May 13, 2024 at 12:00 PM - Board of Commissioners Meeting

1. Convene Meeting with opening prayer, Pledge of Allegiance and roll call

2. Recognize Guests

3. Open floor to members of the public, or of the Governing Body, for inquiries about a subject not listed on the Agenda.  Speakers shall limit their remarks to three (3) minutes or less.  Specific factual information, or existing policy, may be stated in response to an inquiry.  Any Deliberation or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the Agenda for a subsequent Meeting 

4. May 4, 2024 Commissioners Election for Pct 2, Pct (Previously Canceled).  With respect to each Commissioner position impacted by such election proceedings:

4.A. Statement of Elected/Appointed Officer

4.B. Oath of Office

4.C. Certificate of Election

5. Election of Officers for Board of Commissioners

6. Minutes of prior meeting(s) not previously approved

7. Residential Tax Abatement Agreements:

7.A. Discussion and possible action to approve and authorize the execution of a tax abatement agreement for the following:

Owner of Property:                      Matthew Conn and Derian Conn
Applicant for Tax Abatement       Matthew Conn and Derian Conn
Address of Property:                    455 Glenwood, Vidor, Texas
Reinvestment Zone:                     Zone 3, City of Vidor, Texas
Description of Improvements:     New Residential Construction
Estimated Cost of Improvements/Repairs:   $245,000.00

7.B. Discussion and possible action to approve and authorize the execution of a tax abatement agreement for the following:

Owner of Property:                          Bobby Ray Harris
Application for Tax Abatement:       Julia Teeters
Address of Property:                       350 W. Lindberg, Vidor, Texas
Reinvestment Zone:                        Zone 4, City of Vidor, Texas
Description of Improvements:         New Residential Construction
Estimated Cost of Improvements/Repairs:     $17,500.00

7.C. Discussion and possible action to approve and authorize the execution of a tax abatement agreement for the following:

Owner of Property:                          Michael Tuttle and Dianna Tuttle
Applicant for Tax Abatement:          Michael Tuttle
Address of Property:                        1145 Pine St., Vidor, Texas
Reinvestment Zone:                         Zone 1, City of Vidor, Texas
Description of Improvements:         New Residential Construction
Estimated Cost of Improvements/Repairs:     $515,000.00

7.D. Discussion and possible action to approve and authorize the execution of a tax abatement agreement for the following:

Owner of Property:                          Harvest Homes Contractors LLC
Applicant for Tax Abatement:          Ashley Melton / Lance Rayon
Address of Property:                        5 Heritage Dr., Vidor, Texas
Reinvestment Zone:                         Zone 4, City of Vidor, Texas
Description of Improvements:         Remodel: Harvey / Imelda Rebuild
Estimated Cost of Improvements/Repairs:     $150,000.00

7.E. Discussion and possible action to approve and authorize the execution of a tax abatement agreement for the following:

Owner of Property:                     Thelma Dean Baxter
Applicant for Tax Abatement:     Thelma Dean Baxter / Milton Goss
Address of Property:                   250 Delores St., Vidor, Texas
Reinvestment Zone:                    Zone 3, City of Vidor, Texas
Description of Improvements:    New Residential Construction
Estimated Cost of Improvements/Repairs:   $179,670.00

7.F. Discussion and possible action to approve and authorize the execution of a tax abatement agreement for the following:

Owner of Property:                     Prater Properties and Construction, LLC
Applicant for Tax Abatement:     Stanley Prater / Prater Properties and Const.
Address of Property:                   580 Pine St., Vidor, Texas
Reinvestment Zone:                    Zone 1, City of Vidor, Texas
Description of Improvements:    New Residential Construction
Estimated Cost of Improvements/Repairs:   $275,000.00

7.G. Discussion and possible action to approve and authorize the execution of a tax abatement agreement for the following:

Owner of Property:                          Byron K. Franklin
Applicant for Tax Abatement:          Byron K. Franklin / Ross Carroll
Address of Property:                        1225 Pine St., Vidor, Texas 
Reinvestment Zone:                         Zone 1, City of Vidor, Texas
Description of Improvements:         Remodel / Harvey Remodel
Estimated Cost of Improvements/Repairs:   $120,000.00

