July 21, 2025 at 7:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. APPROVAL OF AGENDA
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III. DISTRICT POINTS OF PRIDE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION
Rick Sansted will share with the board the "206 Points of Pride." The persons being recognized this month are as follows: The Girls Track & Field Team once again earned the title of State Champions, while the Boys Track & Field Team were runners up at the State Meet. The team of Kaija Schneider, Alison Krasky, Payten Kor and Esryn Dahl took home the championship in the 4x100m relay. Track & Field athletes earning All-State Honors include Emma Bassen, Otto Anderson, Dane Olson and Adrian Miles. Those earning Academic All-State Honors include Kiera Christensen, Addison Gulbranson, Evelyn Kuhnau, Bobbi Nichols, Quinn Hills, Isabella Nei, Anna Korynta, Kierra Ostendorf, Nora Urness, Erick Bergerson, Austin Mohr, Trey Negen, Jackson Dutcher, Nicholas Hamann, Isaiah Jackson, Jakin Miller and Connor Zirbes. Athletes earning both All-State and Academic All-State Honors include Kaija Schneider, Alison Krasky, Lydia Oldenkamp, Kasey Soderholm, Eloise Homelvig, Payten Kor, Ainsleigh Lehmann, Esryn Dahl, Johanna Kjolhaug, Mila Warzecha, Daniel Jackson, Elliott Kent and Evan Kludt. |
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IV. CONSENT AGENDA
Presenter:
Rick Sansted
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IV.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON JUNE 16, 2025
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide a copy of the minutes from the June 16, 2025 regular board meeting. RECOMMENDATION: The administration recommends the board approve the minutes as printed. |
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IV.B. APPROVE PAYMENT OF BILLS FOR JUNE 2025
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Because of the many year-end accounting adjustments and entries that need to be made, the financial reports for June 2025 will be presented when the number accurately reflects fiscal year 2024-2025 activities. The listing of bills for payment is the last attachment to this agenda. RECOMMENDATION: The administration recommends the board approve the payment of bills for June 2025. |
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IV.C. APPROVE PERSONNEL RECOMMENDATIONS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
Personnel recommendations are made monthly. The conditional offers of employment are subject to successful completion of a criminal background check and I-9 Employment Eligibility Verification, and where applicable, the issuance of the required license. RECOMMENDATION: The administration recommends the board approve the personnel recommendations as presented on the following pages. |
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IV.D. APPROVE SUBMISSION OF GRANT APPLICATIONS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The administration recommends that the school board approve the submission of the following:
RECOMMENDATION: The administration recommends the school board approve the resolution to submit the grant applications and donation requests. |
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IV.E. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000. RECOMMENDATION: The administration recommends the school board approve the attached resolution accepting grants and donations to the school district. |
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IV.F. APPROVE FUNDRAISING ACTIVITIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all fundraising activities. RECOMMENDATION: The administration is recommending that the school board approve the following fundraiser:
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IV.G. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide suggested policy additions or policy revisions for first reading. Administration will review the policies at the meeting.
The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions. RECOMMENDATION: The administration recommends the board approve the first reading of the policies listed above. |
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IV.H. ADOPT DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following policies received a first reading at the June 2025 board meeting:
RECOMMENDATION: The administration recommends the board adopt Policies 400, 401, 402, 403, 404, 405, 406, 407 and 408. |
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IV.I. ADOPT DISTRICT POLICIES - IMMEDIATE ADOPTION
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Pursuant to Policy 208, Article IV.D., a policy that is modified because of a legal change over which the school board has no control may be approved at one meeting at the discretion of the school board. The following policies contain legal revisions reflective of laws enacted in the 2024 Minnesota Legislative Session:
RECOMMENDATION: The administration recommends the board adopt Policies 414, 418, 501, 503, 515 and 516. |
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IV.J. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers. RECOMMENDATION: The administration recommends the board approve the following agreements:
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IV.K. ADOPT 2025-2026 STUDENT HANDBOOKS
Presenter:
Trish Perry
Description:
BACKGROUND INFORMATION:
The following pages provide a summary of changes to the 2025-2026 Student Handbooks for the Early Education Center, six elementary schools, Discovery Middle School and Alexandria Area High School. The Curriculum/Policy Committee has reviewed the handbooks and approves the revisions. RECOMMENDATION: The administration recommends the board adopt the 2025-2026 Student Handbooks as presented. |
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IV.L. ADOPT 2025-2026 ACTIVITIES HANDBOOK
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Rick Sansted will review the 2025-2026 Activities Handbook with board members. The following pages provide a copy of the handbook. The administration is in support of this recommendation. RECOMMENDATION: The administration recommends the board adopt the 2025-2026 Activities Handbook as presented. |
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IV.M. APPROVE 2025-2026 FEES AND PRICES
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The following pages provide comparison information for fees and prices associated with District Activities and Food & Nutrition Services. RECOMMENDATION: The administration recommends the board approve the summary of the 2025-2026 fees and prices as presented. |
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V. REPORTS/DISCUSSION ITEMS
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V.A. COMMUNITY ED UPDATE
Presenter:
Lynn Jenc
Description:
INFORMATION:
Lynn Jenc will share highlights from Community Education. A question and answer time will be provided at the meeting. No formal action is expected. |
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V.B. TRANSPORTATION UPDATE
Presenter:
Amie Moos
Description:
BACKGROUND INFORMATION:
Amie Moos will share highlights from the Transportation Department. A question and answer time will be provided at the meeting. No formal action is expected. |
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V.C. TECHNOLOGY UPDATE
Presenter:
Kevin Brezina
Description:
BACKGROUND INFORMATION:
Kevin Brezina will share highlights from the Technology Department. A question and answer time will be provided at the meeting. No formal action is expected. |
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VI. ACTION ITEMS
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VI.A. APPROVE THE 2026-2030 TECHNOLOGY PLAN
Presenter:
Kevin Brezina
Description:
BACKGROUND INFORMATION:
The following pages provide the proposed 2026-2030 Technology Plan. Kevin Brezina will provide further information on the plan. The Curriculum/Policy Committee has reviewed the proposal and supports the technology plan. RECOMMENDATION: The administration recommends the board approve the 2026-2030 Technology Plan. |
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VI.B. APPROVE LONG-TERM MAINTENANCE REVENUE
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Minnesota school districts applying for Long-Term Facilities Maintenance (LTFM) revenue must submit an annual application to the Minnesota Department of Education. Completed applications include submitting a statement of assurances, as well as the LTFM revenue projection and estimated expenditures for a 10-year period. RECOMMENDATION: The administration recommends the board approve the LTFM revenue application as presented. |
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VI.C. ADOPT REVISED RESOLUTION DETERMINING THE NECESSITY OF APPROVING A NEW REFERENDUM REVENUE AUTHORIZATION AND CALLING A SPECIAL ELECTION THEREON
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide the revised resolution determining the necessity of approving a capital project levy authorization and calling a special election on November 4, 2025. The administration recommends the board approve the resolution as presented. RECOMMENDATION: The administration recommends the board approve the revised resolution determining the necessity of approving a capital project levy authorization and calling a special election thereon. |
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VII. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION
The district administrative team will provide informational updates to the board at the meeting. The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. Also, school board members will share information and other updates as appropriate. |
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VII.A. ADMINISTRATIVE TEAM
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VII.B. SCHOOL BOARD MEMBER REPORTS
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VII.C. SCHOOL BOARD COMMITTEE REPORTS
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VII.D. ADDITIONAL FINANCIAL INFORMATION
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VIII. DELEGATIONS AND INDIVIDUALS
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IX. ADJOURNMENT
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