  ____________________, seconded by ____________________ and UC  that, BE IT RESOLVED that the Board of Education approve the agenda of the February 29th , 2016 Regular Board Meeting as presented/amended.
4. Minutes
4.1. A motion was made by  ____________________, seconded by ____________________ and UC that, BE IT RESOLVED that the Board of Education approve the minutes of the preceding regular meeting of January 25th, 2015.
Attachments: (1)
5. Business Services
5.1. A motion was made by  ____________________, seconded by ____________________ and UC  that, BE IT RESOLVED that the Board of Education approves the payment of bills check # 31864 through check #31993 for a total of $159,780.37 and Purchasing Card electronic payments dated January 3rd, 2016 and Electronic Funds Transfers as submitted.
Attachments: (2)
5.2. Treasurer's Report
Attachments: (1)
6. Reports
6.1. Listening Section
6.2. FIRST Robotics
Description: 
  • FIRST Robotics Robot Reveal Video
  • Chairman's Award Video
  • 3-D Printer
7. Communications
7.1. Superintendent
7.1.a. Greenbush Middle River School District Enrollment
Description:  • As of February 20th, 2016: Greenbush Middle River School District enrollment is: 408        
• Greenbush School: Grades K-5/9-12 = 243
• Middle River School: Grades K-3/5-8 = 165
• Enrollment in February of 2015 academic year was 418
• *See attached
Attachments: (1)
7.1.b. Buildings and Grounds
Description: 
  • The Greenbush Middle River School District has received one bid for electrical work associated with replacing Fire Panel in the Greenbush school site
  • District is currently seeking additional bids for consideration
7.1.c. Greenbush Middle River School District Budget to Actual expenditure report
Description:  • As requested by board member, document will be provided on monthly basis.
• Budget consists of 5 fund balances:
o  01 General Fund
o  02 Food Service
o  04 Community Services
o  07 Debt Redemption
o  08 Scholarships
o  09 Student Activities
• *see attached
Attachments: (1)
7.1.d. Minnesota School Board Recognition Week
Description: 
  • Minnesota School Board members manage approximately 2,000 schools within Minnesota
  • School Board members responsibilities include : Finance, Curriculum, Facilities, Policy, State and Federal Mandates, Staffing, Activities, Negotiations, etc.
  • Minnesota School Board members make decisions that affect more than 52,000 teachers and thousands of administrators and support staff
  • Minnesota School Board members oversee school district budgets that fund educational programs for more than 825,000 students in Minnesota
7.1.e. Greenbush Middle River School District 2016 - 2017 Academic Calendar
Description: 
  • Calendar will be presented during March board meeting
  • Calendar will be submitted for board approval during April meeting
7.1.f. Greenbush Middle River School District Book Fair
7.1.g. Northwest Regional Development Commission
Description: 
  • Ballot may be cast for one school board member candidate representing Region 1
  • Ballot must be submitted by March 4th, 2016
  • Term runs concurrently with elected school board position
  • see attached

