View Options:

Show Everything
Hide Everything

May 17, 2021 at 5:00 PM - Regular Meeting

Agenda
I. CALL TO ORDER
II. OATH OF OFFICE
III. APPROVAL OF AGENDA
IV. DELEGATIONS AND INDIVIDUALS
V. DISTRICT POINTS OF PRIDE
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION

Rick Sansted will share with the board the "206 Points of Pride."  The persons being recognized this month are:

DMS Band Director Derek Ziemer participated in a recording session with the University of Minnesota, Morris Symphonic Winds for the United States premiere of a piece titled Sinfonia Aqua - Six Water Divertimenti In Memoriam for Reciter, Woodwind Ensemble, Foghorn and Bells.

Senior Nick Nelson is one of thirty finalists in the Federal Reserve Bank of Minneapolis annual student essay contest.

Two of our Archery students placed well in the virtual National Archery Tournament this year:
  • Nicolas Witt shot a score of 293, earning him 12th place in the 11th grade division and 43rd in the high school boy’s division
  • Ian Johnson shot a score of 295, hitting 25 out of 30 bullseyes, taking 1st place in the 7th grade boy’s division, 2nd place in the middle school boy’s division and 22nd in the overall boy’s division
  • Additional archers who shot in the National Tournament were Christian Scribner, Marc Magaard, Claire Monceaux and Morgan Hungness in the high school division and Ethan Giese and Alayna Waggoner in the middle school division.

Kathy Walker has been named the State Class A Boys Swim Head Coach of the Year.

State Class AAA Boys Basketball Head Coach of the Year was awarded to Forrest Witt.

Jordan O’Kane was named 2021 Girls Goalie of the Year by the Minnesota Youth Hockey Hub.

Six teams of 5th graders place in the top 10 at the regional Math Masters competition in April:
  • 3rd place: Braden Adelman, Adeline Auran, Hudson Corle, David Hinrichs and Ty Miller
  • 5th place: Abby Olson, Carter Praska, Gabby Rye, Ella Vanderheiden and Connor Zirbes
  • 6th place: Avianne Barsness, Mitchel Bartosiewski, Aaron Lenarz, Kayla Malo and Olivia Neumann
  • 7th place: Gavin Gilbertson, Brynn Johnson, Lucas Korman, Keaton Kryder and Zander Sorenson
  • 9th place: Jeremy Boe, Zack Frisell, Bodin Karlstad, Brennan Lepisto and Dat Nguyen
  • 10th place: Maya Dutton, Brody Hennessey, Colton Nolden, Ayden Steffensmeier and Maggie Sundby

Individuals placing in the problem solving competition at Math Masters included:
  • 6th place: Zack Frisell
  • 8th place: Colton Nolden
  • 9th place: Aaron Lenarz
  • 12th place: Lucas Korman
  • 14th place: Ella Vanderheiden
  • 18th place: Brennan Lepisto
  • 20th place: Braden Adelman

Students placing in the Fact Drill competition at Math Masters included:
  • 2nd place: Zack Frisell
  • 4th place: Lucas Korman
  • 6th place: Colton Nolden
  • 8th place: Aaron Lenarz
  • 11th place: Brolin McPhail
  • 12th place: Gavin Gilbertson
  • 13th place: Brynn Johnson
  • 19th place: Carson Imme
  • 20th place: Ella Vanderheiden
VI. CONSENT AGENDA
Presenter:  Rick Sansted
VI.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON APRIL 19, 2021
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The following pages provide a copy of the minutes from the April 19, 2021 regular school board meeting.
 

RECOMMENDATION:

The administration recommends the board approve the minutes as printed.
 
VI.B. APPROVE PAYMENT OF BILLS FOR APRIL 2021
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The listing of bills for payment is the last attachment to this agenda.


RECOMMENDATION:

The administration recommends the board approve the payment of bills for April 2021.
 
VI.C. APPROVE MONTHLY FINANCIAL REPORTS FOR APRIL 2021
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The following pages provide a summary report of revenue and expenditures for the district as of April 30, 2021. 


