July 19, 2021 at 7:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. APPROVAL OF AGENDA
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III. DELEGATIONS AND INDIVIDUALS
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IV. DISTRICT POINTS OF PRIDE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION
Rick Sansted will share with the board the "206 Points of Pride." The persons being recognized this month are: Cora Larson and Hannah Boraas were co-first place-medalists at the Girls Golf Section Meet. They, along with Isabella Hagen, Aisling O’Connor, Lauren Rebrovich, and Rachel Bowen, set new school records for the lowest team score over 18 holes and lowest team score over 36 holes, and also claimed the title of Class AAA State Champions. Hannah Boraas also tied a school record for an individual low score this season, shooting a 69 at Geneva Golf Club. Boys Golf Team members Braeden Sladek, Grant Rebrovich, Bennett Olsen, Carver Larson, Jackson Holtz, and Ashton Sladek participated in the Boys Class AAA Golf Tournament. Will Heydt became the Triple Jump Champion at the Class AA Boys Track and Field State Tournament. Other participants in the Boys Track and Field State Tournament include:
Participants in the Girls Class AA Track and Field State Tournament include:
Coach Meghan Orgeman was named Section 8AA Girls Track and Field Head Coach of the Year. |
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V. CONSENT AGENDA
Presenter:
Rick Sansted
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V.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON JUNE 21, 2021
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide a copy of the minutes from the June 21, 2021 regular school board meeting. RECOMMENDATION: The administration recommends the board approve the minutes as printed. |
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V.B. APPROVE PAYMENT OF BILLS FOR JUNE 2021
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Because of the many year-end accounting adjustments and entries that need to be made, the financial reports for June 2021 will be presented when the number accurately reflects fiscal year 2020-2021 activities. The listing of bills for payment is the last attachment to this agenda. RECOMMENDATION: The administration recommends the board approve the payment of bills for June 2021. |
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V.C. APPROVE PERSONNEL RECOMMENDATIONS
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V.C.1. EMPLOYMENT
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
We recommend the board employ the following staff and pay them according to salary schedules:
RECOMMENDATION: The administration recommends the board approve the employment agreements. |
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V.C.2. EMPLOYMENT - CO-CURRICULAR
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
We recommend the board employ the following staff member and pay her according to the salary schedule: Co-Curricular Staff:
RECOMMENDATION: The administration recommends the board approve the employment of the individual named. |
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V.C.3. ADDITIONAL POSITION REQUESTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The district administration is recommending that the board approve the following positions. The Personnel/Negotiation Board Committee supports the recommended additions:
RECOMMENDATION: The administration is recommending the board approve the staff positions as presented. |
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V.C.4. RESIGNATIONS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
We have received notice of resignation from the following staff members:
Co-Curricular Staff:
RECOMMENDATION: The administration recommends the board approve the resignation of the individuals named above. |
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V.C.5. LEAVE OF ABSENCE REQUEST
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
We have received the following Leave of Absence request:
RECOMMENDATION: The administration recommends the board approve the leave request as presented. |
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V.C.6. RETIREMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
We have received a letter of retirement from the following staff members:
RECOMMENDATION: The administration recommends that the board approve the retirement of these individuals as requested, with appreciation for their years of service to the district. |
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V.D. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000. RECOMMENDATION: The administration recommends the school board approve the attached resolution accepting grants and donations to the school district. |
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V.E. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide suggested policy additions or policy revisions for first reading. Administration will review the policies at the meeting.
The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions. RECOMMENDATION: The administration recommends the board approve the first reading of the policies listed above. |
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V.F. ADOPT DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following policies received a first reading at the June 2021 board meeting:
RECOMMENDATION: The administration recommends the board adopt Policies 212, 214, 301 and 567. |
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V.G. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers. RECOMMENDATION: The administration recommends the board approve the following agreements:
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VI. REPORTS/DISCUSSION ITEMS
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VI.A. CMETS UPDATE
Presenter:
Maureen Miller
Description:
INFORMATION:
Maureen Miller will share highlights from the Central Minnesota Telecommunications System (CMETS). A question and answer time will be provided at the meeting. No formal action is expected. |
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VI.B. COMMUNITY ED/COMPASS UPDATE
Presenter:
Lynn Jenc
Description:
INFORMATION:
Lynn Jenc will share highlights from Community Education/Compass. A question and answer time will be provided at the meeting. No formal action is expected. |
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VI.C. TRANSPORTATION UPDATE
Presenter:
Scott Dahlin
Description:
BACKGROUND INFORMATION:
Scott Dahlin will share highlights from the Transportation Department. A question and answer time will be provided at the meeting. No formal action is expected. |
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VII. ACTION ITEMS
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VII.A. APPROVE SCHOOL OPENING PLAN
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:
Darcy Josephson will provide a summary of the 2021-2022 School Opening Plan. A question and answer time will be provided at the meeting. RECOMMENDATION: The administration recommends the board approve the 2021-2022 School Opening Plan as presented. |
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VII.B. APPROVE STUDENT HANDBOOKS
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:
Darcy Josephson will provide a summary of the 2021-2022 Student Handbooks for the Early Education center, six elementary schools, Discovery Middle School and Alexandria Area High School. The Curriculum/Policy Committee has reviewed the handbooks and approves the revisions. RECOMMENDATION: The administration recommends the board approve the 2021-2022 Student Handbooks as presented. |
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VII.C. APPROVE LONG-TERM MAINTENANCE REVENUE
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Minnesota school districts applying for Long-Term Facilities Maintenance (LTFM) revenue must submit an annual application to the Minnesota Department of Education. Completed applications include submitting a statement of assurances, as well as the LTFM revenue projection and estimated expenditures for a 10-year period. RECOMMENDATION: The administration recommends the board approve the LTFM revenue application as presented. |
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VII.D. ACCEPT BID FOR MILK PRODUCTS
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The district administration received an escalator bid from Cass Clay Creamery/Kemps Dairy to provide milk products and equipment for the 2021-2022 school year. No other providers responded to the request for bids. The contract has an option to renew services and products with approved milk vendors for two additional one-year contracts (SY 2022-2023 and 2023-2024). RECOMMENDATION: The administration recommends the board accept the escalator bid prices from Cass Clay Creamery/Kemps Dairy as the milk vendor for the School Meals Program for the 2021-2022 school year and to accept their escalator clause as presented. |
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VII.E. APPROVE PROPERTY AGREEMENT
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Rick Sansted will provide information regarding a property agreement with the City of Carlos. The lease would allow the City of Carlos, as well as the surrounding townships, the ability to seek a new fire hall. RECOMMENDATION: The administration recommends the board approve the property agreement with the City of Carlos as presented. |
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VII.F. SCHEDULE SPECIAL MEETING TO CANVASS ELECTION RESULTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The school board is required to canvass election results on the second (2nd) or third (3rd) day after the election. The administration recommends that the board schedule a special meeting on Thursday, August 12, 2021 at 6:30 a.m. in the District Office Conference Room. RECOMMENDATION: The administration recommends the board approve the recommendation to hold the special board meeting to canvass election results as stated above. |
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VIII. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION
The district administrative team will provide informational updates to the board at the meeting. The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. Also, school board members will share information and other updates as appropriate. |
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VIII.A. ADMINISTRATIVE TEAM
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VIII.B. SCHOOL BOARD MEMBER REPORTS
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VIII.C. SCHOOL BOARD COMMITTEE REPORTS
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VIII.D. ADDITIONAL FINANCIAL INFORMATION
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IX. ADJOURNMENT
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