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June 21, 2021 at 7:00 PM - Regular Meeting

Agenda
I. CALL TO ORDER
II. APPROVAL OF AGENDA
III. DELEGATIONS AND INDIVIDUALS
IV. CONSENT AGENDA
Presenter:  Rick Sansted
IV.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON MAY 17, 2021
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The following pages provide a copy of the minutes from the May 17, 2021 regular school board meeting.
 

RECOMMENDATION:

The administration recommends the board approve the minutes as printed.
 
IV.B. APPROVE PAYMENT OF BILLS FOR MAY 2021
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The listing of bills for payment is the last attachment to this agenda.


RECOMMENDATION:

The administration recommends the board approve the payment of bills for May 2021.
 
IV.C. APPROVE MONTHLY FINANCIAL REPORTS FOR MAY 2021
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The following pages provide a summary report of revenue and expenditures for the district as of May 31, 2021. 


RECOMMENDATION:

The administration recommends the board approve the revenue and expenditures reports for the month of May 2021.
 
IV.D. APPROVE PERSONNEL RECOMMENDATIONS
IV.D.1. EMPLOYMENT
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We recommend the board employ the following staff and pay them according to salary schedules:
 
  • Bye, Debora: Instructional SPED Paraprofessional, effective 9/7/2021
  • Hilbrands, Kelly: AAHS Social Studies Teacher, effective 8/30/2021
  • Howell, Kelli: DMS SPED LD, effective 8/30/2021
  • Johnson, Bryant: Summer Grounds Helper, effective 6/2/2021
  • Magnuson, Luke: AAHS and DMS DAPE Teacher, effective 8/30/2021
  • Robertson, Colton: Summer Grounds Helper, effective 6/7/2021
  • Super, Krissi: AAHS English Teacher, effective 8/30/2021
  • Strickler, Alex: CE Compass Group Leader, effective 5/24/2021
  • Nohre, Christine: Instructional SPED Paraprofessional, effective 9/7/2021
  • Merk, Nora: Summer School Paraprofessional, effective 6/21/2021
  • Koep, Linda: Activities Secretary DMS, effective 9/1/2021

RECOMMENDATION:

The administration recommends the board approve the employment agreements.
 
IV.D.2. EMPLOYMENT - CO-CURRICULAR
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We recommend the board employ the following staff members and pay them according to the salary schedule:

Co-Curricular Staff:
  • Elliott, Emily: Marching Band Honor Guard Coach, effective 3/30/2021
  • McDaniel, Samantha: Assistant Volleyball Coach, effective 8/16/2021
  • Bourcy, Samantha: Assistant Volleyball Coach, effective 8/16/201
  • Hess, Samuel: 9th Grade Volleyball Coach, effective 8/16/2021
  • Chipman, Jessica: Drama, Musical Head, effective 9/13/2021
  • Stoneberg, Sara: 7th Grade Volleyball Coach, effective 8/30/2021
  • Lundquist, Aspyn: CE Gymnastics Coach, effective 6/14/2021


RECOMMENDATION:

The administration recommends the board approve the employment of the individuals named.
 
IV.D.3. RESIGNATIONS 
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received notice of resignation from the following staff members:
 
  • Brossart, Elizabeth: DMS English Teacher, effective 6/8/2021
  • Bunn Clauson, Brittney: Woodland Kindergarten Teacher, effective 6/8/2021
  • Clauson, Jacob: AAHS Social Studies Teacher, effective 6/8/2021
  • Comer, Clarke: CE Facilitator, effective 6/4/2021
  • Kor, Mandy: AAHS English Teacher, effective 6/8/2021
  • Krippner, Kiara: Food Service, effective 6/4/2021
  • Toov, Jessalyn: Instructional Paraprofessional, effective 6/4/2021
  • Wallerich, Holly: Instructional Paraprofessional, effective 6/4/2021
  • Monceaux, Pierre: Instructional Paraprofessional, effective 6/4/2021
  • Ostendorf, Raymond: Custodian, effective 6/4/2021
  • Wixon, Kim: Instructional Paraprofessional, effective 6/4/2021
  • Koep, Linda: Instructional Paraprofessional, effective 6/4/2021

Co-Curricular Staff:
  • Willert, Elizabeth: Middle School Volleyball Coach, effective 05/17/2021
  • Clauson, Jacob: Head Speech Coach, effective 6/8/2021
  • Mulder, Nathaniel: Middle School Boys Tennis Coach, effective 5/25/2021
  • Orme, Tony: Middle School Boys Soccer Coach, effective 5/27/2021


RECOMMENDATION:

The administration recommends the board approve the resignation of the individuals named above.
 