RECOMMENDATION:

The administration recommends the board approve the revenue and expenditures reports for the month of April 2021.
 
VI.D. APPROVE PERSONNEL RECOMMENDATIONS
VI.D.1. EMPLOYMENT
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We recommend the board employ the following staff and pay them according to salary schedules:
 
  • Barvels, Kelley:  CE/Targeted Services, effective 4/22/2021
  • Becker, Amber:  CE/Targeted Services, effective 4/22/2021
  • Bieber, Hailey:  CE/Targeted Services, effective 4/22/2021
  • Boyden, Kelly: Compass Assistant, effective 5/3/2021
  • Bright, Jacob: Compass Group Leader, effective 6/7/2021
  • Burnham, Jeremiah:  CE/Targeted Services, effective 4/22/2021
  • Donovan, Lori: AP/AR Specialist, effective 5/4/2021
  • Englund, Nanette:  CE/Targeted Services, effective 4/22/2021
  • Faust, Grace:  Compass Assistant, effective 6/7/21
  • Freeman, Kathryn: CE/Gymnastics Facilitator, effective 7/01/2021
  • Furth, Abigail:  CE/Targeted Services, effective 4/22/2021
  • Gerads, Emilee: Compass Group Leader, effective 6/7/2021
  • Hanson, Sadie:  CE/Targeted Services, effective 4/22/2021
  • Jaworski, Teryn:  Compass Assistant, effective 4/26/2021
  • Johnson, Holly:  CE/Targeted Services, effective 4/22/2021
  • Johnson, Jennifer:  CE/Targeted Services, effective 4/22/2021
  • Krippner, Grace:  CE/Targeted Services, effective 4/22/2021
  • Langner, Katelyn:  Compass Group Leader, effective 4/26/2021
  • Lhotka, Alicia: Elementary Teacher, effective 8/30/2021
  • McKay, Matthew: Compass Assistant, effective 5/17/2021
  • Meyer, Jase: AAHS Counselor, effective 8/30/2021
  • Meyer, Sara: Payroll Technician, effective 6/7/2021
  • Morgan, Hayden:  Compass Assistant, effective 4/26/2021
  • Panuska, Rebecca:  Phy. Ed/Health Teacher, effective 08/30/2021
  • Petersen, Mallory:  Compass Assistant, effective 4/26/2021
  • Peterson, Sydney: Compass Assistant, effective 5/10/2021
  • Quitmeyer, Donna:  CE/Targeted Services, effective 4/22/2021
  • Richardson, Courtney:  Elementary Teacher, effective 08/30/2021
  • Robertus, Michelle:  Band Instructor, effective 8/30/2021
  • Steen Jill:  CE/Targeted Services, effective 4/22/2021
  • Thorson, Ryanna: Compass Assistant, effective 5/3/2021
  • Van Hove, Tyler:  Phy.Ed/Health Teacher, effective 8/30/2021
  • Wegner, Rachel: Compass Assistant, effective 6/7/2021
  • Welle, Kristin:  CE/Targeted Services, effective 4/22/2021
  • Wilson, Melissa:  English Teacher, effective 08/30/2021

RECOMMENDATION:

The administration recommends the board approve the employment agreements.


 
VI.D.2. EMPLOYMENT - CO-CURRICULAR
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We recommend the board employ the following staff members and pay them according to the salary schedule:

Co-Curricular Staff:
  • Brunelle, Gretta: Prom Advisor
  • Dau, Kevin:  Middle School Boys Tennis Coach
  • Kaufman, Taylor: Assistant Strength Coach
  • Revering, McKenzie: Assistant Girls Hockey Coach


RECOMMENDATION:

The administration recommends the board approve the employment of the individuals named.


 
VI.D.3. ADDITIONAL POSITION REQUEST
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

The district administration is recommending that the board approve the following position.  The Personnel/Negotiation Board Committee supports the recommended addition:
 
  • Request for a Booster Coach/Assistant Color Guard for Marching Band


RECOMMENDATION:

The administration is recommending the board approve the staff position as presented.
 