7.H. Discussion and possible action to approve and authorize the execution of a tax abatement agreement for the following:

Owner of Property:                       Orange County Builders, LLC
Applicant for Tax Abatement:       Landon Tannehill / Orange County Builders, LLC
Address of Property:                     375 Lakewood Dr., Vidor, Texas
Reinvestment Zone:                      Zone 4, City of Vidor, Texas
Description of Improvements:      New Residential Construction
Estimated Cost of Improvements/Repairs:   $420,000.00

7.I. Discussion and possible action to approve and authorize the execution of a tax abatement agreement for the following:

Owner of Property:                          Christopher Lugo and Shiree Lugo
Applicant for Tax Abatement:          Christopher Lugo and Shriee Lugo
Address of Property:                        2675 E. Railroad, Vidor, Texas
Reinvestment Zone:                         Zone 3, City of Vidor, Texas
Description of Improvements:         New Residential Construction
Estimated Cost of Improvements/Repairs:   Unknown

7.J. Discussion and possible action to approve and authorize the execution of a tax abatement agreement for the following:

Owner of Property:                          DJM Contractors, Ltd. / Cormier Homes
Applicant for Tax Abatement:          Susan Dickerson
Address of Property:                        1288 SS Brewer, Vidor, Texas
Reinvestment Zone:                         Zone 1, City of Vidor, Texas
Description of Improvements:         New Residential Construction
Estimated Cost of Improvements/Repairs:   $284,000.00

7.K. Discussion and possible action to approve and authorize the execution of a tax abatement agreement for the following:

Owner of Property:                          DJM Contractors, Ltd. / Cormier Homes
Applicant for Tax Abatement:          Susan Dickerson
Address of Property:                        1285 SS Brewer, Vidor, Texas
Reinvestment Zone:                         Zone 1, City of Vidor, Texas
Description of Improvements:         New Residential Construction
Estimated Cost of Improvements/Repairs:   $290,000.00

7.L. Discussion and possible action to approve and authorize the execution of a tax abatement agreement for the following:

Owner of Property:                          Wesley Reed and Sarah Reed
Applicant for Tax Abatement:          Wesley Reed and Sarah Reed
Address of Property:                        270 Teal Dr., Vidor, Texas
Reinvestment Zone:                         Zone 5, City of Vidor, Texas
Description of Improvements:         New Residential Construction
Estimated Cost of Improvements/Repairs:   $300,000.00

8. Expense Account(s) for Reimbursement

9. Bills for Payment (Includes item(s) above, if any, and supplements at the table)

9.A. Payment(s) that exceed $15,000

9.B. Accounts Payable - Beginning check number, ending check number and total dollars issued since last Board meeting

9.C. Payroll - Beginning check number, ending check number and total dollars issued since last Board Meeting

10. Monthly Investment Report for April 2024

11. Unaudited General Fund Operating Statement for the First Half of the Fiscal Year 2023/2024

12. Engagement Letter Proposed by Outside Auditor for the Fiscal Year 2023/2024

13. Port District's Annual Contribution Rate from the Texas County and District Retirement System for the Calendar Year 2025

14. Preliminary Tax Values from the Orange County Tax Assessor-Collector for the Year 2024

15. Purchase Order Policy and Procedure

15.A. Approve Updated Purchase Order Policy and Procedure

15.B. Waive Second Reading of Updated Purchase Order Policy and Procedure

16. Second Reading of Letting Procedure - Ratify

17. Port Access Program Rider 37 Grant

17.A. Dravo Road Widening and Truck Queuing Areas

17.A.1) Update

17.A.2) Approve Tolunay-Wong Engineering Proposal for Geotechnical Services during Construction up to $50,000

17.B. Alabama Street Update

18. AST Warehouse 3 Update

19. FY2022 PSGP - Command Center Generator and Generator Platform Update

20. FY2023 PSGP - Administration Generator and Generator Platform Update

21. SCP88 Dravo Additional Truck Queuing and Utility Enhancements Update

22. MIP88 Trans Modal Yard Containerized Project Update

23. Community Funded Project Update

24. Approve Electrical Engineering Services from Peak Electrical for AST Shore Power #8 Permanent Installation not to exceed $18,000