IV.D.4. LEAVE OF ABSENCE REQUESTS
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received the following Leave of Absence requests:
 
  • Huss, Cami: Projected leave date September 12, 2021; projected return date November 14, 2021
  • Bushard, Alisha: Projected leave date July 29, 2021; projected return date October 25, 2021

RECOMMENDATION:

The administration recommends the board approve the leave requests as presented.
 
IV.D.5. RETIREMENTS
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received a letter of retirement from the following staff members:
 
  • Thompson, Pam: Elementary Media Teacher, effective 6/8/21 [date of hire: 8/30/1988]
  • Svir, Bonnie: Food Service, effective 5/28/2021 [date of hire: 9/4/2012]
  • Scheff-Belaen, Sandra: ABE Teacher, effective 8/12/2021 [date of hire: 10/31/2018]


RECOMMENDATION:

The administration recommends that the board approve the retirement of these individuals as requested, with appreciation for their years of service to the district.
 
IV.D.6. RESOLUTION TO TERMINATE REGULAR SUBSTITUTE TEACHERS AND LONG-TERM SUBSTITUTE TEACHERS
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

The following pages provide the resolution for termination of substitute teachers in the District.  This is an annual action taken by the school board that is required as a result of Minnesota state statutes related to continuous contracts.


RECOMMENDATION:

The administration recommends the board adopt the resolution terminating regular substitute teachers and long-term substitute teachers.
 
IV.E. APPROVE SUBMISSION OF GRANT APPLICATIONS
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The administration recommends that the school board approve the submission of the following:
 
  • Grant application to MN Department of Education for $14,400 to provide 100 hours of summer preschool for students entering Kindergarten in the fall of 2021.
  • Grant applications to the Alexandria Education Foundation for $40,772.82 to fund multiple innovation projects throughout the district.


RECOMMENDATION:

The administration recommends the school board approve the resolution to submit the grant applications.
 
IV.F. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000.


RECOMMENDATION:

The administration recommends the school board approve the attached resolution accepting grants and donations to the school district.
IV.G. APPROVE FUNDRAISING ACTIVITIES
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

As per district policy, the board is required to approve all fundraising activities.


RECOMMENDATION:

The administration is recommending that the school board approve the following fundraiser:
  • The Nordic Ski Team will host a Woodfire Pizza night at the Methodist Church to raise money for new equipment and supplies.
IV.H. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The following pages provide suggested policy additions or policy revisions for first reading.  Administration will review the policies at the meeting.
 
    • Policy 212 - School Board Committees
    • Policy 214 - Out-of-State Travel by School Board Members
    • Policy 301 - School District Administration
    • Policy 567 - Student Dress and Appearance

The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions.


RECOMMENDATION:

The administration recommends the board approve the first reading of the policies listed above.
 
IV.I. ADOPT DISTRICT POLICIES
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The following policies received a first reading at the May 2021 board meeting:
 
    • Policy 206 - Public Participation in School Board Meetings/Complaints About Persons at School Board Meetings and Data Privacy Considerations
    • Policy 207 - Public Hearings
    • Policy 209 - Conflict of Interest - School Board Members
    • Policy 211 - School Board Member Development
    • Policy 422 - Policies Incorporated by Reference
    • Policy 523 - Policies Incorporated by Reference


RECOMMENDATION:

The administration recommends the board adopt Policies 206, 207, 209, 211, 422 and 523. 
 
IV.J. REPEAL DISTRICT POLICy
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The following policy is recommended for repeal:
 
  • Policy 537 - Violence Prevention [Applicable to Students and Staff]

The Curriculum/Policy Committee reviewed the policy at their committee meeting and supports repealing.

The administration is in support of this recommendation.


RECOMMENDATION:

The administration recommends repealing Policy 537 - Violence Prevention [Applicable to Students and Staff].
 
IV.K. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers.


