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January 25, 2021 at 7:00 PM - Regular Meeting

Agenda
I. CALL TO ORDER
II. APPROVAL OF AGENDA
III. DELEGATIONS AND INDIVIDUALS
IV. DISTRICT POINTS OF PRIDE
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION

Rick Sansted will share with the board the "206 Points of Pride."  The persons being recognized this month are:

Special Education Teacher Alexis Wagner has been named one of the "Top 5 Under 40" by the Alexandria Lakes Area Chamber of Commerce. This honor is given every year to five young professionals who are doing amazing things in our community.

Board member Dean Anderson has served our school district in the capacity of Board Chair for the past 16 years. We would like to recognize the time, energy and dedication he exhibited during his tenure as chair.

Brad Lambrecht, music teacher at AAHS and Lincoln, has been selected as Vice President of the Minnesota Music Educators Association.

 
V. CONSENT AGENDA
Presenter:  Rick Sansted
V.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON DECEMBER 21, 2020 AND THE SPECIAL ORGANIZATIONAL MEETING ON JANUARY 4, 2021
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The following pages provide a copy of the minutes from the December 21, 2020 regular school board meeting and special organizational school board meeting held on January 4, 2021.


RECOMMENDATION:

The administration recommends the board approve the minutes as printed.
 
V.B. APPROVE PAYMENT OF BILLS FOR DECEMBER 2020
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The listing of bills for payment is the last attachment to this agenda.


RECOMMENDATION:

The administration recommends the board approve the payment of bills for December 2020.
 
V.C. APPROVE MONTHLY FINANCIAL REPORTS FOR DECEMBER 2020
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

The following pages provide a summary report of revenue and expenditures for the district as of December 31, 2020. 


RECOMMENDATION:

The administration recommends the board approve the revenue and expenditures reports for the month of December 2020.
 
V.D. APPROVE PERSONNEL RECOMMENDATIONS
V.D.1. EMPLOYMENT
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We recommend the board employ the following staff and pay them according to salary schedules:
 
  • Entzi, Kris:  SPED Paraprofessional, effective 1/11/2021
  • Dolan, Nicole:  Technology Support, effective 1/26/2021
  • Steffl, James:  Bus Driver, effective 1/4/2021
  • Lais, Natalie:  Secretary II, effective 1/26/2021
  • Eggebraaten, Alexa:  Compass Assistant, effective 1/13/2021
  • Wink, Grace:  Compass Assistant, effective 1/18/2021
  • Dodge, Nadine:  Compass Group Leader, effective 1/19/2021

RECOMMENDATION:

The administration recommends the board approve the employment agreements.

 
V.D.2. EMPLOYMENT - CO-CURRICULAR
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We recommend the board employ the following staff members and pay them according to the salary schedule:

Co-Curricular Staff:
  • Boyden, Nichole:  Assistant Gymnastics Coach
  • Granning, Ty:  Assistant Football Coach


RECOMMENDATION:

The administration recommends the board approve the employment of the individuals named.
 
V.D.3. RESIGNATIONS 
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received notice of resignation from the following staff members:
 
  • Langner, Katelyn:  Compass Paraprofessional, effective 1/4/2021
  • Aber, Amanda:  Custodian, effective 12/28/2020
  • Herickhoff, Olena:  Paraprofessional, effective 1/8/2021
  • Janke, Autumn:  Cook, effective 1/12/2021
  • Cuff, Deb:  Compass Paraprofessional, effective 1/8/2021

Co-Curricular Staff:
  • Davis, Paula:  Middle School Golf Coach
  • Jiminez, Jalen:  Middle School Dance Coach
  • Dorsher, Brad:  Middle School Tennis Coach


RECOMMENDATION:

The administration recommends the board approve the resignation of the individuals named above.
 