VI.D.4. RESIGNATIONS 
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received notice of resignation from the following staff members:
 
  • Erickson, Alissa: Paraprofessional and Compass, effective 6/4/21
  • Hanson, Andrea:  After School Club, effective 4/29/2021
  • Huffington, Jena:  After School Club, effective 4/29/2021
  • Krippner, Grace:  After School Club, effective 4/29/2021
  • Linehan, Mariah:  Paraprofessional, effective 6/4/2021
  • Munsch, Jacob:  After School Club, effective 4/29/2021
  • Sletten Alexandra:  After School Club, effective 4/29/2021
  • Weiss, Andy:  After School Club, effective 4/29/2021
  • Wright, Mary Kaye: ABE Teacher, effective 5/7/2021

Co-Curricular Staff:
  • Dau, Kevin: Middle School Boys Tennis Coach, effective 5/24/2021
  • Dougherty, Mackenzie: Assistant Volleyball Coach, effective 5/10/2021
  • Downer, Meghann: Middle School Annual Yearbook, effective 5/24/2021
  • Downer, Meghann: Middle School Volleyball Coach, effective 5/12/2021
  • Downer, Meghann: Middle School Softball Coach, effective 5/24/2021
  • Fugelstad, Rey: Assistant Strength Coach, effective 3/8/2021
  • Peterson, Ryan: Middle School Softball Coach, effective 5/24/2021
  • Peterson, Ryan: Middle School Wrestling Coach, effective 5/12/2021
  • Tongen, Amy: Assistant Dance Coach, effective 5/10/2021

RECOMMENDATION:

The administration recommends the board approve the resignation of the individuals named above.
 
VI.D.5. LEAVE OF ABSENCE REQUESTS
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received the following Leave of Absence requests:
 
  • Kuefler, Lindsey:  Projected leave date August 19, 2021; projected return date November 11, 2021
  • Wagner, Alexis:  Projected leave date July 23, 2021; projected return date October 15, 2021

RECOMMENDATION:

The administration recommends the board approve the leave requests as presented.

 
VI.D.6. RETIREMENTS
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received a letter of retirement from the following staff members:
 
  • Baustian, Patti: Paraprofessional, effective 6/4/2021 [date of hire: 9/5/1995]
  • Porter, Rebecca:  Paraprofessional, effective 6/4/2021 [date of hire: 2/12/1996]
  • Zimmerman, Beth: Paraprofessional, effective 8/31/2021 [date of hire: 9/5/1989]


RECOMMENDATION:

The administration recommends that the board approve the retirement of these individuals as requested, with appreciation for their years of service to the district.

 
VI.D.7. REQUEST TO REDUCE POSITION
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

The district administration is recommending that the board approve the following staff reduction:
 
  • Chipman, Jessica:  Reduced full time contract to .50 FTE @ 183 days


RECOMMENDATION:

The administration recommends that the board approve the reduction of this position.

 
VI.E. APPROVE SUBMISSION OF GRANT APPLICATIONS
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The administration recommends that the school board approve the submission of the following:
 
  • Grant application to 3M for $10,200 to maintain and expand the materials & curriculum for DECA, Math Masters/Math Counts and DMS Robotics.
  • Grant application to MN PBIS Northern Implementation Project for $1,000 to supplement staffing costs for PBIS Action Planning for the 2021-22 school year.
  • Grant application to MDE for $11,201 to purchase foods from local farmers for school meal programs.


RECOMMENDATION:

The administration recommends the school board approve the resolution to submit the grant applications.
 
VI.F. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000.


RECOMMENDATION:

The administration recommends the school board approve the attached resolution accepting grants and donations to the school district.
VI.G. APPROVE EXTENDED FIELD TRIPS
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

As per district policy, the board is required to approve all extended field trips that involve one or more overnight stays.


