February 22, 2021 at 7:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. APPROVAL OF AGENDA
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III. DELEGATIONS AND INDIVIDUALS
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IV. DISTRICT POINTS OF PRIDE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION
Rick Sansted will share with the board the "206 Points of Pride." The persons being recognized this month are: Seniors Emma Reineke and Jacob Partington have been selected to represent Alexandria Area High School in the Triple A (Academics, Arts and Athletics) Award program. They will advance to section competition for the award and will be honored at the Section Triple A Recognition banquet at a time and place to be determined. DMS teacher Jennifer Mounsdon was selected to represent our region at the Minnesota Robotics Coaches Association, which is a subdivision of the Minnesota State High School Coaches Association. AAHS instructor Tom Ellison is Minnesota’s nominee for the 2021 NEA Foundation Education of Excellence award, which recognizes leadership in education and union work. He will be honored at a national virtual gala in February. |
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V. CONSENT AGENDA
Presenter:
Rick Sansted
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V.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON JANUARY 25, 2021
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide a copy of the minutes from the January 25, 2021 regular school board meeting. RECOMMENDATION: The administration recommends the board approve the minutes as printed. |
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V.B. APPROVE PAYMENT OF BILLS FOR JANUARY 2021
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The listing of bills for payment is the last attachment to this agenda. RECOMMENDATION: The administration recommends the board approve the payment of bills for January 2021. |
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V.C. APPROVE MONTHLY FINANCIAL REPORTS FOR JANUARY 2021
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The following pages provide a summary report of revenue and expenditures for the district as of January 31, 2021. RECOMMENDATION: The administration recommends the board approve the revenue and expenditures reports for the month of January 2021. |
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V.D. APPROVE PERSONNEL RECOMMENDATIONS
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V.D.1. EMPLOYMENT
Presenter:
Scott Heckert
Description:
BACKGROUND INFORMATION:
We recommend the board employ the following staff and pay them according to salary schedules:
RECOMMENDATION: The administration recommends the board approve the employment agreements. |
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V.D.2. EMPLOYMENT - CO-CURRICULAR
Presenter:
Scott Heckert
Description:
BACKGROUND INFORMATION:
We recommend the board employ the following staff members and pay them according to the salary schedule: Co-Curricular Staff:
RECOMMENDATION: The administration recommends the board approve the employment of the individuals named. |
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V.D.3. ADDITIONAL POSITION REQUESTS
Presenter:
Scott Heckert
Description:
BACKGROUND INFORMATION:
The district administration is recommending that the board approve the following positions. The Personnel/Negotiation Board Committee supports the recommended additions:
RECOMMENDATION: The administration is recommending the board approve the staff positions as presented. |
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V.D.4. RESIGNATIONS
Presenter:
Scott Heckert
Description:
BACKGROUND INFORMATION:
We have received notice of resignation from the following staff members:
Co-Curricular Staff:
RECOMMENDATION: The administration recommends the board approve the resignation of the individuals named above. |
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V.D.5. LEAVE OF ABSENCE REQUEST
Presenter:
Scott Heckert
Description:
BACKGROUND INFORMATION:
We have received the following Leave of Absence request:
RECOMMENDATION: The administration recommends the board approve the leave request as presented. |
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V.D.6. RETIREMENTS
Presenter:
Scott Heckert
Description:
BACKGROUND INFORMATION:
We have received a letter of retirement from the following staff members:
RECOMMENDATION: The administration recommends that the board approve the retirement of these individuals as requested, with appreciation for their years of service to the district. |
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V.E. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000. RECOMMENDATION: The administration recommends the school board approve the attached resolution accepting grants and donations to the school district. |
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V.F. APPROVE EXTENDED FIELD TRIPS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all extended field trips that involve one or more overnight stays. RECOMMENDATION: The administration recommends that the school board approve the following extended field trips:
*It is understood that FFA may not be able to go on any overnight trips this year depending on current restrictions. |
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V.G. APPROVE FUNDRAISING ACTIVITIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all fundraising activities. RECOMMENDATION: The administration is recommending that the school board approve the following fundraisers:
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V.H. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide suggested policy additions or policy revisions for first reading. Administration will review the policies at the meeting.
