Public Meeting Agenda: July 15, 2024 at 7:00 PM - Regular Meeting

I. CALL TO ORDER

II. APPROVAL OF AGENDA

III. DISTRICT POINTS OF PRIDE

Presenter: Rick Sansted

Description: BACKGROUND INFORMATION

Rick Sansted will share with the board the "206 Points of Pride." The persons being recognized this month are as follows:

Many of our spring athletes have earned All-Conference Honors in their respective sport, including:

Boys Golf: Jack Holtz, Will Thornburg and Bennett Hagen-Olsen
Girls Golf: Ellie Sticha, Rachel Bowen and Cadence Simon
Baseball: Jordan Kuhnau, Samuel Anderson, Boone Branson, Carter Simonson and Cameron Simon
Softball: Peyton Goetsch, Addy Johnson and Ava Klimek
Boys Tennis: Owen Gilbertson, Cole Haabala and Niklas Cook

In addition, the following athletes received All-Conference Honorable Mention:

Girls Golf: Lexi Metcalf
Baseball: Brody Adelman, Gavin Klimek, Landon Gess-Norling and Brady Swendsrud
Boys Tennis: Charlie Johnston, Lucas Fernholz and Owen Godfrey

Our Boys Golf Team took 5^th place at the State Golf Meet, and the Girls Golf Team took 4^th place.

At the State Track & Field Meet, the Girls Track Team took home the title of State Track Champions, while the Boys Track Team tied for 4^th place. Individual results in the girls division include:

Elise Magaard - State Champion in the discus and 7^th place in the shot put
Alison Krasky - 5^th place in the 400m and 8^th place in the triple jump
Jaelyn Miller - 3^rd place in the 800m and 6^th place in the 1600m
Sophia Korynta - 8^th place in the 300m hurdles
Payten Kor, Alison Krasky, Kaia Emter and Kaija Schneider - 7^th place in the 4x200m relay
Alison Krasky, Greta Oldenkamp, Kasey Soderholm and Jaelyn Miller - 4^th place in the 4x400m relay
Kasey Soderholm, Greta Oldenkamp, Bobbi Nichols and Citori Halbe - 3^rd place in the 4x800m relay
Zoie Roemer - 11^th place in the pole vault
Lydia Oldenkamp - 2^nd place in the shot put

In the boys division:

Otto Anderson - 7^th place in the 110m hurdles, 2^nd place in the 300m hurdles and 9^th place in the high jump
Trey Negen, Evan Kludt, Mac Heydt and Dane Olson - 2^nd place in the 4x100m relay and 3^rd place in the 4x200m relay
Otto Anderson, Hunter Mohr, Throck Lehmann and Owen Draper - 4^th place in the 4x400m relay
Evan Kludt - 7^th place in the long jump

The Marching Band took 2^nd place in the Class A division at the Buffalo Days Parade.

IV. CONSENT AGENDA

Presenter: Rick Sansted

IV.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON JUNE 17, 2024

Presenter: Rick Sansted

Description: BACKGROUND INFORMATION:

The following pages provide a copy of the minutes from the June 17, 2024 regular board meeting.

RECOMMENDATION:

The administration recommends the board approve the minutes as printed.

IV.B. APPROVE PAYMENT OF BILLS FOR JUNE 2024

Presenter: Trevor Peterson

Description: BACKGROUND INFORMATION:

Because of the many year-end accounting adjustments and entries that need to be made, the financial reports for June 2024 will be presented when the number accurately reflects fiscal year 2023-2024 activities.

The listing of bills for payment is the last attachment to this agenda.

RECOMMENDATION:

The administration recommends the board approve the payment of bills for June 2024.

IV.C. APPROVE PERSONNEL RECOMMENDATIONS

Description: BACKGROUND INFORMATION:

Personnel recommendations are made monthly. The conditional offers of employment are subject to successful completion of a criminal background check and I-9 Employment Eligibility Verification, and where applicable, the issuance of the required license.

RECOMMENDATION:

The administration recommends the board approve the personnel recommendations as presented on the following pages.

IV.D. APPROVE SUBMISSION OF GRANT APPLICATIONS

Presenter: Rick Sansted

Description: BACKGROUND INFORMATION:

The administration recommends that the school board approve the submission of the following:

Grant application to the US Department of Education for an amount to be determined by USDE to grow career awareness in elementary schools about health care careers in rural areas.

RECOMMENDATION:

The administration recommends the school board approve the resolution to submit the grant applications and donation requests.

IV.E. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS

Presenter: Rick Sansted

Description: BACKGROUND INFORMATION:

As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000.

RECOMMENDATION:

The administration recommends the school board approve the attached resolution accepting grants and donations to the school district.

IV.F. APPROVE FUNDRAISING ACTIVITIES

Presenter: Rick Sansted

Description: BACKGROUND INFORMATION:

As per district policy, the board is required to approve all fundraising activities.

RECOMMENDATION:

The administration is recommending that the school board approve the following fundraiser:

The football team will sell Cardinal Cards to pay for transportation upgrades, t-shirts, equipment and meals for the team.

IV.G. APPROVE FIRST READING OF DISTRICT POLICIES

Presenter: Rick Sansted

Description: BACKGROUND INFORMATION:

The following pages provide suggested policy additions or policy revisions for first reading. Administration will review the policies at the meeting.

