June 21, 2023 at 7:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. APPROVAL OF AGENDA
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III. DISTRICT POINTS OF PRIDE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION
Rick Sansted will share with the board the "206 Points of Pride." The persons being recognized this month are: Kathy Walker was nominated for Minnesota Class A Coach of the Year in Swimming and Diving. Robotics Coach Jennie Engle was chosen to present Minnesota Robotics Coaches Association (MRCA) awards to the two Hall of Fame inductees at MSHSL State Robotics. The Girls Basketball Team took 4th place in the Class AAA State Tournament. The Boys Basketball Team earned the title of Section 8AAA Champions. The Knowledge Bowl Team placed 2nd at Regions. Three students placed at the adapted Bowling State Tournament:
In Boys Tennis, Cole Haabala and Owen Gilbertson placed 2nd in Section 8AAA doubles and advanced to the state tournament. The Girls Golf Team earned the title of Central Lake Conference Champions and placed 2nd in the Section 8AAA meet. Individually, Hannah Boraas, Rachel Bowen and Aisling O’Connor advanced to the State Tournament. The Boys Golf Team took home the title of Section 8AAA Champions and advanced to the State Tournament. The Boys Track Team earned the titles of both Central Lakes Conference Champions and Section 8AA Champions. Individual Section winners earning a trip to the State Tournament include:
The Girls Track Team also earned the titles of both Central Lakes Conference Champions and Section 8AA Champions. Individually, the following students were Section Champions in their events and earned a trip to the State Tournament:
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IV. CONSENT AGENDA
Presenter:
Rick Sansted
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IV.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON MAY 15, 2023
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide a copy of the minutes from the May 15, 2023 regular board meeting. RECOMMENDATION: The administration recommends the board approve the minutes as printed. |
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IV.B. APPROVE PAYMENT OF BILLS FOR MAY 2023
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The listing of bills for payment is the last attachment to this agenda. RECOMMENDATION: The administration recommends the board approve the payment of bills for May 2023. |
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IV.C. APPROVE MONTHLY FINANCIAL REPORTS FOR MAY 2023
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The following pages provide a summary report of revenue and expenditures for the district as of May 31, 2023. RECOMMENDATION: The administration recommends the board approve the revenue and expenditures reports for the month of May 2023. |
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IV.D. APPROVE PERSONNEL RECOMMENDATIONS
Description:
BACKGROUND INFORMATION:
Personnel recommendations are made monthly. The conditional offers of employment are subject to successful completion of a criminal background check and I-9 Employment Eligibility Verification, and where applicable, the issuance of the required license. RECOMMENDATION: The administration recommends the board approve the personnel recommendations as presented on the following pages. |
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IV.E. APPROVE SUBMISSION OF GRANT APPLICATIONS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The administration recommends that the school board approve the submission of the following:
RECOMMENDATION: The administration recommends the school board approve the resolution to submit the grant applications and donation requests. |
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IV.F. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000. RECOMMENDATION: The administration recommends the school board approve the attached resolution accepting grants and donations to the school district. |
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IV.G. APPROVE FUNDRAISING ACTIVITIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all fundraising activities. RECOMMENDATION: The administration is recommending that the school board approve the following fundraisers:
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IV.H. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide suggested policy additions or policy revisions for first reading. Administration will review the policies at the meeting.
The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions. RECOMMENDATION: The administration recommends the board approve the first reading of the policies listed above. |
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IV.I. ADOPT DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following policies received a first reading at the May 2023 board meeting:
RECOMMENDATION: The administration recommends the board adopt Policies 506 and 806. |
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IV.J. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers. RECOMMENDATION: The administration recommends the board approve the following agreements:
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IV.K. RESOLUTION TO TERMINATE REGULAR SUBSTITUTE TEACHERS AND LONG-TERM SUBSTITUTE TEACHERS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
The following pages provide the resolution for termination of substitute teachers in the District. This is an annual action taken by the school board that is required as a result of Minnesota state statutes related to continuous contracts. RECOMMENDATION: The administration recommends the board adopt the resolution terminating regular substitute teachers and long-term substitute teachers. |
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IV.L. DESIGNATE IDENTIFIED OFFICIAL WITH AUTHORITY
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The Minnesota Department of Education (MDE), Professional Educator Licensing Standards Board (PELSB), and Office of Higher Education (OHE) require annual designation of an Identified Official with Authority (IOwA) for each local education agency that uses the Education Identity Access Management (EDIAM) system. The IOwA is responsible for authorizing, reviewing and recertifying user access for their local education agency in accordance with the State of Minnesota Enterprise Identity and Access Management Standard, which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually. The Identified Official with Authority will authorize user access to State of Minnesota Education secure systems in accordance with the user’s assigned job duties, and will revoke that user’s access when it is no longer needed to perform their job duties. RECOMMENDATION: The administration recommends the board authorize Rick Sansted, ID: rsansted to act as the Identified Official with Authority (IOwA) for Alexandria Public School District 0206-01. |
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V. REPORTS/DISCUSSION ITEMS
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V.A. FOOD AND NUTRITION SERVICES UPDATE
Presenter:
Janeen Peterson
Description:
BACKGROUND INFORMATION
Janeen Peterson, Director of Food & Nutrition Services, will provide information on the FNS program in the school district. A question and answer time will be provided at the meeting. No formal action is expected. |
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V.B. TECHNOLOGY UPDATE
Presenter:
Kevin Brezina
Description:
BACKGROUND INFORMATION:
Kevin Brezina will share highlights from the Technology Department. A question and answer time will be provided at the meeting. No formal action is expected. |
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VI. ACTION ITEMS
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VI.A. ACCEPT REPORT ON 2022-2023 DISTRICT OPERATIONAL PLAN END OF YEAR UPDATE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Rick Sansted will provide an end of year update on the 2022-2023 District Operational Plan. The following pages provide further information. RECOMMENDATION: The administration recommends the board approve the summary of the 2022-2023 District Operational Plan as presented. |
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VI.B. ADOPT RESOLUTION REVISING POPULATION ESTIMATE
Presenter:
Lynn Jenc
Description:
BACKGROUND INFORMATION:
The administration recommends that the board approve a resolution revising the population estimate for the school district in calculating the district’s Community Education funding formula. RECOMMENDATION: The administration recommends adopting the following resolution to revise the district’s population estimate to be 33,118. |
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VI.C. APPROVE 2023-2024 FEES, PRICES AND SERVICE RATES
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The following pages provide comparison information for fees and prices associated with District Activities and Food & Nutrition Services as well as Service Rates for personnel reimbursement rates. RECOMMENDATION: The administration recommends the board approve the summary of the 2023-2024 fees, prices and service rates as presented. |
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VI.D. APPROVE PRELIMINARY 2023-2024 BUDGET
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The following pages provide the proposed preliminary budget for 2023-2024. Trevor Peterson will provide further information on the proposed budget. The administration developed the budget based on school board approved assumptions. The Budget/Facilities Committee has reviewed the proposal and is in support of its adoption. Further discussion will occur at the meeting. RECOMMENDATION: The administration recommends the board approve the 2023-2024 preliminary budget as presented. |
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VII. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION
The district administrative team will provide informational updates to the board at the meeting. The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. Also, school board members will share information and other updates as appropriate. |
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VII.A. ADMINISTRATIVE TEAM
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VII.B. SCHOOL BOARD MEMBER REPORTS
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VII.C. SCHOOL BOARD COMMITTEE REPORTS
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VII.D. ADDITIONAL FINANCIAL INFORMATION
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VIII. DELEGATIONS AND INDIVIDUALS
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IX. ADJOURNMENT
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