RECOMMENDATION:

The administration recommends that the school board approve the following extended field trips:
  • The Boys Varsity Golf Team traveled to Brooklyn Park, MN in April of 2021 to participate in a golf tournament at Edinburgh.
  • The AAHS DECA students traveled to Bloomington, MN in April of 2021 to compete for the International DECA Competition.
  • The Wrestling Team traveled to Foley, MN in March of 2021 to compete in the State Wrestling Tournament.
VI.H. APPROVE FUNDRAISING ACTIVITIES
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

As per district policy, the board is required to approve all fundraising activities.


RECOMMENDATION:

The administration is recommending that the school board approve the following fundraiser:
  • The Garfield PAC will host a Family Fun Day at the Garfield Elementary School to raise money for new playground equipment. Teams would pay an entrance fee and proceeds would go towards the cost of equipment.
VI.I. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The following pages provide suggested policy additions or policy revisions for first reading.  Administration will review the policies at the meeting.
 
    • Policy 206 - Public Participation in School Board Meetings/Complaints About Persons at School Board Meetings and Data Privacy Considerations
    • Policy 207 - Public Hearings
    • Policy 209 - Conflict of Interest - School Board Members
    • Policy 211 - School Board Member Development
    • Policy 422 - Policies Incorporated by Reference
    • Policy 523 - Policies Incorporated by Reference

The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions.


RECOMMENDATION:

The administration recommends the board approve the first reading of the policies listed above.

 
VI.J. ADOPT DISTRICT POLICIES
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The following policies received a first reading at the April 2021 board meeting:
 
    • Policy 203.2 - Order of School Board Meetings
    • Policy 203.5 - School Board Meeting Agenda
    • Policy 203.6 - Consent Agendas
    • Policy 204 - School Board Meeting Minutes
    • Policy 532 - Use of Peace Officers and Crisis Teams to Remove Students with IEPs from School Grounds
    • Policy 615 - Testing Accommodations, Modifications and Exemptions for IEPs, Section 504 Plans and English Learner Students


RECOMMENDATION:

The administration recommends the board adopt Policies 203.2, 203.5, 203.6, 204, 532 and 615. 
 
VI.K. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers.


RECOMMENDATION:

The administration recommends the board approve the following agreements:
  • Joint Powers Agreement between Riverland Community College and Alexandria Public Schools for the 2021 FY
  • Memorandum of Understanding between the University of Jamestown and Alexandria Public Schools beginning July 1, 2021 through June 30, 2022 with automatic one-year renewals
  • Memorandum of Agreement between Alexandria Technical & Community College and Alexandria Public Schools beginning May 1, 2021 through April 30, 2026
  • Memorandum of Agreements for Student Training Experience/Internship for Non-Allied Health Programs between Alexandria Technical & Community College and Alexandria Public Schools beginning May 1, 2021 through April 30, 2026
  • Student Teaching/Field Experience Agreement between Concordia College, Moorhead and Alexandria Public Schools for the 2020-2023 school years
  • Articulation College Credit Agreement between Alexandria Technical and Community College and Alexandria Public Schools through the end of the 2020-21 school year
  • Articulation College Credit Agreement between Alexandria Technical and Community College and Alexandria Public Schools for the 2021-2023 school years
  • Lease Agreement between Alexandria Public Schools and Productive Alternatives, Inc. through September 30, 2021
  • Statement of Assurances & Certifications between MN State Career and Technical Education and Alexandria Public Schools

 
VI.L. APPROVE REQUEST TO ISSUE BIDS FOR MILK PRODUCTS
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The administration is recommending the board approve advertising and accepting sealed bids for milk products, frequency of delivery and the necessary equipment for the School Milk and Meals Programs for the 2021-2022 school year, with the possibility of renewing the milk prime vendor contract for two additional one-year terms (2022-2023 and 2023-2024 school years).  The call for bids would be advertised on the school district website: www.alexschools.org. A bid opening will be scheduled for Thursday, June 10, 2021 at 10:00 a.m. at Food & Nutrition Services, 1410 South McKay Ave., Suite 201, Alexandria.

The school board will review a summary of bids and awards contracts at the June 21st board meeting.


RECOMMENDATION:

The administration recommends the board approve advertising for milk products.