The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions. RECOMMENDATION: The administration recommends the board approve the first reading of the policies listed above. |
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V.I. ADOPT DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following policies received a first reading at the January 2021 board meeting:
RECOMMENDATION: The administration recommends the board adopt Policies 410, 514, 614, 616 and 718. |
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V.J. REPEAL DISTRICT POLICY
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following policy is recommended for repeal:
The Curriculum/Policy Committee reviewed the policy at their committee meeting and supports repealing. The administration is in support of this recommendation. RECOMMENDATION: The administration recommends repealing Policy 722 - Confidentiality of Free and Reduced Meal Eligibilities Application for Educational Benefits. |
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V.K. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers. RECOMMENDATION: The administration recommends the board approve the following agreements:
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V.L. ADOPT 2021-2022 PLANNING ASSUMPTIONS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Attached are the planning assumptions for the 2021-2022 school year related to:
These planning assumptions received a first reading at the January 25, 2021 board meeting. RECOMMENDATION: The administration recommends the board adopt the 2021-2022 planning assumptions as presented. |
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VI. REPORTS/DISCUSSION ITEMS
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VI.A. VOYAGER ELEMENTARY SCHOOL UPDATE
Presenter:
Dana Christenson
Description:
BACKGROUND INFORMATION
Dana Christenson will share highlights from Voyager Elementary School. A question and answer time will be provided at the meeting. No formal action is expected. |
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VI.B. LINCOLN ELEMENTARY SCHOOL UPDATE
Presenter:
Brendan Bogart
Description:
BACKGROUND INFORMATION
Brendan Bogart will share highlights from Lincoln Elementary School. A question and answer time will be provided at the meeting. No formal action is expected. |
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VII. ACTION ITEMS
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VII.A. ADOPT RESOLUTION FOR REDUCTION IN EDUCATIONAL PROGRAMS AND POSITIONS
Presenter:
Scott Heckert
Description:
BACKGROUND INFORMATION:
The following page provides the resolution which the school board is required to adopt identifying the programs that may be reduced in the upcoming school year due to changes in student enrollment and/or availability of funding. Scott Heckert, Human Resources Director, will provide additional background information regarding the resolution. RECOMMENDATION: The administration recommends the board adopt the Resolution Discontinuing and Reducing Educational Programs and Positions. |
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VII.B. ADOPT AMERICAN INDIAN PARENT ADVISORY COMMITTEE RESOLUTION
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:
Minnesota Statutes, section 124D.78 requires that all Minnesota school districts with ten or more American Indian students have an American Indian Parent Advisory Committee. The committee serves in an advisory role to the district. The school board must ensure that programs are planned, operated and evaluated in consultation with the committee. The district must complete the Resolution of concurrence/non-concurrence each school year. RECOMMENDATION: The administration recommends the board adopt the American Indian Parent Advisory Committee Resolution as presented. |
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VII.C. APPROVE ADVERTISING FOR REQUEST FOR PROPOSALS (RFP) - GROUP HEALTH INSURANCE
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Due to the Health Insurance Transparency Act (HITA), the district is required to seek bids from a minimum of three health insurance carriers every two years. RECOMMENDATION: The administration recommends the board approve advertising for Request for Proposals (RFPs) for group health insurance beginning with the July 1, 2021 plan year. |
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VII.D. APPROVE ADVERTISING FOR BIDS - DISCOVERY MIDDLE SCHOOL AND WOODLAND ELEMENTARY SCHOOL
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Trevor Peterson will provide information on advertising for bids for the Discovery Middle School and Woodland Elementary School additions. Time will be provided for board members’ questions and discussion. RECOMMENDATION: The administration recommends the board approve advertising for bids for the Discovery Middle School and Woodland Elementary School additions as presented. |
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VII.E. APPROVE REVISION OF FISCAL YEAR 2020-2021 BUDGET
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Trevor Peterson will present proposed revisions to the 2020-2021 district financial budget. The following pages provide a summary of the budget revisions. RECOMMENDATION: The administration recommends approval of the amended 2020-2021 budget as presented. |
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VIII. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION
The district administrative team will provide informational updates to the board at the meeting. The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. Also, school board members will share information and other updates as appropriate. |
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VIII.A. ADMINISTRATIVE TEAM
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VIII.B. SCHOOL BOARD MEMBER REPORTS
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VIII.C. SCHOOL BOARD COMMITTEE REPORTS
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VIII.D. ADDITIONAL FINANCIAL INFORMATION
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IX. ADJOURNMENT
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