RECOMMENDATION:

The administration recommends the board approve the following agreements:
  • Early Childhood Screening Contract between Horizon Public Health and Alexandria Public Schools beginning July 1, 2021 through June 30, 2022
  • Ice Rental Agreement between the City of Alexandria and Alexandria Public Schools beginning September 1, 2021 through April 1, 2022
  • Membership Agreement with Lakes Country Service Cooperative beginning July 1, 2021 through June 30, 2022
  • Memorandum of Agreement between Southwest Minnesota State University and Alexandria Public Schools beginning July 1, 2020 through June 30, 2025
  • Master Agreement for bread and bread products between Cooperative Purchasing Connection and Alexandria Public Schools for the 2021-2022 and 2022-2023 school years
IV.L. APPROVE FIRST READING OF THE 2021-2022 DISTRICT FACILITIES RENTAL HANDBOOK AND PROCEDURES
Presenter:  Lynn Jenc
Description:  BACKGROUND INFORMATION:

The following pages provide information on the 2021-2022 Facilities Rental Handbook & Procedures booklet.

The administration is in support of this recommendation.


RECOMMENDATION:

The administration recommends the board adopt the 2021-2022 Facilities Rental Handbook & Procedures document.

 
IV.M. DESIGNATE IDENTIFIED OFFICIAL WITH AUTHORITY 
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The Minnesota Department of Education (MDE), Professional Educator Licensing Standards Board (PELSB), and Office of Higher Education (OHE) require annual designation of an Identified Official with Authority (IOwA) for each local education agency that uses the Education Identity Access Management (EDIAM) system.  The IOwA is responsible for authorizing, reviewing and recertifying user access for their local education agency in accordance with the State of Minnesota Enterprise Identity and Access Management Standard, which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually. The Identified Official with Authority will authorize user access to State of Minnesota Education secure systems in accordance with the user’s assigned job duties, and will revoke that user’s access when it is no longer needed to perform their job duties.


RECOMMENDATION:

The administration recommends the board authorize Rick Sansted, ID: rsansted to act as the Identified Official with Authority (IOwA) and Maggie Timm, ID: emjay88911 to act as the IOwA to add and remove names only for Alexandria Public School District 0206-01.

 
V. REPORTS/DISCUSSION ITEMS
V.A. SCHOOL REOPENING PLAN
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION

Rick Sansted will provide information on the School Reopening Plan for Fall 2021.  A question and answer time will be provided at the meeting.

No formal action is expected.
 
V.B. FOOD AND NUTRITION SERVICES UPDATE
Presenter:  Janeen Peterson
Description:  BACKGROUND INFORMATION

Janeen Peterson, Director of Food & Nutrition Services, will provide information on the FNS program in the school district.  A question and answer time will be provided at the meeting.

No formal action is expected.
 
V.C. TECHNOLOGY UPDATE
Presenter:  Kevin Brezina
Description:  BACKGROUND INFORMATION:

Kevin Brezina will share highlights from the Technology Department.  A question and answer time will be provided at the meeting.

No formal action is expected.
 
V.D. SCHOOL REOPENING PLAN
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION

Rick Sansted will provide information on the School Reopening Plan for Fall 2021.  A question and answer time will be provided at the meeting.

No formal action is expected.
 
VI. ACTION ITEMS
VI.A. APPROVE FIRST READING OF THE 2021-2025 TECHNOLOGY PLAN
Presenter:  Kevin Brezina
Description:  BACKGROUND INFORMATION:

The following pages provide the proposed 2021-2025 Technology Plan.  Kevin Brezina will provide further information on the plan. The Curriculum/Policy Committee has reviewed the proposal and supports the technology plan.  A second reading will follow at the July 19, 2021 board meeting.


RECOMMENDATION:

The administration recommends the board approve the first reading of the 2021-2025 Technology Plan.
 
VI.B. ADOPT RESOLUTION ANNOUNCING AVAILABILITY OF POSITIONS TO RECALL STAFF FROM UNREQUESTED LEAVE OF ABSENCE
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

Scott Heckert will provide the overview and background processes for the recall of the teaching staff.

Administration recommends the board approve the following resolution announcing availability of positions to recall the following staff from Unrequested Leave of Absence and that they be paid as per schedule:
  • Lindback, Muriel - LRT, effective 2021-2022 recalled from Unrequested Leave of Absence
  • Mindach, Julie - LRT, effective 2021-2022 recalled from Unrequested Leave of Absence
  • Roos, Tom - LRT, effective 2021-2022 recalled from Unrequested Leave of Absence
  • Kueffler, LaVon - LRT, effective 2021-2022 recalled from Unrequested Leave of Absence
  • Knutson, Shawn - LRT, effective 2021-2022 recalled from Unrequested Leave of Absence
  • Foley, Jill - LRT, effective 2021-2022 recalled from Unrequested Leave of Absence


RECOMMENDATION:

The administration recommends the board approve the Resolution Announcing Availability of Positions to recall the above mentioned staff.
 