V.D.4. LEAVE OF ABSENCE REQUESTS
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received the following Leave of Absence requests:
 
  • Doherty, Abigail:  Projected leave date February 25, 2021; projected return date August 21, 2021.
  • Boike, Elilzabeth:  Projected leave date May 17, 2021; projected return date June 9, 2021.
  • Henneman, Necoe:  Requesting a LOA beginning 11/9/2020; projected return date to be determined based on when need for leave is fulfilled and is no longer needed.
  • Biehl, Melissa:  Projected leave date May 24, 2021; projected return date June 8, 2021.


RECOMMENDATION:

The administration recommends the board approve the leave requests as presented.

 
V.D.5. RETIREMENTS
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

We have received a letter of retirement from the following staff members:
 
  • DeGier, Greg:  Teacher, effective 6/8/2021 [date of hire: 8/31/1998]
  • Toivonen, Greg:  Teacher, effective 6/8/2021 [date of hire: 8/27/1991]
  • Neubarth, Lona:  Teacher, effective 6/8/2021 [date of hire: 8/27/1987]
  • Engen, Patricia:  Teacher, effective 6/8/2021 [date of hire: 8/28/2017]


RECOMMENDATION:

The administration recommends that the board approve the retirement of these individuals as requested, with appreciation for their years of service to the district.

 
V.E. APPROVE FUNDRAISING ACTIVITIES
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

As per district policy, the board is required to approve all fundraising activities.


RECOMMENDATION:

The administration is recommending that the school board approve the following fundraisers:
  • AAHS and Recreational gymnasts will conduct their annual Pasty Puffins sale to help purchase new gymnastics equipment.
  • The DMS Unified Club will conduct the Cool School Plunge on March 9th and 10th. Student will raise money for the opportunity to plunge. Proceeds will go to both the MN Special Olympics and DMS to help provide resources that the school would otherwise not be able to provide.
  • The DMS Student Council will sell Valentine Grams for a two-week period in February. All proceeds go to assist in paying for the Student Council leadership retreat and end-of-year service project.
V.F. APPROVE INDEPENDENT PROVIDER APPLICATION
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

Alexandria Shooting Park is applying to be the Independent Provider for the Alexandria Area High School and middle school Clay Target League during the 2020-2021 school year.


RECOMMENDATION:

The administration recommends that the board approve Alexandria Shooting Park as the Independent Provider for the Clay Target League for the 2020-2021 school year.
 
V.G. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The following pages provide suggested policy additions or policy revisions for first reading.  Administration will review the policies at the meeting.
 
    • Policy 410 - Family and Medical Leave
    • Policy 514 - Bullying Prohibition
    • Policy 614 - Development of Parent and Family Engagement Policies for Title I Programs
    • Policy 616 - School District System Accountability
    • Policy 718 - Copyright Policy
    • Policy 722 - Confidentiality of Free and Reduced Meal Eligibilities Application for Educational Benefits

The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions.


RECOMMENDATION:

The administration recommends the board approve the first reading of the policies listed above.
 
V.H. ADOPT DISTRICT POLICIES
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

The following policies received a first reading at the December 2020 board meeting:
 
    • Policy 533 - Districtwide School Wellness Policy
    • Policy 601 - School District Curriculum and Instruction Goals
    • Policy 658 - Student Activity Programs Through the use of an Independent Provider Sponsor
    • Policy 805 - Waste Reduction and Recycling
    • Policy 806 - Emergency Management
    • Policy 910 - Sanctioning of District Activities


RECOMMENDATION:

The administration recommends the board adopt Policies 533, 601, 658, 805, 806 and 910. 
 
V.I. ADOPT 2021-2022 DMS CURRICULUM COURSES
Presenter:  Darcy Josephson
Description:  BACKGROUND INFORMATION:

The following 2021-2022 DMS Curriculum and Program Modifications/Course Changes received a first reading at the December 21, 2020 board meeting.


RECOMMENDATION:

The administration recommends the board adopt the 2021-2022 curriculum/program changes as presented.
 
