June 20, 2022 at 7:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. APPROVAL OF AGENDA
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III. DISTRICT POINTS OF PRIDE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION
Rick Sansted will share with the board the "206 Points of Pride." The persons being recognized this month are: Elementary Spelling Bees were held at the end of the school year. Grade level champions and runners up by school are:
The Middle School Girls Track and Field Team brought home the title of Central Lakes Conference Champions, while the Middle School Boys Track and Field Team took second place. In high school track, both the Boys and Girls Track and Field Teams earned the title of Section Champions. Individually, the following athletes qualified for the State Track and Field Meet after placing 1st or 2nd at Sections:
Both the Boys and Girls Golf Teams also earned the title of Section Champs. Jacob Fleming was selected to compete against teams from other states in the American Regions Mathematics League. |
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IV. CONSENT AGENDA
Presenter:
Rick Sansted
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IV.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON MAY 16, 2022 AND WORK SESSION ON MAY 18, 2022
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide a copy of the minutes from the May 16, 2022 regular school board meeting and the May 18, 2022 work session. RECOMMENDATION: The administration recommends the board approve the minutes as printed. |
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IV.B. APPROVE PAYMENT OF BILLS FOR MAY 2022
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The listing of bills for payment is the last attachment to this agenda. RECOMMENDATION: The administration recommends the board approve the payment of bills for May 2022. |
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IV.C. APPROVE MONTHLY FINANCIAL REPORTS FOR MAY 2022
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The following pages provide a summary report of revenue and expenditures for the district as of May 31, 2022. RECOMMENDATION: The administration recommends the board approve the revenue and expenditures reports for the month of May 2022. |
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IV.D. APPROVE PERSONNEL RECOMMENDATIONS
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IV.D.1. EMPLOYMENT
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We recommend the board employ the following staff and pay them according to salary schedules:
RECOMMENDATION: The administration recommends the board approve the employment agreements. |
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IV.D.2. EMPLOYMENT - CO-CURRICULAR
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We recommend the board employ the following staff members and pay them according to the salary schedule: Co-Curricular Staff:
RECOMMENDATION: The administration recommends the board approve the employment of the individuals named. |
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IV.D.3. ADDITIONAL POSITION REQUESTS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
The district administration is recommending that the board approve the following positions. The Personnel/Negotiation Board Committee supports the recommended additions:
RECOMMENDATION: The administration is recommending the board approve the staff positions as presented. |
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IV.D.4. RESIGNATIONS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We have received notice of resignation from the following staff members:
Co-Curricular Staff:
RECOMMENDATION: The administration recommends the board approve the resignation of the individuals named above. |
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IV.D.5. LEAVE OF ABSENCE REQUESTS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We have received the following Leave of Absence requests. RECOMMENDATION: The administration recommends the board approve the following leave requests:
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IV.D.6. RETIREMENTS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We have received a letter of retirement from the following staff members:
RECOMMENDATION: The administration recommends that the board approve the retirements of these individuals as requested, with appreciation for their years of service to the district. |
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IV.D.7. RESOLUTION TO TERMINATE REGULAR SUBSTITUTE TEACHERS AND LONG-TERM SUBSTITUTE TEACHERS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
The following pages provide the resolution for termination of substitute teachers in the District. This is an annual action taken by the school board that is required as a result of Minnesota state statutes related to continuous contracts. RECOMMENDATION: The administration recommends the board adopt the resolution terminating regular substitute teachers and long-term substitute teachers. |
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IV.E. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000. RECOMMENDATION: The administration recommends the school board approve the attached resolution accepting grants and donations to the school district. |
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IV.F. APPROVE EXTENDED FIELD TRIP
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all extended field trips that involve one or more overnight stays. RECOMMENDATION: The administration recommends that the school board approve the following extended field trip:
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IV.G. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide suggested policy additions or policy revisions for first reading. Administration will review the policies at the meeting.