VI.C. ACCEPT REPORT ON 2020-2021 DISTRICT OPERATIONAL PLAN END OF YEAR UPDATE
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

Rick Sansted will provide an end of year update on the 2020-2021 District Operational Plan.  The following pages provide further information.


RECOMMENDATION:

The administration recommends the board approve the summary of the 2020-2021 District Operational Plan as presented.
 
VI.D. APPROVE 2021-2022 FEES, PRICES AND SERVICE RATES
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The following pages provide comparison information for fees and prices associated with District Activities and Food & Nutrition Services as well as Service Rates for personnel reimbursement rates.


RECOMMENDATION:

The administration recommends the board approve the summary of the 2021-2022 fees, prices and service rates as presented.
 
VI.E. APPROVE PRELIMINARY 2021-2022 BUDGET
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The following pages provide the proposed preliminary budget for 2021-2022.  Trevor Peterson will provide further information on the proposed budget.  The administration developed the budget based on school board approved assumptions.  The Budget/Facilities Committee has reviewed the proposal and is in support of its adoption.  Further discussion will occur at the meeting.


RECOMMENDATION:

The administration recommends the board approve the 2021-2022 preliminary budget as presented.
 
VI.F. ADOPT RESOLUTION RELATED TO SCHOOL DISTRICT PROPERTY AND IMPROVEMENTS AND THE FINANCING THEREOF
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The following pages provide the Resolution Relating to School District Property and Improvements and the Financing Thereof.  Trevor Peterson will provide further information at the meeting.  The Budget/Facilities Committee has reviewed the Resolution and is in support of its approval. 


RECOMMENDATION:

The administration recommends the board approve the resolution as presented.
 
VI.G. ADOPT QUIT CLAIM DEED RESOLUTION
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The following pages provide a proposed Quit Claim Deed Resolution to clean up parcel legal descriptions set forth in a 1995 Resolution.  Trevor Peterson will provide further information at the meeting.  The Budget/Facilities Committee has reviewed the Deed and the Resolution and is in support of its approval. 


RECOMMENDATION:

The administration recommends the board approve the Quit Claim Deed Resolution as presented.
 
VI.H. ADOPT RESOLUTION CHANGING POLLING PLACE LOCATION
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The attachment provides the Resolution Changing Polling Place Location for the August 10, 2021 primary election and the November 2, 2021 special election.  The administration recommends that the board adopt the resolution as required by law.

RECOMMENDATION:

Adopt the Resolution Changing Polling Place Location for the August 10, 2021 primary election and the November 2, 2021 special election.
 
VI.I. ADOPT RESOLUTION ESTABLISHING ABSENTEE BALLOT BOARD
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The attachment provides the resolution to establish the absentee ballot board for the August 10, 2021 primary election.  The administration recommends that the board adopt the resolution as required by law.

RECOMMENDATION:

Adopt the resolution establishing the absentee ballot board for the August 10, 2021 primary election.
 
VI.J. ADOPT RESOLUTION APPOINTING ELECTION JUDGES 
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The attachment provides the Resolution Appointing Election Judges for the School District Primary and Special Elections to be held August 10, 2021 and November 2, 2021.  The administration recommends that the board adopt the resolution as required by law.

RECOMMENDATION:

Adopt the Resolution Appointing Election Judges for the School District Primary and Special Elections to be held August 10, 2021 and November 2, 2021.
 
VII. COMMUNICATION ITEMS
Presenter:  Rick Sansted
Description:  INFORMATION

The district administrative team will provide informational updates to the board at the meeting. 

The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. 

Also, school board members will share information and other updates as appropriate.
 
VII.A. ADMINISTRATIVE TEAM
VII.B. SCHOOL BOARD MEMBER REPORTS
VII.C. SCHOOL BOARD COMMITTEE REPORTS
VII.D. ADDITIONAL FINANCIAL INFORMATION
VII.E. REVIEW SUPERINTENDENT EVALUATION SUMMARY
Presenter:  Rick Sansted
Description:  INFORMATION:

The board will discuss the summary of the superintendent evaluation.  The Personnel/Negotiation Committee met with the superintendent on June 15, 2021 to review the summary report of the evaluation.  There will be more discussion at the time of the meeting.
 
VIII. ADJOURNMENT
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