V.J. APPROVE SURROGATE PARENT APPOINTMENTS
Presenter:  Rick Sansted
Description:  BACKGROUND INFORMATION:

A school district has the responsibility to identify individuals who can be surrogate parents to children identified by staff as needing a surrogate parent. Once a student is identified as needing a surrogate parent, the school district needs to assign one within 30 days. The following individuals have been identified as those who can be surrogate parents to children if/when that need arises:
 
  • Jamie Hoover
  • Amber Bugher


RECOMMENDATION:

The administration recommends the board approve the appointment of the two parents’ names.
 
VI. REPORTS/DISCUSSION ITEMS
VI.A. WOODLAND ELEMENTARY SCHOOL UPDATE
Presenter:  Darla Harstad
Description:  BACKGROUND INFORMATION:

Darla Harstad will share highlights from Woodland Elementary School.  A question and answer time will be provided at the meeting.

No formal action is expected.
 
VI.B. MID-YEAR UPDATE ON DISTRICT'S OPERATIONAL PLAN
Presenter:  Darcy Josephson
Description:  INFORMATION:

Darcy Josephson will provide a mid-year status on activities related to the 2020-2021 Operational Plan.  She will provide the school board with an overview and an update of activities, programs and services.

No formal action is expected.
 
VII. ACTION ITEMS
VII.A. APPROVE FIRST READING OF PLANNING ASSUMPTIONS FOR THE 2021-2022 SCHOOL YEAR
Presenter:  Darcy Josephson, Scott Heckert, Michelle Bethke-Kaliher and Trevor Peterson
Description:  BACKGROUND INFORMATION:

Attached are the planning assumptions for the 2021-2022 school year related to:
  • General Planning
  • School Improvement and Staff Development Planning
  • Staffing Planning
  • Special Education Planning
  • Budget Planning
    • Revenues
    • Expenses

The administration will provide an overview of the proposed planning assumptions for 2021-2022.  Further discussion will take place at the meeting.


RECOMMENDATION:

The administration recommends the board approve the first reading of the 2021-2022 planning assumptions as presented.

 
VII.B. APPROVE PURCHASE AGREEMENT
Presenter:  Trevor Peterson
Description:  BACKGROUND INFORMATION:

Attached please find the agreement between Productive Alternatives, Inc., a Minnesota nonprofit corporation and Independent School District No. 206, a school district under the laws of the State of Minnesota to authorize the execution of the purchase agreement for $1.1 million and property located at 107 Donna Avenue, Alexandria, Minnesota.

The building is 23,250 square feet and is located on a 2.29-acre site. The property will be used for grounds maintenance, transportation and other district services.


RECOMMENDATION:

The administration recommends the school board approve the execution of the purchase agreement for $1.1 million for the Productive Alternatives, Inc. building and property located at 107 Donna Avenue, Alexandria, Minnesota.
 
VII.C. APPROVE RESOLUTION DIRECTING ADMINISTRATION TO MAKE RECOMMENDATIONS FOR REDUCTIONS IN PROGRAMS AND POSITIONS
Presenter:  Scott Heckert
Description:  BACKGROUND INFORMATION:

Annually, the school board is required to approve a resolution for possible reductions in staff.  The resolution is available on the following page.  With the adoption of this resolution, the administration will move forward with the 2021-2022 budgeting, staffing and goal setting process.


RECOMMENDATION:

The administration recommends the board adopt the Resolution Directing Administration to Make Recommendations for Reductions in Programs and Positions and Reasons Therefore.
 
VIII. COMMUNICATION ITEMS
Presenter:  Rick Sansted
Description:  INFORMATION

The district administrative team will provide informational updates to the board at the meeting. 

The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. 

Also, school board members will share information and other updates as appropriate.
 
VIII.A. ADMINISTRATIVE TEAM
VIII.B. SCHOOL BOARD MEMBER REPORTS
VIII.C. SCHOOL BOARD COMMITTEE REPORTS
VIII.D. ADDITIONAL FINANCIAL INFORMATION
IX. ADJOURNMENT
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