- - Policy 413 - Harassment and Violence
  - Policy 453/524 - Internet Acceptable Use and Safety
  - Policy 514 - Bullying Prohibition
  - Policy 733 - Student Transportation Safety

The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions.

RECOMMENDATION:

The administration recommends the board approve the first reading of the policies listed above.

IV.H. ADOPT DISTRICT POLICIES

Presenter: Rick Sansted

Description: BACKGROUND INFORMATION:

The following policies received a first reading at the June 2024 board meeting:

- - Policy 707 - Student Fundraising
  - Policy 708 - District Acceptance and Use of Grant Funding
  - Policy 710 - Expense Reimbursement
  - Policy 720 - Food and Nutrition Services Program
  - Policy 730 - Transportation of Public School Students
  - Policy 731 - Transportation of Nonpublic School Students
  - Policy 732 - Extracurricular, Co-Curricular and School Activities Transportation

RECOMMENDATION:

The administration recommends the board adopt Policies 707, 708, 710, 720, 730, 731 and 732.

IV.I. ADOPT SCHOOL BOARD POLICIES - IMMEDIATE ADOPTION

Presenter: Rick Sansted

Description: BACKGROUND INFORMATION:

Pursuant to Policy 208, Article IV.D., a policy that is modified because of a legal change over which the school board has no control may be approved at one meeting at the discretion of the school board. The following policies contain legal revisions reflective of laws enacted in the 2024 Minnesota Legislative Session:

- - Policy 102 - Equal Educational Opportunity
  - Policy 104 - School District Mission Statement
  - Policy 204 - School Board Meeting Minutes
  - Policy 207 - Public Hearings
  - Policy 416 - Drug, Alcohol and Cannabis Testing
  - Policy 418 - Drug-Free Workplace/Drug-Free School
  - Policy 419 - Tobacco-Free Environment; Possession and Use of Tobacco, Tobacco-Related Devices and Electronic Delivery Devices; Vaping Awareness and Prevention Instruction
  - Policy 506 - District-Wide Student Discipline
  - Policy 507 - Corporal Punishment and Prone Restraint
  - Policy 603 - Curriculum Development
  - Policy 615 - Testing Accommodations, Modifications and Exemptions for IEPs, Section 504 Plans and English Learner (EL) Students
  - Policy 616 - School District System Accountability
  - Policy 619 - Staff Development for Standards
  - Policy 806 - Crisis Management

RECOMMENDATION:

The administration recommends the board adopt Policies 102, 104, 204, 207, 416, 418, 419, 506, 507, 603, 615, 616, 619 and 806.

IV.J. APPROVE SCHOOL DISTRICT AGREEMENTS

Presenter: Rick Sansted

Description: BACKGROUND INFORMATION:

Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers.

RECOMMENDATION:

The administration recommends the board approve the following agreements:

Lease Agreement between WCMCA, Inc. Head Start and Alexandria Public Schools beginning July 1, 2024 through June 30, 2025
PSEO Contract between MState and Alexandria Public Schools for the 2024-2025 academic year
College in the Schools/Concurrent Enrollment Agreement between Central Lakes College and Alexandria Public Schools beginning July 1, 2024 through June 30, 2025

V. REPORTS/DISCUSSION ITEMS

V.A. COMMUNITY ED/COMPASS UPDATE

Presenter: Lynn Jenc

Description: INFORMATION:

Lynn Jenc will share highlights from Community Education/Compass. A question and answer time will be provided at the meeting.

No formal action is expected.

V.B. TRANSPORTATION UPDATE

Presenter: Amie Moos

Description: BACKGROUND INFORMATION:

Amie Moos will share highlights from the Transportation Department. A question and answer time will be provided at the meeting.

No formal action is expected.

VI. ACTION ITEMS

VI.A. APPROVE LONG-TERM MAINTENANCE REVENUE

Presenter: Trevor Peterson

Description: BACKGROUND INFORMATION:

Minnesota school districts applying for Long-Term Facilities Maintenance (LTFM) revenue must submit an annual application to the Minnesota Department of Education. Completed applications include submitting a statement of assurances, as well as the LTFM revenue projection and estimated expenditures for a 10-year period.

RECOMMENDATION:

The administration recommends the board approve the LTFM revenue application as presented.

VI.B. APPROVE FIRST READING OF DISTRICT POLICY 606.5

Presenter: Darcy Josephson

Description: BACKGROUND INFORMATION:

The following pages provide suggested policy language for first reading. Administration will review the policy at the meeting.

Policy 606.5 - Library Materials

The Curriculum/Policy Committee reviewed the policy at their committee meeting and supports the current language.

RECOMMENDATION:

The administration recommends the board approve the first reading of Policy 606.5 as presented.

VII. COMMUNICATION ITEMS

Presenter: Rick Sansted

Description: INFORMATION

The district administrative team will provide informational updates to the board at the meeting.

The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee.

Also, school board members will share information and other updates as appropriate.

VII.A. ADMINISTRATIVE TEAM

VII.B. SCHOOL BOARD MEMBER REPORTS

VII.C. SCHOOL BOARD COMMITTEE REPORTS

VII.D. ADDITIONAL FINANCIAL INFORMATION

VIII. DELEGATIONS AND INDIVIDUALS

IX. ADJOURNMENT

July 15, 2024 at 7:00 PM - Regular Meeting

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