April 18, 2022 at 7:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. APPROVAL OF AGENDA
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III. DISTRICT POINTS OF PRIDE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION
Rick Sansted will share with the board the "206 Points of Pride." The persons being recognized this month are: Alicia Erickson was selected as an Aspirations in Computing Award Honoree in the Rising Star category. This honor is given to students who have attained some technology skills and demonstrated a commitment to continue to strengthen their skills and exploration of the field. 7th Grader Carlee Schliepsiek won the Cherry Street Books Earth Day Poetry Contest for her poem celebrating the beauty of winter, which will be featured at an upcoming Earth Day celebration. Thirteen students were selected to represent Alexandria in the 2022 All-Conference Choir, including Brittany Lanus, Anna Melby, Olivia Brault, Kassidy Huwe, Jeryn Drewes, Ella Risnes, Isaac Baldry, Joel Brault, Ramsey Copeland, Isaac Loeffler, Anthony Hoyt, Matt Wieberdink and Noah Hubbard. Eight students were nominated for the CLC All-Conference Band, including Ilana Jensen, Madison Melby, Heidi Carstensen, Colton Robertson, Grace Hedstrom, Mackenzie Goodwin, Evan Strand and Gabe Schneider. Tom Miller was voted Boy’s Basketball Assistant Coach of the Year for the 2021-22 season. Eleven students received the Northern Minnesota Robotics Conference All-Academic Team honors, including Ramsey Copeland, Sarah Fuchs, Cody Hunt, Ilana Jensen, Alicia Erickson, Jacob Fleming, Macahila Hinnenkamp, Owen Jensen, Levi Johnson, Kyle Tvrdik and Owen Corle. This honor is given to robotics students who have a 3.5 or higher GPA and meet varsity level ‘lettering’ requirements. Ellie Rauk, Hailie Kent, Sarah Kelley and Ailynn Fettig received Academic All-Section honors for gymnastics. In Girl’s Basketball, Academic All-State honors were awarded to Tessa McGrane and Carlie Wolf, with Hadley Thul receiving honorable mention. Ian Johnson, Ashton Schlosser and Nicolas Witt competed at the State Archery Tournament and qualified for the National Archery Tournament in Louisville, KY. |
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IV. CONSENT AGENDA
Presenter:
Rick Sansted
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IV.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON MARCH 21, 2022
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide a copy of the minutes from the March 21, 2022 regular school board meeting. RECOMMENDATION: The administration recommends the board approve the minutes as printed. |
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IV.B. APPROVE PAYMENT OF BILLS FOR MARCH 2022
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The listing of bills for payment is the last attachment to this agenda. RECOMMENDATION: The administration recommends the board approve the payment of bills for March 2022. |
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IV.C. APPROVE MONTHLY FINANCIAL REPORTS FOR MARCH 2022
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The following pages provide a summary report of revenue and expenditures for the district as of March 31, 2022. RECOMMENDATION: The administration recommends the board approve the revenue and expenditures reports for the month of March 2022. |
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IV.D. APPROVE PERSONNEL RECOMMENDATIONS
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IV.D.1. EMPLOYMENT
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We recommend the board employ the following staff and pay them according to salary schedules:
RECOMMENDATION: The administration recommends the board approve the employment agreements. |
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IV.D.2. EMPLOYMENT - CO-CURRICULAR
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We recommend the board employ the following staff members and pay them according to the salary schedule: Co-Curricular Staff:
RECOMMENDATION: The administration recommends the board approve the employment of the individuals named. |
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IV.D.3. ADDITIONAL POSITION REQUEST
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
The district administration is recommending that the board approve the following position. The Personnel/Negotiation Board Committee supports the recommended addition:
RECOMMENDATION: The administration is recommending the board approve the staff position as presented. |
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IV.D.4. RESIGNATIONS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We have received notice of resignation from the following staff members:
Co-Curricular Staff:
RECOMMENDATION: The administration recommends the board approve the resignation of the individuals named above. |
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IV.D.5. LEAVE OF ABSENCE REQUESTS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We have received a number of Leave of Absence requests. RECOMMENDATION: The administration recommends the board approve the following leave requests:
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IV.D.6. RETIREMENTS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We have received a letter of retirement from the following staff members:
RECOMMENDATION: The administration recommends that the board approve the retirements of these individuals as requested, with appreciation for there years of service to the district. |
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IV.E. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000. RECOMMENDATION: The administration recommends the school board approve the attached resolution accepting grants and donations to the school district. |
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IV.F. APPROVE EXTENDED FIELD TRIPS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all extended field trips that involve one or more overnight stays. RECOMMENDATION: The administration recommends that the school board approve the following extended field trip:
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IV.G. APPROVE FUNDRAISING ACTIVITIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all fundraising activities. RECOMMENDATION: The administration is recommending that the school board approve the following fundraiser:
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IV.H. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide suggested policy additions or policy revisions for first reading. Administration will review the policies at the meeting.