Attachments: (1)
7.1.h. Greenbush Middle River School District Staff Member Retirement
Description: 
  • Mrs. Darlene McCauley, Family Consumer Science teacher has submitted letter retirement effective end of 2015-2016 academic year.
  • Mrs. McCauley is currently the Family Consumer Science teacher at the Greenbush Middle River Middle School as well as FCCLA advisor.
  • Mrs. McCauley has served as an educator for thirty-seven years.
  • Mrs. McCauley has been serving Greenbush Middle River School District since 2007.
  • see attached
Attachments: (1)
7.1.i. Greenbush Middle River School District Staff Member Hire
Description: 
  • Chad Stromlund is being recommended for hire as Science teacher (Biology) 
  • Mr. Stromlund has a Masters Degree in Biology
  • Mr. Stromlund is fully licensed by the Minnesota Department of Education
  • see attached
Attachments: (1)
7.1.j. State Fire Marshall Inspection of Greenbush Middle River High School and Greenbush Elementary building
Attachments: (2)
7.1.k. Minnesota School Board Association Officer Training
Description: 
  • Officer training occurred on February 19th at Bemidji
  • Chair Kilen, Clerk Howard, Treasurer Melby and Superintendent Jerome attending training
7.1.l. Minnesota School Board Association Board Training Opportunity
Description: 
  • MSBA offers training for entire school board upon request
  • Dates must be agreed upon by all parties
  • Full participation is required
  • Cost of training is $950.00 (all inclusive) according to MSBA representative
  • Interest? Possible meeting dates to be discussed
7.1.m. Greenbush Middle River School District Community Member Committee
Description: 
  • Names have been submitted by board members for consideration
  • Board members will determine final number of committee members 
  • Board members will determine who committee members will be based on names provided as well as communities they represent as determined by board during January 2016 board meeting
7.1.n. Greenbush Middle River School District celebrates "Music in Our Schools" during month of March
Description: 
  • GB Elementary Concert: March 15th 9:00 a.m.
  • GMR Middle School concert: March 22nd 10:00 a.m. 
  • MR Elementary Concert: March 22nd 11:00 a.m.
7.1.o. Fiscal Year 2016 Revised Budget Projections
Description: 
  • Review of revised Fiscal Year 2016 Budget
  • Review revenue projections as well as expenditure projections
  • see attached
Attachments: (4)
7.1.p. Greenbush Middle River School Elementary Demographics
Description: 
  • 2016-2017 Kindergarten: Projected for 22 students 
  • 2016-2017 5th Grade: 14 Greenbush addresses, 5 Middle River addresses
  • 2016-2017 3rd Grade: 9 Greenbush addresses, 9 Middle River addresses, 4 strathcona addresses, 1 TRF address
  • Information provided by Mrs. Schultz
  • *Information regarding addresses is a product of GMR district student database information
7.1.q. School Bus Safety 
Description: 
  • GMR District currently has 9 regular bus routes
  • Equipment has been ordered to install "No Child Left Behind System" on all school buses
  • 6 buses will be operational as of Tuesday, March 8
  • 1 Bus is currently operational
  • 2 wire harnesses have been ordered for International Buses
  • System will require bus driver to walk to back of bus and "shut off" alarm system to ensure all students have vacated the bus
8. Principal Report
8.1. Principal Sparby
8.1.a. FIRST Robotics Regional Competition
Description: 
  • March 2nd - 5th 
8.1.b. Band and Choir Contests
Description: 
  • March 9th at Lancaster
8.1.c. National Honor Society Blood Drive
Description: 
  • NHS Advisor is Mrs. Mara Gust
8.1.d. Elementary History Competition
Description: 
  • Four elementary students advancing to St. Paul on April 2nd to compete at State Level
  • Congratulations to : Elizabeth Gust, Ty Christian, Chance Christian and Sierra Westberg
8.1.e. Winter Sports Update
Description: 
  • Boys Basketball
  • Girls Basketball
  • Wrestling
8.1.f. Spring Sports Preview
Description: 
  • Softball : March 14th
  • Track : March 21st 
  • Baseball : March 21st 
8.1.g. Minnesota Science Museum
Description: 
  • Science Matters presentation
  • March 8th
  • K - 2nd grade students will attend "Dinosaurs" presentation
  • 3rd - 5th grade students will attend "Engineering" presentation
8.2. Principal Schultz
Description: 


8.2.a. FCCLA Regional event
Description: 
  • 5 High School and 6 Middle School students participated
  • GMR students earned 4 Gold and 7 Silver awards for STAR illustrated talks and Math competitions.
  • Thor Anderson, Jamee Foss, Makayla Housey, Chelanne Kostrzewski, Brandy Nelson, Anissah Novacek, Greta Novacek, Jon Novacek, Whitlee Rud, Hallie Skadsem and Sarah Stanelle will advance to State FCCLA Conference
  • Mrs. Darlene McCauley is FCCLA advisor

8.2.b. Spelling Bee Contest
Description: 
  • Six Middle School students compete each year locally 
  • 8th grade student Piper Sondreal represented GMR district at the Regional Spelling Bee
  • contestMrs. Rustad is the Spelling Bee Coordinator
8.2.c. Middle School Knowledge Bowl
Description: 
  • Mrs. Tina Taus is advisor
  • Approximately 1/4 of Middle School students participate
8.2.d. American Legion Auxiliary Americanism Essay Contest
Description: 
  • Essay based on President Lincoln's promise to care for Veterans
  • Winners of each category will be awarded $50.00 in addition to a $50.00 donation to Children of Warriors National Presidents' Scholarship fund
8.2.e. February is "I love to Read Month"
8.2.f. CLIMB Theatre 
Description: 
  • Grade K-6 presentation will focus on "Bullying"
  • Head Start topic is "Self Control"
9. Proposed Resolutions February 29th, 2016
9.1. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED that the Board of Education of District 2683 accept the resignation of Darlene McCauley as Family Consumer Science Teacher effective the end of the 2015 - 2016 academic year.
9.2. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED that the Board of Education of District 2683 approve the hiring of Chad Stromlund as Science Teacher.
9.3. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED that the Board of Education of District 2683 approve the revised 2015-2016 budget projections as presented.
9.4. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED that the Board of Education of District 2683 accept the following donation(s).  
Description: 
  • Wikstrom Telephone Company Inc. to GMR District $5,858.00
  • Wikstrom Telephone Company Inc to GMR District  $5,967.00
10. Adjournment
Description:  Motion__________________                                Second____________________
11. Communications
Description: 
  • Regular School Board Meeting - March 21st, 7:30 p.m. at Middle River









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