25. Approval to Advertise for AST Electrical and Shore Power Servces Upgrades

26. 1109 Border Street (Building C/Maintenance Bldg)

26.A. Update

26.B. Approval for Engineering Services to Rebuild Demolished Portion of Building C/Maintenance Bldg. not to exceed $55,000

27. Revenue Reports

28. Port Travel

29. ENTER CLOSED SESSION FOR AGENDA ITEMS 30 THROUGH 34

30. CLOSED MEETING for Private consultation with an attorney for the Governmental Body, under §551.071 of the Act.  The consultation may either be in person or, as authorized by §551.129(a) of the Act, by telephone conference call, video conference call, or communications over the internet.  If any part of the consultation is in an open meeting of the Governmental Body and is therefore a public consultation, each part of the public consultation must be audible to the public at the location specified in the notice of the meeting as the location of the meeting.  The consultation is regarding, but not limited to, the following matter(s):

30.A. Army Corps of Engineers Hickory Cove Real Estate

30.B. Coastal Erosion Planning & Response Act (CEPRA) Grant

30.C. Marathon Oil

30.D. Grounded Barge 237

30.E. Attorney Services

31. CLOSED MEETING to Deliberate commercial or financial information that the Orange County EDC has received from a business prospect(s) that the Orange County Navigation and Port District seeks to have locate, stay, or expand in or near the territory of Orange County and with which the OCEDC is conducting economic development negotiations, or to deliberate the offer of a financial or other incentive to such a business prospect, under Section 551.087 of the Act, regarding any current, confidential OCEDC Projects.

31.A. Sabine to Galveston Coastal Spine Levee

32. CLOSED MEETING to Deliberate the purchase, exchange, leases, or value of real property, under § 551.072 of the Act, regarding the following matter(s):

32.A. Discuss Status of Potential Acquisition of Real Property in Navigation District

32.A.1) 108 Alabama Street

32.A.2) 307 Border Street

32.A.3) 323 Border Street

32.A.4) 602 Border Street

32.A.5) 802 Border Street

32.A.6) 406 Market Street

32.B. Border Street Complex

32.B.1) Possible tenant lease(s)

32.C. Jackson/Market Street Complex

32.C.1) Possible tenant lease(s)

32.D. Georgia Street

32.D.1) Possible tenant lease(s)

32.E. Childers Road

32.E.1) Possible tenant lease(s)

32.F. Alabama Street

32.F.1) Possible tenant lease(s)

32.F.2) Weeks Marine, Inc. - Moorage Agreement - Approve/Ratify

32.G. Dravo

32.G.1) Possible tenant lease(s)

32.H. Pier Rd

32.H.1) Possible tenant lease(s)

32.H.2) Muddy Water - 1125 Pier Road - Lease Agreement - Approve/Ratify

33. ENTER CLOSED SESSION WITH RECORDING FOR AGENDA ITEM 34

34. CLOSED MEETING to Deliberate information relating to risk or vulnerability assessment, under Texas Government Code Section 418.177; information prepared for the United States as provided in Texas Government Code Section 418.180; information related to technical details of particular vulnerabilities of critical infrastructure to an act of terrorism, under Texas Government Code Section 418.181, and/or information relating to security systems as provided in Texas Government Code Section 418.18, such Closed Meeting being authorized by Section 418.183(f) of the Texas Government Code.  The Governing Body shall make a tape recording of the proceedings rather than a Certified Agenda, as required by Section 481.183(f).

34.A. Approval to Readvertise for FY2022 Port Security Grant Program Camera Poles, Electrical and Fiber Optic Cable Installation Project

34.B. Approve Award for FY2023 Port Security Grant Program Access Control and VMS Software Upgrade Project

35. RETURN TO OPEN SESSION AND TAKE ACTION, IF ANY, REGARDING AGENDA ITEMS 30 THROUGH 34

36. Set date, time and place of any presently anticipated Special Meeting to be held prior to the next Regular Meeting

37. Specify changes to the date, time and/or place of one or more particular Regular Meeting(s) if any of such factors are presently anticipated to be changed from standard Board Policy

37.A. June 10, 2024

38. Adjourn Meeting