The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions. RECOMMENDATION: The administration recommends the board approve the first reading of the policies listed above. |
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IV.I. ADOPT DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following policies received a first reading at the March 2022 board meeting:
RECOMMENDATION: The administration recommends the board adopt Policies 101, 101.1, 103, 104, 105, 210, 810, 904, 905 and 911. |
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IV.J. REPEAL DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following policies are recommended for repeal:
The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports repealing. The administration is in support of this recommendation. RECOMMENDATION: The administration recommends repealing Policies 705.1 and 812. |
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IV.K. APPROVE APPLICATION FOR STATE-APPROVED ONLINE LEARNING
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:
The district administration is recommending that the board approve the application for State-Approved Online Learning for the following classes:
RECOMMENDATION: The administration is recommending the board approve the application for online learning as presented. |
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V. REPORTS/DISCUSSION ITEMS
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V.A. ALEXANDRIA AREA HIGH SCHOOL UPDATE
Presenter:
Chad Duwenhoegger
Description:
BACKGROUND INFORMATION
Chad Duwenhoegger will share highlights from Alexandria Area High School. A question and answer time will be provided at the meeting. No formal action is expected. |
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V.B. UPDATE ON SECONDARY PROGRAMMING
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:
Darcy Josephson will share information about the grade 6-12 programming efforts pertaining to the strategic plan. A question and answer time will be provided at the meeting. No formal action is expected. |
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VI. ACTION ITEMS
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VI.A. APPROVE WORK AGREEMENTS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
A tentative settlement was reached between the District and the following employee groups:
Jessie Hjelle, Human Resources Director, will provide an overview of the work agreements. The administration and the Personnel/Negotiations Committee are supportive of the agreements. RECOMMENDATION: The administration recommends the board approve the following:
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VI.B. APPROVE BUS/VAN REPLACEMENT PLAN
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Trevor Peterson will provide a summary of the bus/van replacement plan for fiscal year 2022-23. RECOMMENDATION: The administration recommends the board approve bus/van replacement plan for fiscal year 2022-23 as presented. |
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VI.C. ADOPT RESOLUTION NONRENEWING A PROBATIONARY TEACHER
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
The following page provides the resolution the school board is required to adopt identifying probationary staff members whose positions may be reduced or discontinued in the upcoming school year due to changes in student enrollment and/or availability of funding. Jessie Hjelle will provide additional background information regarding the resolution. RECOMMENDATION: The administration recommends the board adopt the Resolution Nonrenewing a Probationary Teacher for the following probationary staff member:
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VI.D. ADOPT RESOLUTION ESTABLISHING COMBINED POLLING PLACES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Every 10 years, as a result of the Census, voting districts need to review their populations and determine if the districts are equitably represented based on the new population or not. The City of Alexandria has completed their redistricting plan and changed their ward boundaries and reduced the number of precincts from seven to five. Amendments to Minnesota Statutes Section 205A.11 require school boards to annually designate, by resolution, combined polling places for stand-alone school district elections held in the following calendar year. The locations of these combined polling places have also been limited to those locations designated for use as a polling place by a county or a municipality. The resolution for the 2022 calendar year was approved based on the previous City districts and boundaries. Now that redistricting is complete for the City, the school board can adopt an updated resolution for the remainder of the calendar year. RECOMMENDATION: The administration recommends the board adopt the resolution combining polling places for multiple precincts and designating hours during which the polling places will remain open for voting for school district elections not held on the day of the statewide election. |
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VI.E. ADOPT RESOLUTION RELATING TO CHOOSING NOMINEES FOR ELECTION TO THE SCHOOL BOARD AND CALLING THE SCHOOL DISTRICT PRIMARY ELECTION
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide the resolution and notice related to the August 9, 2022 school board primary election. The resolution establishes the opportunity to utilize a primary election to choose nominees based upon the number affidavits of candidacy filed and directs the district to publish and post the required notices. These documents are required by law. RECOMMENDATION: The administration recommends that the board adopt the Resolution and Notice as presented. |
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VI.F. ADOPT RESOLUTION ESTABLISHING DATES FOR FILING AFFIDAVITS OF CANDIDACY
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide the resolution and notice related to the November 8, 2022 school board election. The resolution establishes the filing dates for affidavits of candidacy and directs the district to publish and post the required notices. These documents are required by law. School board members whose term will expire at the end of 2022 are:
RECOMMENDATION: The administration recommends that the board adopt the Resolution and Notice as presented. |
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VII. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION
The district administrative team will provide informational updates to the board at the meeting. The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. Also, school board members will share information and other updates as appropriate. |
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VII.A. ADMINISTRATIVE TEAM
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VII.B. SCHOOL BOARD MEMBER REPORTS
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VII.C. SCHOOL BOARD COMMITTEE REPORTS
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VII.D. ADDITIONAL FINANCIAL INFORMATION
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VIII. ADJOURNMENT
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