The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions. RECOMMENDATION: The administration recommends the board approve the first reading of the policies listed above. |
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IV.H. ADOPT DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following policies received a first reading at the May 2022 board meeting:
RECOMMENDATION: The administration recommends the board adopt Policies 414, 415 and 506. |
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IV.I. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers. RECOMMENDATION: The administration recommends the board approve the following agreements:
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IV.J. APPROVE FIRST READING OF THE 2022-2023 DISTRICT FACILITIES RENTAL HANDBOOK AND PROCEDURES
Presenter:
Lynn Jenc
Description:
BACKGROUND INFORMATION:
The following pages provide information on the 2022-2023 Facilities Rental Handbook & Procedures booklet. The administration is in support of this recommendation. RECOMMENDATION: The administration recommends the board adopt the 2022-2023 Facilities Rental Handbook & Procedures document. |
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IV.K. DESIGNATE IDENTIFIED OFFICIAL WITH AUTHORITY
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The Minnesota Department of Education (MDE), Professional Educator Licensing Standards Board (PELSB), and Office of Higher Education (OHE) require annual designation of an Identified Official with Authority (IOwA) for each local education agency that uses the Education Identity Access Management (EDIAM) system. The IOwA is responsible for authorizing, reviewing and recertifying user access for their local education agency in accordance with the State of Minnesota Enterprise Identity and Access Management Standard, which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually. The Identified Official with Authority will authorize user access to State of Minnesota Education secure systems in accordance with the user’s assigned job duties, and will revoke that user’s access when it is no longer needed to perform their job duties. RECOMMENDATION: The administration recommends the board authorize Rick Sansted, ID: rsansted to act as the Identified Official with Authority (IOwA) for Alexandria Public School District 0206-01. |
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V. REPORTS/DISCUSSION ITEMS
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V.A. FOOD AND NUTRITION SERVICES UPDATE
Presenter:
Janeen Peterson
Description:
BACKGROUND INFORMATION
Janeen Peterson, Director of Food & Nutrition Services, will provide information on the FNS program in the school district. A question and answer time will be provided at the meeting. No formal action is expected. |
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V.B. NATURE TRAILS
Presenter:
Lukas Gotto
Description:
BACKGROUND INFORMATION
Lukas Gotto, Community Engagement Coordinator, will share information with regard to Nature Trails at Discovery Middle School. A question and answer time will be provided at the meeting. No formal action is expected. |
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V.C. TECHNOLOGY UPDATE
Presenter:
Kevin Brezina
Description:
BACKGROUND INFORMATION:
Kevin Brezina will share highlights from the Technology Department. A question and answer time will be provided at the meeting. No formal action is expected. |
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VI. ACTION ITEMS
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VI.A. ADOPT RESOLUTION PROPOSING TO PLACE STAFF ON UNREQUESTED LEAVE OF ABSENCE
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
The following pages provide the resolution which the school board is required to adopt identifying tenured staff members whose positions may be reduced in the upcoming school year due to changes in student enrollment and/or availability of funding. Jessie Hjelle, Director of Human Resources, will provide additional background information regarding the resolution. This is the first of two steps in the process when tenured staff is involved. RECOMMENDATION: The administration recommends the board adopt the resolution proposing to place the following staff members on unrequested leave of absence:
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VI.B. ACCEPT REPORT ON 2021-2022 DISTRICT OPERATIONAL PLAN END OF YEAR UPDATE
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:
Darcy Josephson will provide an end of year update on the 2021-2022 District Operational Plan. The following pages provide further information. RECOMMENDATION: The administration recommends the board approve the summary of the 2021-2022 District Operational Plan as presented. |
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VI.C. APPROVE 2022-2023 FEES, PRICES AND SERVICE RATES
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The following pages provide comparison information for fees and prices associated with District Activities and Food & Nutrition Services as well as Service Rates for personnel reimbursement rates. RECOMMENDATION: The administration recommends the board approve the summary of the 2022-2023 fees, prices and service rates as presented. |
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VI.D. APPROVE PRELIMINARY 2022-2023 BUDGET
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The following pages provide the proposed preliminary budget for 2022-2023. Trevor Peterson will provide further information on the proposed budget. The administration developed the budget based on school board approved assumptions. The Budget/Facilities Committee has reviewed the proposal and is in support of its adoption. Further discussion will occur at the meeting. RECOMMENDATION: The administration recommends the board approve the 2022-2023 preliminary budget as presented. |
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VII. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION
The district administrative team will provide informational updates to the board at the meeting. The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. Also, school board members will share information and other updates as appropriate. |
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VII.A. ADMINISTRATIVE TEAM
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VII.B. SCHOOL BOARD MEMBER REPORTS
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VII.C. SCHOOL BOARD COMMITTEE REPORTS
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VII.D. ADDITIONAL FINANCIAL INFORMATION
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VIII. DELEGATIONS AND INDIVIDUALS
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IX. REVIEW SUPERINTENDENT EVALUATION SUMMARY
Presenter:
Rick Sansted
Description:
INFORMATION:
The board will discuss the summary of the superintendent evaluation. The Personnel/Negotiation Committee met with the superintendent on June 15, 2021 to review the summary report of the evaluation. There will be more discussion at the time of the meeting. |
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X. ADJOURNMENT
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