 
VI.M. APPROVE INCREASED SUMMER SCHOOL TEACHER AND PARAPROFESSIONAL PAY RATES
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

The administration recommends an increase to the summer school pay rates for teachers and paraprofessionals.


RECOMMENDATION:

The administration recommends that the board approve the request to increase summer school pay rates for teachers and paraprofessionals.

 
VII. REPORTS/DISCUSSION ITEMS
VII.A. EARLY EDUCATION UPDATE
Presenter:  Lynn Jenc
Description:  BACKGROUND INFORMATION

Lynn Jenc, Community Education Director, will share information with regard to Early Education.  A question and answer time will be provided at the meeting.

No formal action is expected.

 
VIII. ACTION ITEMS
VIII.A. ACCEPT A COMP REPORT
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

Rick Sansted will provide an overview of the 2019-2020 A Comp Annual report.  Under Minnesota Statutes, section 122A.414, subdivision 3(a) the report must be submitted to the school board in June of each year and include findings and recommendations for the program.


RECOMMENDATION:

The administration recommends the board accept the 2019-2020 A Comp Annual report as presented.
 
VIII.B. ADOPT RESOLUTION PLACING STAFF ON UNREQUESTED LEAVE OF ABSENCE
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

The following pages provide the resolution which the school board is required to adopt identifying tenured staff members whose positions may be reduced in the upcoming school year due to changes in student enrollment and/or availability of funding.  Scott Heckert, Human Resources Director, will provide additional background information regarding the resolution.

This is the second of two steps in the process when tenured staff is involved.


RECOMMENDATION:

The administration recommends the board adopt the resolution placing the following staff members on unrequested leave of absence:
 
  • Foley, Jilene:  Learning Resource Teacher
  • Kueffler, LaVon:  Learning Resource Teacher
  • Knutson, Shawn:  Learning Resource Teacher
  • Lindback, Muriel:  Learning Resource Teacher
  • Mindach, Julie:  Learning Resource Teacher
  • Roos, Tom:  Learning Resource Teacher
VIII.C. APPROVE FINAL REVISION OF FISCAL YEAR 2020-2021 BUDGET
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

Trevor Peterson will present proposed final revisions to the 2020-2021 district financial budget.  The following pages provide a summary of the budget revisions.


RECOMMENDATION:

The administration recommends approval of the 2020-2021 budget as presented.


 
VIII.D. AWARD BIDS FOR GROUP HEALTH INSURANCE PER HITA
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

Trevor Peterson will provide a summary of the bids received for the school district group health insurance along with a recommendation from the district’s insurance committee.


RECOMMENDATION:

The administration recommends awarding the group health insurance bids based upon the summary of bids presented and the recommendation.

 
VIII.E. APPOINTMENT OF SCHOOL BOARD STANDING COMMITTEE MEMBERS
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

Following the resignation of a school board member, a vacancy was created on the Curriculum/Policy committee. 

Further discussion will take place at the meeting.


RECOMMENDATION:

Approve committee appointment as designated by board chair.
 
VIII.F. BOARD MEMBER APPOINTMENTS FOR CALENDAR YEAR 2021
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

Following the resignation of a school board member, vacancies were created in the following school board assignments
  • MSHSL Representative
  • Curriculum Advisory Council
  • Student Connections
  • Local Government Coordination Committee (LGCC)
  • Community Education Advisory Council

Discussion will take place at the time of the board meeting.  Based on the discussion, the chair will appoint board members to the assignments.


RECOMMENDATION:

Approve the school board member assignments for 2021 as appointed by the chairperson.

 
IX. COMMUNICATION ITEMS
Presenter:  Rick Sansted
Description:  INFORMATION

The district administrative team will provide informational updates to the board at the meeting. 

The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. 

Also, school board members will share information and other updates as appropriate.
 
IX.A. ADMINISTRATIVE TEAM
IX.B. SCHOOL BOARD MEMBER REPORTS
IX.C. SCHOOL BOARD COMMITTEE REPORTS
IX.D. ADDITIONAL FINANCIAL INFORMATION
X. ADJOURNMENT
<< Back to the Public Page for School District 206